New York, New York, United States · On-site
$68k–$75k/yr
The Facilities Coordinator is a non-exempt position responsible for supporting all aspects of office facilities, maintenance, and office services to ensure a safe, efficient, and professional workplace environment. Essen…
Skills: Facilities management, Maintenance, Inventory control, Hand tools, Microsoft Office
New York, New York, United States · On-site
$98k–$110k/yr
Haynes and Boone, LLP is seeking a full-time Litigation Docket Clerk to join the Managing Clerk's Office in the firm’s New York office. This role is responsible for entering court documents into the Firm's docketing data…
Skills: Docketing, Court filings, Electronic filing, CM/ECF, NYSCEF
Denver, Colorado, United States · On-site
The CRM and Marketing Technology Administrator will serve as the firm’s primary product administrator of the firm’s client relationship management system (CRM) LexisNexis InterAction, responsible for leading the firm’s C…
Skills: CRM Administration, Data Governance, PowerBI, LexisNexis InterAction, Data Modeling
United States · On-site
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professio…
Skills: Accounting, Administrative Support, Microsoft Office, Billing, Data Entry
Alexandria, Virginia, United States · On-site
This non-exempt position performs full legal administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion, and …
Skills: Word Processing, Legal Terminology, Client Relationship Management, MS Word, Excel
Dallas, Texas, United States · On-site
Interested in supporting the success of some of the most recognized national/international brands? Do you want to be a part of a cohesive and collaborative team working alongside the top trademark attorneys in the indust…
Skills: Trademark prosecution, USPTO procedures, Docketing systems, Foreign trademark filings, Trademark clearance searches
Dallas, Texas, United States · On-site
This exempt position is responsible for performing timely, thorough client credit reviews and risk assessments to support informed business intake, billing, and collections decisions across the firm. This includes assess…
Skills: Credit analysis, Financial analysis, Risk assessment, Financial research, Credit management
Dallas, Texas, United States · On-site
This exempt position supports the Firm’s financial business systems as part of the New Business Intake team. The Senior New Business Intake Analyst handles complex intake activities, assists with workflow administration,…
Skills: Business Intake, Matter Management, Workflow Administration, Data Integrity, Financial Systems
San Antonio, Texas, United States · On-site
The San Antonio office of Haynes and Boone, LLP is searching for an accomplished and team-oriented Real Estate Paralegal who thrives in a fast-paced environment to join our Commercial Real Estate Practice. The Real Estat…
Skills: Commercial Real Estate, Title Review, Survey Review, Due Diligence, Legal Research
Dallas, Texas, United States · On-site
The Collections Manager is an exempt position responsible for co-managing the firm’s collection’s function and ensuring the efficiency, accuracy, and strategic alignment of revenue‑cycle operations. This role provides da…
Skills: Collections Strategy, Accounts Receivable Management, Financial Reporting, Risk Management, Leadership
Dallas, Texas, United States · On-site
The Trademark Docket Manager is responsible for managing the firm's trademark and copyright docketing operations and supporting the Intellectual Property Department with administrative, procedural, and management respons…
Skills: Trademark Docketing, Copyright Docketing, Staff Supervision, Project Management, Quality Control
New York, New York, United States · Hybrid
$81k–$95k/yr
The Lateral Recruiting Coordinator is responsible for coordinating and implementing all phases of lateral attorney recruiting. The position may be filled at the Coordinator or Senior Coordinator level, depending on exper…
Skills: Lateral Recruiting, Resume Screening, Interview Scheduling, Candidate Tracking, Microsoft Office
Houston, Texas, United States · On-site
This non-exempt position performs full legal administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion, and …
Skills: Word Processing, Legal Terminology, Calendar Management, Proofreading, Redlining
Dallas, Texas, United States · Hybrid
The Human Resources (HR) Compliance Specialist is an exempt position responsible for ensuring the Firm’s compliance with federal, state, and local employment laws across all U.S. locations. This role proactively monitors…
Skills: Employment Law Compliance, Policy Drafting, Multi-state HR Management, Internal Auditing, Wage and Hour Law
Dallas, Texas, United States · Hybrid
The Graphic Designer is a nonexempt position that collaborates with the Director of Brand Marketing and creative team members on all aspects of Haynes Boone's creative and design projects, from initial concept developmen…
Skills: Graphic Design, Adobe Creative Suite, Photoshop, Illustrator, InDesign
Dallas, Texas, United States · On-site
This non-exempt position performs full legal administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion, and …
Skills: Word Processing, Legal Terminology, Calendar Management, Proofreading, Redlining
London, England, United Kingdom · On-site
This position is responsible for supporting the full employee lifecycle, including recruitment, onboarding, employee relations, performance management, compensation, benefits administration, payroll coordination, complia…
Skills: Recruitment, Employee Relations, Benefits Administration, Payroll Coordination, Compliance
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The Facilities Coordinator is responsible for maintaining a safe and efficient office environment by conducting daily inspections, coordinating vendor services, and performing minor repairs. They also manage office inventory, support meeting room logistics, and assist with document production and mail distribution.
Candidates must have at least two years of related experience and a high school diploma. Proficiency in Microsoft Office, strong organizational skills, and the ability to perform minor repairs and handle physical tasks are required.
