On behalf of our client, Remember When Healthcare, we are looking for a Healthcare Scheduler to join their growing team.
About Our Client:
Remember When Healthcare is a growing healthcare organization dedicated to helping Nova Scotians remain safe, comfortable, and supported in their own homes. Their team is built on compassion, professionalism, and a genuine commitment to both the families they serve and the employees who make that care possible.
As the organization continues to grow, they are investing in their people and processes to ensure clients receive exceptional care, while caregivers feel valued, supported, and connected. This is an opportunity to join a collaborative team where your ideas, leadership, and contributions will truly
make a difference.
The Opportunity:
Healthcare scheduling is much more than filling shifts. This role is ideal for someone who enjoys solving puzzles, staying organized, and building strong
relationships. You will manage a complex network of clients and caregivers, balancing availability, preferences, qualifications, and last-minute changes to ensure care is delivered without interruption.
No two days will look the same. You'll spend time communicating with caregivers, collaborating with colleagues, problem-solving coverage challenges, and helping ensure clients receive the support they need when they need it.
Healthcare doesn't stop at the end of the workday, and neither does this role. We are currently seeking an overnight Healthcare Scheduler to support after-hours operations and help ensure clients continue to receive seamless, uninterrupted care.
Requirements
The Ideal Candidate:
You are highly organized, comfortable learning new systems, and enjoy finding solutions when things don't go according to plan.
You remain calm under pressure, communicate professionally, and understand the importance of balancing urgency with accuracy. Most importantly, you're someone who enjoys helping people, thrives in a dynamic environment, and takes pride in keeping things running smoothly behind the scenes.
The ideal candidate may come from healthcare, medical administration, hospitality, customer service, logistics, or another fast-paced environment where organization, communication, and adaptability are essential.
Responsibilities:
• Coordinate caregiver schedules to ensure client care needs are consistently met.
• Build and maintain positive relationships with caregivers through regular communication and consistent, supportive follow-up
• Respond to schedule changes, call-outs, and coverage gaps in a timely manner.
• Collaborate closely with hiring, care management, and office teams to support continuity of care.
• Monitor overtime, availability, qualifications, and scheduling constraints.
• Communicate professionally with clients, caregivers, and internal team members,
• Maintain accurate records and scheduling information within company systems,
• Participate in team meetings and contribute ideas to improve processes and workflows.
• Assist with additional administrative tasks and special projects, as required.
Qualifications:
• Previous scheduling, administrative, healthcare, customer service, logistics, or coordination
experience preferred.
• Strong computer skills and confidence in learning new software platforms.
• Experience managing multiple priorities and competing deadlines.
• Ability to work with a high degree of accuracy and attention to detail.
• Exceptional communication and relationship-building skills.
• Strong problem-solving abilities and critical thinking skills.
• Positive, adaptable, and team-oriented mindset.
• Comfortable working in a fast-paced environment where priorities can shift quickly.
• Ability to work independently while maintaining strong collaboration with colleagues.
• Legally eligible to work in Canada
Benefits
• Salary range of approximately $50,000–$60,000 annually, experience dependent
• Comprehensive health and benefits package
• Paid vacation and sick time
• Monday–Friday, overnight schedule
• In-office position based in Nova Scotia
• Opportunity to join a growing healthcare organization with potential for long-term growth
• Six-month onboarding and probationary period designed to support long-term success
If the above information excites you and is a career opportunity you would like to explore, please apply through the following link: https://zurl.to/QXOb?source=CareerSite and an enthusiastic member of our recruitment team will review your resume and related qualifications! We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions.
Candidates must be legally eligible to work in Canada on a permanent basis without requiring employer support for a work permit or immigration application
The Warrington Group is a boutique, female-founded and led recruitment firm redefining how hiring gets done.
We don’t believe in volume-based recruiting, outdated processes, or transactional hiring. We believe in partnership and building teams that actually move businesses forward. Since launching in 2020 and headquartered in Halifax, we’ve earned a reputation for delivering
high-impact results through a relationship-first, transparent approach while challenging the status quo of what both clients and candidates have come to expect from recruitment. Our work has been recognized with the 2026 Consumer Choice Award for Best Employment Agency in Halifax and Top 25 Most Powerful Women in Business (2026) ~ reflections of our growth, standards, and commitment to doing things differently. We partner with organizations across Accounting, Financial Services, Legal, Sales, Marketing, Professional Services, Administrative Support, Contact Centre, Operations, Healthcare, and Manufacturing.
We work with people who take their careers seriously. If you would like to send your resume for potential opportunities not listed on our careers site, you may do so via email ~ [email protected].
Please note, this inbox is not replied to on a regular basis, however, your resume will be kept on file for 1 year.
