We are looking for a dynamic and proactive Office manager to manage daily office operations, support HR processes, and organize internal events for our Belgium team. This is a multifaceted role that requires excellent or…
Skills: Office Management, HR Support, Event Planning, Organizational Skills, English
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Part-time
Meal Vouchers, Company Laptop
Posted 15d ago
~12 hrs/week
Responsibilities
Manage daily office operations, facility maintenance, and administrative tasks including invoicing and vendor communication. Organize internal team events and coordinate travel and logistics for international colleagues.
Requirements
Requires a commitment of 12 hours per week for at least one year with mandatory presence in the Brussels office on Thursdays. Candidates must be proficient in English and French and skilled in Microsoft Office and collaboration tools.
Full job description
We are looking for a dynamic and proactive Office manager to manage daily office operations, support HR processes, and organize internal events for our Belgium team. This is a multifaceted role that requires excellent organizational skills, attention to detail, and a hands-on attitude.
Key Responsibilities:
Office Management:
Manage office supplies, groceries, deliveries, and facility maintenance.
Manage office spaces and tidyness.
Coordinate with suppliers, contractors, and building management when needed.
Oversee incoming and outgoing post and couriers.
Handle general administrative tasks, including invoicing follow-up and vendor communication.
Assist the HR team in Paris
Event Planning:
Organize internal team events, such as a Team lunch every thursday and one Afterwork event per month.
Manage logistics and budgets for team-building activities and celebrations.
Logistics & Coordination:
Coordinate travel bookings and accommodation for visiting other offices.
Support international colleagues with logistics when visiting the Brussels office.
Follow up on office-related invoices, utilities, and service contracts.
Excellent organizational and multitasking abilities.
Strong communication skills in English and French.
Proficient in Microsoft Office and basic tools like Slack, Google Workspace, or similar.
A dynamic and international work environment.
Autonomy and ownership of your tasks.
Opportunities to organize creative and engaging events.
A supportive and friendly team atmosphere.
Advantages like food cheques.
What We Expect:
A weekly commitment of 12 working hours, for at least one year.
Physical presence at the Brussels office.
Working hours to be distributed between Tuesday, Wednesday, and Thursday.
Shaping the future of technology & transactions. Putting people at the core of our processes.
Industry
IT Services and IT Consulting
Company size
51-200 employees
Founded
2010
Headquarters
Paris, Île-de-France
LinkedIn followers
20,991
Total funding
$17M
Companies rely on B2C tools (smartphones) to digitize their business operations, which causes a lack of privacy & security, a high risk of stolen smartphones, and complex deployments. That’s why Famoco has designed mobile devices with zero-street-value, protecting your privacy, and remotely manageable from one SaaS platform. It allows you to deploy any business app in the field quickly and securely.
Offices: 55, Rue des Francs-Bourgeois, Paris, Île-de-France 75004, FR · Rue des Tanneurs 52, Brussels, Brussels 1000, FR
Shaping the future of technology & transactions. Putting people at the core of our processes.
Industry
IT Services and IT Consulting
Company size
51-200 employees
Founded
2010
Headquarters
Paris, Île-de-France
LinkedIn followers
20,991
Total funding
$17M
Companies rely on B2C tools (smartphones) to digitize their business operations, which causes a lack of privacy & security, a high risk of stolen smartphones, and complex deployments. That’s why Famoco has designed mobile devices with zero-street-value, protecting your privacy, and remotely manageable from one SaaS platform. It allows you to deploy any business app in the field quickly and securely.
Offices: 55, Rue des Francs-Bourgeois, Paris, Île-de-France 75004, FR · Rue des Tanneurs 52, Brussels, Brussels 1000, FR