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Leeds, England, United Kingdom · Hybrid
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Provide administrative support to project teams and office staff to ensure smooth day-to-day operations. Responsibilities include managing reception, coordinating meetings, handling document control, and assisting with financial administration.
Candidates must possess strong organizational skills and proficiency in Microsoft Office tools. Experience with SharePoint, ProjectWise, and supporting engineering or construction projects is highly desirable.
Location: Leeds Design Office
Contract: Full Time
Hours: Monday to Friday 8am to 5pm
Salary: Competitive (DOE)
Benefits: Discretionary bonus, life Assurance (x4 salary), generous pension, best practice awards / vouchers, employee assistance programme, an array of perks via JGG benefits platform, 31 days annual leave (inc bank holidays)
Purpose of Role
Provide administrative support to project teams and office staff, ensuring the smooth day-to-day running of the office and supporting the delivery of engineering projects.
Key Responsibilities
Office Administration
• Answer and direct telephone calls.
• Manage shared inboxes and respond to routine enquiries.
• Welcome visitors and manage reception activities.
• Maintain office filing systems (electronic and hard copy).
• Organise office supplies and stationery inventory.
Meeting & Diary Management
• Schedule meetings and appointments.
• Prepare agendas and meeting packs.
• Record and distribute meeting minutes.
• Maintain team calendars.
Document Management
• Scan, copy and file project documents.
• Maintain document registers.
• Upload documents to SharePoint or project systems.
• Ensure records are accurately maintained and archived.
• Support document control activities.
Financial Administration
• Raise purchase orders.
• Process invoices.
• Support expense claims.
• Assist with timesheet administration.
• Maintain simple expenditure trackers.
Travel & Logistics
• Arrange travel and accommodation.
• Coordinate visitor access requirements.
• Organise team events and workshops.
• Support onboarding of new starters.
Skills Required
Essential
• Excellent organisation skills.
• Strong attention to detail.
• Good verbal and written communication.
• Microsoft Outlook, Word, Excel and Teams.
• Ability to prioritise multiple tasks.
• Professional telephone manner.
Desirable
• Experience with SharePoint.
• Experience with ProjectWise.
• Experience supporting engineering or construction projects.
• Knowledge of document control processes.
Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.
Disability Confident Committed
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [email protected].
Built on the same core values of hard work, integrity and safety since 1982. Engineers before anything else.
Joseph Gallagher is one of the UK's leading Civil Engineering & Tunnelling sub-contractors that has significantly grown over the past 45 years into an international business. We have an award-winning reputation, industry leading safety culture and have had the privilege to be a part of some of the most critical infrastructure projects taking place today. In the Middle East, we are leading the way in trenchless technology, carrying out all forms of non-disruptive, no dig construction techniques with extensive experience from long sea outfalls, non-disruptive road crossings to oil and gas pipelines, understanding fully the requirements to operate in each of these sectors.
Offices: Neagron House, Orsett, Stanford-Le-Hope, Essex RM16 3BX, GB · Chestnut Field, Suite 3 Chestnut Field House, Rugby, England CV21 2PD, GB · 175 Renfrew Road, Suite 3.8 Trident House, Paisley, Scotland PA3 4EF, GB · 1 King Street, Suite 3A, Leeds, England LS1, GB
There are currently 172 open engineering positions in Leeds, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include WSP, AECOM, Turner & Townsend, Netcompany, Soil Engineering Geoservices Limited, among others. Browse the listings above to see every active employer.
Yes — 118 of the 172 open engineering positions offer remote or hybrid work (9 remote, 109 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
