Jobs at Magnolia Medical Technologies (Now Hiring) — 4 open

Position Summary

The Office Manager provides high-level administrative and operational support to the CEO, CFO and a small team. This role is responsible for providing administrative and operational support, managing schedules, coordinating travel and events, maintaining office supplies, supporting special projects, and ensuring day-to-day administrative operations run smoothly.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Essential Duties and Responsibilities

• Manage and coordinate the CEO and CFO’s calendars, meetings, and appointments.
• Schedule internal and external meetings and ensure all necessary materials are prepared.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Order and maintain office supplies and equipment.
• Plan and coordinate company meetings, team events, employee recognition activities, and leadership off sites.
• Manage event logistics including venues, catering, materials, technology needs, and communications.
• Provide administrative support to a small team, including scheduling, document preparation, meeting coordination, light accounting, and follow-up activities.
• Assist with employee onboarding and offboarding logistics and employee recognition programs.
• Serve as the contact for facilities related requests.
• Handle incoming and outgoing mail, shipping requests and other related work.
• Support cross-functional initiatives and departmental projects.

Qualifications

Required

• High school diploma or equivalent.
• 3+ years of administrative, executive assistant, office management, or related experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and follow-through.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and move office supplies and materials up to 25 pounds.

What Success Looks Like

• The CEO and CFO’s calendar and priorities are effectively managed.
• Team scheduling and administrative needs are handled efficiently.
• Travel arrangements and events are flawlessly coordinated.
• Office supplies and operations run smoothly without disruption.
• Special projects are completed accurately and on time.
• Leadership and team members receive timely, professional support.