Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Support Specialist. This position will work in the office to perform administrative support tasks that are common to all practice areas suc…
Skills: Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Outlook, Proofreading
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$53k–$58k/yr
Full-time
high school, bachelor degree, professional certificate
401(k) / Profit Sharing Plan, Health insurance, Employee assistance program, Employee discount, HSA/FSA, Life insurance
Posted 34d ago
Apply by Sep 21
~38 hrs/week
Responsibilities
Provide administrative support to legal staff, including scanning, assembling binders, and managing expense reports. Additionally, support office services and hospitality by covering the reception desk and managing client files in NetDocs.
Requirements
Requires a GED and at least one year of administrative experience, with a preference for law firm experience. Proficiency in Microsoft Office and strong organizational and proofreading skills are essential.
Full job description
Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Support Specialist. This position will work in the office to perform administrative support tasks that are common to all practice areas such as: scanning, compiling, and assembling electronic and physical binders; utilizing expense report software to prepare and submit expense reports; and coordinating and collaborating on special projects.
This position will also provide back-up to the Office Services and Hospitality Team, including covering the reception desk; document production, editing, and manipulation; and cooperating as a team member with support staff in performing duties essential to the achievement of efficient operations.
Candidates should have 1+ years of administrative support experience; prior law firm experience is preferred. Candidate must be proficient in Microsoft Word, Excel, and Outlook, be highly organized, have superior grammar and proofreading skills, and be detail oriented. Familiarity with legal terminology, NetDocuments, or document management systems is preferred.
We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.
Additional Duties and Responsibilities:
Provide administrative support to attorneys, paralegals, practice support specialists, and legal administrative assistants.
Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
Maintain and organize client files in NetDocs according to firm guidelines, or in paper files as needed.
Assist with special projects and cooperate as a Team Member with other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors.
Skill and Competencies:
Strong attention to detail. Ability to monitor your own work and the work of others for accuracy and thoroughness.
Excellent communication skills and client service. Communicates change and progress.
Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
Collect, research, and synthesize data.
Follows instructions and responds to management direction. Adheres to firm policies/procedures and supports goals/values of the firm.
Job Type: Full-time
Benefits:
401(k) / Profit Sharing Plan
Health insurance
Employee assistance program
Employee discount
HSA/FSA
Life insurance
Paid time off
Professional development assistance
Referral program
Tuition reimbursement
Dental & Vision insurance (available at employee cost)
Schedule:
Normal Business Hours
Monday to Friday
Education and/or Experience:
Legal Administrative certification OR related college degree with 1+ years of law firm experience OR equivalent combination of education and/or related experience.
Preferred: Legal Administrative certification OR degree with 1+ years of law firm experience.
Required: 1+ year of administrative experience AND GED.
Work Location:
In person
Compensation: The starting compensation range for this position is $53,000 to $58,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
All search firm contacts regarding available candidates, either in writing or by telephone, must be made through the Firm’s Human Resources Generalist, Drew Johnson. No search firm representatives shall contact any Larkin Hoffman attorney or employee without express written authorization from the Human Resources Generalist. If you would like to submit a candidate for this position or any other position, please send a blind submission summarizing the candidate’s experience omitting the candidate’s name, current employer, or any other identifying information to Drew Johnson at [email protected].
A full-service business law firm with more than 20 service areas.
Industry
Law Practice
Company size
51-200 employees
Founded
1958
Headquarters
Minneapolis, MN
LinkedIn followers
2,546
Larkin Hoffman provides counsel to a wide variety of organizations, from small businesses and nonprofits to Fortune 500 companies, in many areas of practice including corporate and governance matters, litigation, real estate, government relations, labor and employment, intellectual property, information technology, franchising and taxation. The firm also serves the needs of individuals in many areas including trusts and estates and family law.
Offices: 8300 Norman Center Drive, Suite 1000, Minneapolis, MN 55437, US
A full-service business law firm with more than 20 service areas.
Industry
Law Practice
Company size
51-200 employees
Founded
1958
Headquarters
Minneapolis, MN
LinkedIn followers
2,546
Larkin Hoffman provides counsel to a wide variety of organizations, from small businesses and nonprofits to Fortune 500 companies, in many areas of practice including corporate and governance matters, litigation, real estate, government relations, labor and employment, intellectual property, information technology, franchising and taxation. The firm also serves the needs of individuals in many areas including trusts and estates and family law.
Offices: 8300 Norman Center Drive, Suite 1000, Minneapolis, MN 55437, US
