Jobs at Dextra Labs (Now Hiring) — 3 open

Location: Mumbai
Experience: 2 – 4 Years
Work Mode: Full-Time | Work From Office (6 Days)
Reporting To: Head – HR & CEO

About the Role

We are looking for professionals who have 2–4 years of experience in HR Operations and Administration within an IT or technology-focused organization and possess strong expertise in workplace management, employee lifecycle support, vendor management, employee engagement, and operational excellence.

This will clearly filter candidates from manufacturing, retail, hospitality, and other non-IT sectors while ensuring relevant IT-domain exposure.

Key Responsibilities

Workplace & Administration Excellence

• Own and manage the day-to-day functioning of the office, ensuring a safe, efficient, and employee-friendly work environment.

• Ensure all workplace facilities, infrastructure, housekeeping, security, and office services operate seamlessly.

• Drive high standards of workplace experience and continuously identify opportunities to improve operational efficiency.

• Manage office assets, inventory, consumables, and infrastructure requirements while ensuring optimal utilization and control.

• Coordinate office maintenance activities and ensure timely resolution of facility-related concerns.

Vendor & Service Management

• Build and maintain strong relationships with vendors, service providers, and external partners.

• Manage procurement activities for office supplies, equipment, and services while ensuring cost efficiency and quality standards.

• Monitor vendor performance, service levels, contract renewals, and payment coordination.

• Identify opportunities for cost optimization without compromising service quality.

Travel, Events & Employee Experience

• Coordinate employee travel arrangements, accommodation, and logistics as required.

• Lead the execution of internal events, employee engagement initiatives, celebrations, town halls, and workplace activities.

• Contribute to creating a positive and engaging workplace culture through well-planned employee-centric initiatives.

HR Operations & Employee Lifecycle Management

• Support seamless onboarding experiences by coordinating documentation, workstation readiness, system access, induction activities, and employee communication.

• Manage offboarding processes, clearances, documentation, and asset recovery.

• Maintain employee records and ensure all HR documentation remains accurate, organized, and compliant.

• Act as a trusted point of contact for employees regarding day-to-day HR and workplace-related queries.

Attendance, Payroll Support & Compliance

• Maintain accurate attendance, leave, and biometric records.

• Coordinate payroll inputs and employee data updates with relevant stakeholders.

• Ensure adherence to company policies, internal processes, and workplace compliance requirements.

• Support audits, documentation reviews, and administrative compliance activities as required.

Reporting & Process Improvement

• Generate and maintain HR and administrative reports, dashboards, and operational trackers.

• Continuously evaluate existing processes and recommend improvements to enhance efficiency, employee experience, and operational effectiveness.

• Partner with HR, Finance, IT, and business teams to ensure smooth cross-functional coordination.

What Success Looks Like in This Role

• Employees experience a well-managed, responsive, and engaging workplace.

• Office operations run efficiently with minimal disruption.

• Vendors and service providers consistently meet expected service standards.

• Employee onboarding and offboarding processes are executed seamlessly.

• Attendance, payroll inputs, records, and compliance documentation remain accurate and timely.

• Administrative costs are effectively managed while maintaining high service quality.

Qualifications & Experience

Education

• Bachelor's Degree in Human Resources, Business Administration, Commerce, or a related discipline.

Preferred Background:

• Experience in startups, IT services, staffing, consulting, or fast-growing organizations.

• Prior exposure to managing offices with 50+ employees will be an advantage.

Experience

• 2–4 years of experience in HR Operations, Administration, Workplace Management, or Office Operations.

• Demonstrated experience in facility management, vendor coordination, employee lifecycle support, and office administration.

Skills & Competencies

• Strong ownership mindset with the ability to independently manage responsibilities.

• Excellent stakeholder management and communication skills.

• Strong organizational, planning, and multitasking capabilities.

• High attention to detail and process orientation.

• Proficiency in MS Office (Excel, Word, PowerPoint).

• Hands-on experience with HRMS platforms (Keka, Zoho People, Darwinbox, GreytHR, or similar), attendance management systems, and employee data administration.

• Ability to balance employee needs with business priorities.

Why Join Us?

At Dextrlabs , we believe that a great workplace drives great performance. This role offers the opportunity to directly influence employee experience, workplace culture, and operational excellence while building a strong foundation for a long-term career in HR and Administration.