Sydney, New South Wales, Australia · Hybrid
The opportunity Pollination is a specialist climate change investment and advisory firm, accelerating the transition to a net zero, nature positive and resilient future. Through its advisory, law, nature and energy busin…
Skills: Diary Management, Complex Travel Management, Stakeholder Liaison, Business Development Coordination, Event Delivery
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Provide high-level executive support to Managing Directors, including complex calendar and travel management. Coordinate general office operations, guest relations, and internal events to ensure a smooth working environment.
Requires a proactive professional with excellent communication skills and proficiency in MS Office, with Salesforce and Teams knowledge preferred. Must demonstrate strong organizational skills, attention to detail, and the ability to handle confidential information in a fast-paced environment.
The opportunity
Pollination is a specialist climate change investment and advisory firm, accelerating the transition to a net zero, nature positive and resilient future. Through its advisory, law, nature and energy businesses it works with organisations and governments to foster decarbonisation and transition strategies and accelerate investment in energy projects and nature-based solutions.
The culture at Pollination is grounded in our core values - intellectual rigour, catalytic collaboration, courageous creativity, relentless tenacity and thoughtful transformation. Reflecting this, we are seeking an Executive Assistant & Office Coordinator to join our dynamic Sydney office and partner closely with our Leadership Team.
This role plays a central part in ensuring business priorities are executed seamlessly and efficiently, while contributing to the smooth operation of the Sydney office. Responsibilities include high-level diary and complex travel management, liaison with international stakeholders, business development coordination, event delivery, and broader office operations. The position offers wide exposure across the organisation and requires sound judgement, discretion, adaptability, and the ability to manage multiple priorities in a fast-paced environment.
Strong teamwork and a ‘can-do’ attitude are essential for this role – it’s all about being hands on!
Key EA responsibilities will include:
General office coordination responsibilities will include:
To support our office adequately, this role will be predominantly office based with some flexibility for work from home.
You’ll love this role if…
You thrive in a fast-moving, fluid environment and have exceptional attention to detail. You are adaptable and proactive, calm under pressure and a great communicator – able to prioritise and effectively manage the needs of diverse stakeholders. You’re excited to work in a purpose-driven organisation and share our ambition and commitment to tackle the climate crisis.
Who we’re looking for
Essential skills:
Applying with Pollination
Pollination is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. We will then work with you to identify the best way to assist you through the recruitment process.
Pollination is a specialist climate investment and advisory firm, dedicated to accelerating the transition to a net zero, nature positive and resilient future. The firm brings together the broad spectrum of capabilities required to unlock systemic change, including global leaders in finance, investment, business, technology, law, and policy. Around the world, Pollination works with clients across government, business, and public and private capital, helping them to navigate the climate transition, and is developing several net zero-focused investment platforms. In 2020, Pollination partnered with HSBC to launch Climate Asset Management, which aims to be the world’s largest dedicated natural capital asset manager. Get in touch: [email protected]
Offices: 34 Whitfield Street, London, England W1T 4HD, GB · Sydney, NSW 2000, AU · Chicago, Illinois 60606, US
Pollination is a specialist climate investment and advisory firm, dedicated to accelerating the transition to a net zero, nature positive and resilient future. The firm brings together the broad spectrum of capabilities required to unlock systemic change, including global leaders in finance, investment, business, technology, law, and policy. Around the world, Pollination works with clients across government, business, and public and private capital, helping them to navigate the climate transition, and is developing several net zero-focused investment platforms. In 2020, Pollination partnered with HSBC to launch Climate Asset Management, which aims to be the world’s largest dedicated natural capital asset manager. Get in touch: [email protected]
Offices: 34 Whitfield Street, London, England W1T 4HD, GB · Sydney, NSW 2000, AU · Chicago, Illinois 60606, US
