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Executive Assistant

Washington, District of Columbia, United States · On-site

Senior$3M raised

Position Summary: The Executive Assistant provides crucial high-level administrative support to the senior leadership team and assists with the efficient operation of the organization, performing a wide range of administ…

Skills: Calendar Management, Executive Support, Meeting Coordination, Document Management, Microsoft Outlook

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Executive Assistant

NMSDC

Washington, District of Columbia, United States • On-site

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Senior

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  • Full-time
  • bachelor degree
  • Posted 21d ago
  • ~40 hrs/week

Responsibilities

Provide high-level administrative support to the senior leadership team, including complex calendar and communication management. Coordinate internal and external meetings, events, and maintain confidential organizational records.

Requirements

Requires 7 years of C-Suite experience and proficiency in Microsoft Office Suite. A bachelor's degree is preferred, along with exceptional organizational and communication skills.

Full job description

Position Summary: The Executive Assistant provides crucial high-level administrative support to the senior leadership team and assists with the efficient operation of the organization, performing a wide range of administrative duties, managing complex calendars, coordinates meetings, and maintaining confidential information. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Essential Duties and Responsibilities:

  • Executive Support:
    • Provide high-level administrative support to the senior leadership team.
    • Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared and distributed in a timely manner.
    • Prioritize and manage incoming communications (phone calls, emails, mail), responding or redirecting as appropriate.
    • Prepare and proofread correspondence, reports, presentations, and other documents as requested.
  • Meeting and Event Coordination:
    • Coordinate and schedule internal and external meetings, including logistics.
    • Prepare meeting agendas, minutes, and action items, ensuring follow-up and timely completion of tasks.
    • Assist in the organization of special events, conferences, and board meetings, coordinating travel arrangements, accommodations, and registration.
  • Document and Information Management:
    • Maintain organized electronic and physical filing systems, ensuring documents and records are properly stored and easily retrievable.
    • Manage confidential and sensitive information with discretion, adhering to privacy and security policies and regulations.
    • Assist in the preparation and distribution of leadership materials, reports, and other important documents.
  • Administrative Support:
    • Provide general administrative support to various departments and teams within as needed.
    • Process and track expense reports and invoices, ensuring accuracy and compliance with financial policies.
    • Coordinate and facilitate internal communications, such as staff announcements, newsletters, and updates.
    • Build and maintain positive relationships with internal and external stakeholders, including staff, board members, vendors, and community partners.
    • Serve as a point of contact and liaison between the executive team and internal/external stakeholders, addressing inquiries and requests promptly and professionally.
    • Provide exceptional customer service, demonstrating a helpful and friendly attitude in all interactions.
    • Performs other duties as assigned.

Qualifications & Experience:

  • Bachelor’s degree preferred
  • 7 years of “C” Suite experience
  • Exceptional organizational and written communication skills and exacting attention to detail
  • Strong technology skills with proficiency in Microsoft Office, particularly Outlook, as well as Teams, Word, and Excel
  • Providing support in a corporation and/or Non-Profit Organization preferred

Related keywords

C-SuiteExecutive AssistantAdministrative SupportMicrosoft OfficeOutlookTeamsWordExcelCalendar ManagementMeeting MinutesExpense ReportsStakeholder RelationsNon-ProfitCorporate SupportEvent CoordinationInformation Management

About NMSDC

LinkedInVisit site

Advancing Economic Impact Together

Industry
Non-profit Organizations
Company size
11-50 employees
Founded
1972
Headquarters
New York, NY
LinkedIn followers
55,126
Total funding
$3M

Founded in 1972, the National Minority Supplier Development Council Inc.® (NMSDC®) is the longest-operating business growth engine for the broadest group of systematically excluded communities of color (Asian-Indian, Asian-Pacific, Black, Hispanic, and Native American), and our impact goes far beyond supply chain. It’s about upward mobility for the emerging majority of Americans, an equal shot at participating in the American experiment of free-market capitalism and entrepreneurship. Our work is about correcting the unequal access to wealth-building opportunities. Our Mission To serve as a growth engine for NMSDC certified minority businesses and enable our members to advance economic equity. We create connections between minority business enterprises (MBEs) and corporations, MBEs and the public sector, and MBEs and other MBEs, to help them benefit from each other, stoking entrepreneurship and growing wealth for these systemically excluded communities. Our Vision To be the leading organization for driving socioeconomic equity and generational wealth in communities of color. We build capacity and capabilities through our programs and other educational offerings that help close that wealth gap, the key to creating a more united and prosperous society for all. Our Network NMSDC is supported by 23 Regional Affiliates nationwide which are the backbone of our gold standard certification program, working in the field locally to ensure our 15,000+ certified MBEs reach their full potential with our 1,500+ corporate members. Our Impact For the last 50 years, NMSDC has been advocating access to the American dream for MBEs. Our success is historic and unmatched: over 15,000 MBEs connected to more than 1,500 corporations, resulting in nearly $400 billion in economic output annually, generating $130 billion in tax revenue, and sustaining 1.75 million jobs. We are the nation’s largest, most impactful, and successful non-profit advocacy organization for MBEs.

Offices: 1345 6th Ave., 2nd Floor, Suite 2050, New York, NY 10105, US

minority supplier developmentcorporate value chain process developmentminority supplier certificationand best and next practice developmentInformation TechnologyHealth CareNon ProfitGovernment
View all jobs at NMSDC

About NMSDC

LinkedInVisit site

Advancing Economic Impact Together

Industry
Non-profit Organizations
Company size
11-50 employees
Founded
1972
Headquarters
New York, NY
LinkedIn followers
55,126
Total funding
$3M

Founded in 1972, the National Minority Supplier Development Council Inc.® (NMSDC®) is the longest-operating business growth engine for the broadest group of systematically excluded communities of color (Asian-Indian, Asian-Pacific, Black, Hispanic, and Native American), and our impact goes far beyond supply chain. It’s about upward mobility for the emerging majority of Americans, an equal shot at participating in the American experiment of free-market capitalism and entrepreneurship. Our work is about correcting the unequal access to wealth-building opportunities. Our Mission To serve as a growth engine for NMSDC certified minority businesses and enable our members to advance economic equity. We create connections between minority business enterprises (MBEs) and corporations, MBEs and the public sector, and MBEs and other MBEs, to help them benefit from each other, stoking entrepreneurship and growing wealth for these systemically excluded communities. Our Vision To be the leading organization for driving socioeconomic equity and generational wealth in communities of color. We build capacity and capabilities through our programs and other educational offerings that help close that wealth gap, the key to creating a more united and prosperous society for all. Our Network NMSDC is supported by 23 Regional Affiliates nationwide which are the backbone of our gold standard certification program, working in the field locally to ensure our 15,000+ certified MBEs reach their full potential with our 1,500+ corporate members. Our Impact For the last 50 years, NMSDC has been advocating access to the American dream for MBEs. Our success is historic and unmatched: over 15,000 MBEs connected to more than 1,500 corporations, resulting in nearly $400 billion in economic output annually, generating $130 billion in tax revenue, and sustaining 1.75 million jobs. We are the nation’s largest, most impactful, and successful non-profit advocacy organization for MBEs.

Offices: 1345 6th Ave., 2nd Floor, Suite 2050, New York, NY 10105, US

minority supplier developmentcorporate value chain process developmentminority supplier certificationand best and next practice developmentInformation TechnologyHealth CareNon ProfitGovernment
View all jobs at NMSDC

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