Management & Leadership Jobs in Taguig, Philippines (Now Hiring) — 409 open — Page 21

Looking for: Executive Assistant

Role Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as the CEO’s right-hand partner during a critical growth phase. This role will begin part-time (approximately 20 hours per week) and has strong potential to evolve into a full-time position based on performance and company growth.

The ideal candidate thrives in fast-paced startup environments, enjoys building systems from the ground up, and takes pride in bringing structure and efficiency to dynamic operations. This individual will play a pivotal role in protecting the CEO’s time, consolidating internal systems, organizing communications, and supporting revenue-generating initiatives.

This is not just an administrative role, it is a strategic partnership opportunity with room for long-term growth.

Scope of Work:

1. Executive Support & Time Protection
   

• Filter inbound requests and prioritize communications
  
• Protect CEO’s schedule by ensuring only critical matters reach them
  
• Continuously optimize time management processes
  
• Handle select personal appointments to support balance
  
• Safeguard confidential information
  

1. Email & Calendar Management
   

• Maintain a zero-inbox goal by 10 AM EST and 5 PM EST daily
  
• Organize and prioritize incoming emails
  
• Draft summaries, responses, and follow-ups
  
• Coordinate, schedule, confirm, and document meetings
  
• Prevent calendar conflicts and double bookings
  
• Ensure meeting preparation and documentation
  
• Provide daily next-day schedule summary before EOD
  

1. CRM & Internal Stack Organization
   

• Consolidate multiple systems into one streamlined CRM
  
• Categorize and input contacts and leads (large contact database)
  
• Assist in selecting and optimizing CRM platform
  
• Maintain organized database structure
  
• Support migration across tools such as:
  
• Google Docs / Google Sheets
  
• Notion
  
• HubSpot
  
• Attio (AI-based CRM)
  

1. Lead Generation & Automation
   

• Organize and manage outbound lead lists
  
• Execute email marketing campaigns
  
• Implement outbound automation workflows
  
• Track performance of outbound efforts
  

1. Newsletter & Content Management
   

• Source content from provided resources
  
• Select relevant topics
  
• Draft and submit newsletter twice per week via BeeHiiv
  
• Coordinate distribution and tracking
  

1. Advertising & Revenue Support
   

• Process inbound advertising orders
  
• Coordinate ad placement across:
  
• Online directories
  
• Newsletter placements
  
• Apps
  
• Track ad fulfillment and confirmations
  

1. Project & Operations Management
   

• Track key business projects and deadlines
  
• Maintain visibility on 6 weeks of forward calendar scheduling
  
• Follow up on unaccepted invites and pending confirmations
  
• Act as liaison between CEO and internal/external stakeholders
  
• Provide regular feedback and reporting
  
• Anticipate operational bottlenecks before escalation
  

Regular Cadence:

• Daily Routine:
  
• Review CEO calendar for upcoming day
  
• Process inbox to achieve zero inbox (10 AM & 5 PM EST)
  
• Confirm meetings with clients and partners
  
• Schedule requested calls
  
• Create CEO daily to-do list
  
• Write email progress summaries for ongoing tasks
  
• Weekly Routine:
  
• Audit CEO calendar 6 weeks ahead
  
• Confirm invite acceptances
  
• Review client programs in calendar
  
• Report on priority projects and deadlines
  

Qualifications:

• Proven experience as an Executive Assistant (startup or high-growth preferred)
  
• Exceptional organizational and time management skills
  
• High attention to detail
  
• Strong written communication skills
  
• Comfortable building systems from scratch
  
• Experience with CRM platforms and data management
  
• Familiar with email marketing and automation tools
  
• Able to work independently and anticipate needs
  
• Comfortable with confidential information
  
• High level of responsiveness and accountability
  

Tools & Technology:

Experience with (or willingness to learn):

• Google Workspace (Docs, Sheets, Gmail, Calendar)
  
• Notion
  
• HubSpot
  
• Attio (AI CRM)
  
• BeeHiv
  
• Email marketing tools
  
• Automation platforms
  
• CRM data migration
  

Shifts & Hours:

• Starting with a minimum of 20 hours per week; flexible working hours
  
• Must ensure inbox review aligned with EST time checkpoints (10 AM & 5 PM EST)
  
• End-of-day summary required before CEO begins next day
  
• High flexibility in communication (CEO often works late EST hours)
  

Growth Opportunity:

This role is designed to scale. As systems are streamlined and revenue increases, the position may transition to full-time within 3–4 weeks. The right candidate will grow alongside the company and play a key role in operational expansion.