Conduct daily inspections throughout the office to identify maintenance, safety, and operational issues.
Coordinate minor leasehold improvements and repairs under the direction of the Office Administrator or Facilities Manager.
Coordinate service calls, vendor access, and scheduled maintenance for office equipment and appliances, including:
Heating, Ventilation, and Air Conditioning systems
Ice machines
Dishwashers
Refrigerators
Other small office appliances
Perform minor furniture and office chair repairs.
Monitor conference room schedules and prepare meeting rooms as directed by the Office Administrator.
Assist with preparing offices and workspaces for new employees and ensure guest offices are clean, stocked, and ready for use.
Assist with document production requests and ensure all requests are completed accurately and within established deadlines.
Replace light bulbs in areas that are not maintained by the building property management team.
Conduct inventory of office supplies and maintain appropriate inventory levels through timely ordering and stocking.
Maintain clean, organized, and functional office support areas.
Train new and existing employees on the proper use of office equipment.
Monitor the collection, processing, and distribution of incoming and outgoing mail.
Maintain office copiers and printers by replenishing paper, replacing toner cartridges, and coordinating service when necessary.
Process outgoing mail and prepare Federal Express shipping labels.
Performs other related duties as needed or assigned.
The Facilities Coordinator reports directly to the Office Administrator.
Subordinate Staff: N/A
Knowledge/Experience
At least two years of related experience is preferred. The Facilities Coordinator must have a working knowledge of copy room services and facilities. Also, this employee must be knowledgeable in inventory control, maintenance procedures, and the use of hand tools.
Skills
The Facilities Coordinator should possess the ability to perform minor repairs on appliances and office equipment. Also, this employee must be able to coordinate maintenance and repair activities on office space and major equipment items. Must be able to handle a multitude of tasks unsupervised in a timely manner. Must possess good verbal and written communication skills, with ability to receive and respond to work assignments in both formats. The Facilities and Office Services Coordinator must be proficient with Microsoft Office Applications, detailed oriented, and a self‐starter. The ability to work with many different types of personalities at all levels of the organization is a must. A sense of “urgency” is of utmost importance. Must be flexible and able to accurately prioritize workload and adapt to change quickly. Strong organizational skills and prioritization skills are required.
Education
The Facilities Coordinator position requires a high school diploma; two years’ related experience is preferred.
Must be able to move around the office up to 70% of the time to make copies, maintain printers, distribute mail, etc. This position sets up, operates, and troubleshoots computers and other office productivity machines (e.g., copier, printer, etc.) on a regular basis. Must be able to move documents, files, boxes of copy paper, furniture, and other items weighing up to 50 lbs. This position requires constant communication and exchange of information with the Office Administrator/Supervisor, Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 30% of the time.
Office environment. Occasional overtime may be required.
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Located at the iconic 30 Rockefeller Plaza, our New York Office serves clients in banking and finance, real estate, technology, aviation, and energy and renewables and facilitates cross-border work across Asia, Latin America, and other global markets. Our energetic team of lawyers are widely recognized in their practice areas by Chambers USA (Chambers and Partners), New York Super Lawyers (Thomson Reuters), Benchmark Litigation (2021), and the 2021 edition of The Best Lawyers in America directory published by Woodward/White, Inc. Our New York team holds itself to the highest standards and believes in a culture of hard work, teamwork and inclusivity. We also believe in giving back to the local community, with lawyers serving in leadership roles with many local civic organizations. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
Haynes Boone is among the fastest-growing firms in the Am Law 100, providing full-service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well-funded, exchange-listed, privately held and/or in emerging-growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai. In 2024, Chambers USA ranked 35 firm practice areas, and Haynes Boone became the first Am Law 100 firm to earn Mental Health America’s Gold Bell Seal for its industry-leading commitment to creating a mentally healthy workplace. For more information, visit haynesboone.com. Nothing provided herein should be used as legal advice, nor shall anything herein create an attorney-client relationship between you and Haynes Boone.
Offices: 2801 N Harwood St, Suite 2300, Dallas, Texas 75201, US · 98 San Jacinto Blvd, Suite 1500, Austin, Texas 78701, US · 180 N LaSalle St, Suite 2215, Chicago, Illinois 60601, US · 675 15th St, Suite 2200, Denver, Colorado 80202, US · 301 Commerce St, Suite 2600, Fort Worth, Texas 76102, US
Haynes Boone is among the fastest-growing firms in the Am Law 100, providing full-service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well-funded, exchange-listed, privately held and/or in emerging-growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai. In 2024, Chambers USA ranked 35 firm practice areas, and Haynes Boone became the first Am Law 100 firm to earn Mental Health America’s Gold Bell Seal for its industry-leading commitment to creating a mentally healthy workplace. For more information, visit haynesboone.com. Nothing provided herein should be used as legal advice, nor shall anything herein create an attorney-client relationship between you and Haynes Boone.
Offices: 2801 N Harwood St, Suite 2300, Dallas, Texas 75201, US · 98 San Jacinto Blvd, Suite 1500, Austin, Texas 78701, US · 180 N LaSalle St, Suite 2215, Chicago, Illinois 60601, US · 675 15th St, Suite 2200, Denver, Colorado 80202, US · 301 Commerce St, Suite 2600, Fort Worth, Texas 76102, US
