Jobs at OpenSky Data Systems (Now Hiring) — 2 open

HR Administrator

Employment Type: Permanent / Part time

Location: Naas Kildare

Reporting to: Head of People & Transformation

The Role

OpenSky Data Systems is seeking an experienced and highly organised HR Administrator to support our People & Culture function and the day-to-day operations of our office. Reporting to the Head of People & Transformation, this role plays a key part in ensuring smooth HR administration and people processes across the organisation.

As we grow, we are investing in our People & Culture function — and this role sits right at the heart of that. You will work closely with the Head of People & Transformation, gaining hands-on exposure to the full breadth of HR practice in a dynamic, tech-driven environment.

If you are someone who embraces new technology, is curious about how AI and digital tools can improve the way HR teams work, and wants to be part of shaping how a scaling tech company looks after its people — this role is for you.

We are not looking for someone to just maintain the status quo. We want a self-starter who will bring fresh thinking, explore smarter ways of working, and grow with the function.

The ideal candidate will have a minimum of 3 years' experience in an HR administration or related role, with a working knowledge of HR practices and employment legislation.

Key Responsibilities

The following is not an exhaustive list.

HR & People Administration

• Maintain and update the HR system and employee records, ensuring data accuracy and confidentiality for both the Irish and Polish offices.

• Act as the first point of contact for general employee queries, escalating to the People & Culture Manager as appropriate.

• Draft employee letters and general HR correspondence.

• Assist in recruitment and onboarding processes, including coordination of documentation and induction scheduling.

• Independently coordinate and manage performance review scheduling, ensuring all documentation is prepared accurately and in alignment with timelines set by the Head of People & Culture.

• Maintain daily records to ensure accurate data input for payroll updates at month end.

• Support the coordination of training and development activities, and ensure staff Microsoft certifications are renewed or scheduled as required.

• Review and preparation of visa application documentation.

• Draft and circulate internal communications, ensuring high standards of accuracy, presentation, and tone.

• Provide administrative support across key HR processes as required.

Office Administration

• Support the day-to-day running of the office, providing administrative support including handling correspondence, document preparation, and follow-up on action items.

• Coordinate schedules and organise meeting and event logistics, including room bookings, calendar invites, travel and accommodation

• Ensure compliance with company policies, Health & Safety regulations, and quality standards.

• Organise and take ownership of staff events in both Poland and Ireland, bringing creative ideas to enhance engagement.

• Act as a professional representative of the organisation when interacting with employees, visitors, and external parties.

• Maintain upkeep of office and supplies.

• Exercise discretion and confidentiality in handling sensitive information.

• Proactively identify opportunities to improve administrative processes and office efficiency.

Experience & Qualifications

• Minimum of 3 years' experience in an HR administration or office administration role in a professional environment.

• A qualification in Human Resources, Business Administration, or a related field is desirable.

• Must be an EU passport holder and located within Ireland.

• Strong working knowledge of Microsoft Office (particularly Outlook, Word, and Excel).

• Excellent communication and stakeholder management ability.

• High level of professionalism, discretion, and personal integrity.

• Strong attention to detail and commitment to documentation accuracy.

• Proactive and solutions-oriented mindset.

• Knowledge of Irish employment law.

• Knowledge of Polish employment law is a benefit but not a requirement

What We Offer

You will form part of a high-performance, forward-thinking team, working together to support the continued success of the business and the wellbeing of its people. At OpenSky, you will be encouraged to explore new ideas, learn continuously, and make a real impact from day one.

• Incremental increases in annual leave

• Digital doctor service

• Hybrid working

• Employee Assistance Programme (EAP)

• Continuous Professional Development

• Education Assistance Programme