The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The…
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Full-time
professional certificate
Posted 23d ago
~40 hrs/week
Remote in Bucharest, Romania, Budapest, Central Hungary, Hungary, Frankfurt, Hesse, Germany, London, England, United Kingdom
Responsibilities
Execute full-cycle, multi-country payroll processing ensuring accuracy and compliance across various global jurisdictions. Manage stakeholder inquiries, coordinate with Finance and HR, and lead payroll modernization and system optimization initiatives.
Requirements
Requires 4-6 years of related experience and a post-secondary certificate or diploma. Must possess in-depth knowledge of global payroll legislation and proficiency in HRIS platforms and advanced Excel.
Full job description
The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The role provides subject matter expertise to manage complex payroll legislation, monthly reconciliations, government remittances, and external vendor relationships within a global, shared-services environment. Reporting to the Sr. Manager, People & Culture, the Payroll Specialist partners closely with HR and Finance to ensure payroll practices align with organizational and regulatory requirements. The role is distinguished from the Payroll Coordinator by its accountability for full-cycle, multi-country payroll processing, independent compliance interpretation, and active contribution to continuous improvement and payroll modernization.
\nPayroll Processing (40%)
Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions.
Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run.
Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements.
Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails.
Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards.
Stakeholder Service and Communication (35%)
Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism.
Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures.
Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems.
Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations.
Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver.
Compliance and Audit (10%)
Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates.
Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness.
Identify and escalate payroll compliance risks, recommending corrective actions where applicable.
Ensure payroll processes align with SOX controls, SOC 2 requirements, and other applicable governance frameworks.
Continuous Improvement and Systems (10%)
Identify and lead opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy across the payroll cycle.
Support the configuration, testing, and optimization of payroll and HRIS modules to ensure system integrity and alignment with business requirements.
Contribute to payroll modernization initiatives including vendor transitions, system implementations, and process redesign projects.
Maintain payroll system data governance practices, including access controls and validation processes.
Team Capability and Mentorship (5%)
Provide guidance and on-the-job mentoring to Payroll Coordinators and junior payroll staff to build team capability and ensure consistent payroll execution.
Develop and maintain training materials, process guides, and documentation that reduce knowledge dependency and support team development.
Qualifications
Minimum of 4 - 6 years of related experience
Post-secondary certificate / diploma (College, Training Institute, etc.)
Fluent writing, reading, and oral communication in English
Additional Knowledge and Skills
In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions.
Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting.
Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes.
Familiarity with global EOR payroll models and multi-country payroll vendor management.
Working knowledge of SOX controls, SOC 2 requirements, and payroll audit practices.
Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
Ability to manage competing deadlines with a high degree of accuracy and attention to detail.
Discretion and professionalism in handling confidential employee and financial information.
Professional payroll designation is strongly preferred
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Related keywords
Global PayrollEORT4W-2SOXSOC 2HRISPayroll ReconciliationJournal EntriesStatutory FilingsComplianceData GovernanceMulti-country PayrollPayroll ModernizationAudit
Industry-leading specialty GI contract research organization (CRO) transforming clinical trial outcomes and accelerating the development of life-changing therapies. We bring together deep GI expertise, advanced medical imaging solutions, clinical operation excellence and cutting-edge precision medicine/laboratory services.
With a global network of 5,000+ sites in 60+ countries and growing, we expedite study activation and maximize patient enrollment, ensuring efficient and impactful clinical trials. Trusted by pharmaceutical and biotech partners, we support over 70% of all IBD compounds in development today – delivering customized end-to-end solutions to bring novel therapies to market.
As a full-service CRO, our offering is tailored to meet your specific clinical research needs:
• Clinical Trial Services
• Medical Monitoring
• Medical Imaging Solutions
• Medical Research & Development
• Medical Writing
• Precision Medicine/Biomarkers
• Clinical Pharmacology
• Histopathology via Specialty Lab, AcelaBio
• Spatial Biology
• Statistics
• Real-World Evidence
Headquartered in London, Ontario, Alimentiv operates globally across Canada, the US, Europe, Asia-Pacific, and Latin America.
Offices: 800 Collip Circle, 104, London, Ontario N6G 4X8, CA · 6220 Greenwich Dr, 101, San Diego, California 92122, US · Pietersbergweg 17, Amsterdam, NL · Suite 6, Level 2 29-31 Lexington Drive, Bella Vista , NSW 2153, AU · 150 King St W, 315, Toronto, Ontario M5H 1J9, CA
Medical ImagingMedical Research & DevelopmentClinical Trial ServicesPrecision MedicineBiomarker DiscoveryHistopathologyBiostatisticsReal-World EvidencePhase 1-4 Clinical TrialsIBD
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