Site Manager, Afterschool & Village Mentoring Programs
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THE DREAM PROGRAM, INC. Philadelphia Region Site Manager, Afterschool & Village Mentoring Programs Reports To: Afterschool Director, DREAM-Philly Status: Part-Time, Non-Exempt Schedule: Monday–Friday, 25 hours/week; anti…
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Site Manager, Afterschool & Village Mentoring Programs
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Part-time
Posted 38d ago
~25 hrs/week
Responsibilities
The Site Manager provides on-the-ground leadership for an afterschool site, ensuring safe and high-quality programming for youth. This role oversees daily operations, supervises staff, and serves as the primary point of contact for families and school partners.
Requirements
Candidates should have experience working with school-age youth in an afterschool or mentoring setting, with a preference for prior supervisory experience. The role requires the ability to meet Pennsylvania clearance requirements and maintain reliable availability during program hours.
Full job description
THE DREAM PROGRAM, INC.
Philadelphia Region
Site Manager, Afterschool & Village Mentoring Programs
The Site Manager provides on-the-ground leadership for a single DREAM-Philly afterschool site, ensuring safe, consistent, and high-quality programming for youth Monday through Thursday and Village Mentoring programming on Friday. This role is responsible for the daily operational readiness of the site, direct supervision and support of on-site staff during programming, and serving as the primary point of contact for site-based logistics, family communication, and youth safety before, during, and after programming hours.
Schedule & Programming Structure
Work schedule: Monday–Friday, 25 hours/week, 2:00 PM–7:00 PM.
Monday–Thursday: standard DREAM-Philly afterschool programming, 3:30 PM–6:00 PM.
Friday: Village Mentoring programming, 3:30 PM–6:00 PM.
Pre-programming window (approx. 2:00–3:30 PM): site setup, materials preparation, staff huddle, arrival readiness, and communication with school-day staff/administration as needed.
Post-programming window (approx. 6:00–7:00 PM): youth dismissal/pickup coordination, site closing procedures, staff debrief, incident documentation, and next-day preparation.
Key Responsibilities
Site & Program Operations
Open and prepare the site each day, ensuring space, materials, snacks, and supplies are ready ahead of youth arrival.
Oversee daily implementation of afterschool programming (M–Th) and Village Mentoring programming (F) in alignment with DREAM curriculum and site schedule.
Ensure accurate daily attendance tracking for youth and staff.
Coordinate youth arrival, transition, and dismissal/pickup procedures, including communication with families and school partners as needed.
Close the site each day, including materials storage, space reset, and facility walk-through.
Maintain accurate program records, incident reports, and site documentation in required systems.
Staff Support & Supervision
Lead daily pre-programming staff huddle to align on schedule, group assignments, and any site-specific needs.
Provide real-time coaching and support to program staff during programming hours.
Lead daily post-programming debrief to review the day, address concerns, and plan for the next session.
Model and reinforce DREAM's behavior management approach and youth development practices.
Escalate staffing, behavioral, or safety concerns to the Senior Youth Services/Regional Director in a timely manner.
Safety & Compliance
Serve as the primary responsible adult on-site for youth safety, emergency response, and mandated reporting procedures.
Monitor environmental conditions (e.g., heat/air quality advisories) and adjust programming per DREAM protocol.
Ensure ratios, sign-in/sign-out procedures, and safety protocols are followed at all times.
Maintain up-to-date clearances/certifications as required by DREAM and funder/compliance standards.
Communication & Family Engagement
Serve as the first point of contact for families regarding daily site logistics and youth updates.
Communicate proactively with the Regional Director on site needs, staffing gaps, and program quality.
Support Village Mentoring communication needs specific to Friday programming.
Qualifications
Experience working with school-age youth in an afterschool, camp, mentoring, or similar out-of-school-time setting.
Prior supervisory, lead staff, or site coordination experience strongly preferred.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
Clear, proactive communicator with youth, staff, families, and school partners.
Ability to exercise sound judgment in safety and behavior management situations.
Ability to meet Pennsylvania clearance requirements (Act 33/34, FBI fingerprinting) and any additional DREAM/funder-required credentials.
Reliable availability Monday–Friday, 2:00 PM–7:00 PM, for the duration of the program term.
CPR/First Aid certification preferred, or willingness to obtain within a specified onboarding period.
Physical & Environmental Requirements
Ability to be active outdoors and indoors, including standing, walking, and light lifting (up to 25 lbs.) for setup/breakdown of program materials.
Ability to work in varying weather conditions consistent with DREAM's outdoor/experiential programming model.
Additional Notes
This job description is intended to convey information essential to understanding the scope of the role and is not an exhaustive list of duties, responsibilities, or qualifications. DREAM-Philly reserves the right to modify duties as program needs evolve.
Closing the opportunity gap for at-promise youth since 2001.
Industry
Philanthropic Fundraising Services
Company size
11-50 employees
Founded
2001
Headquarters
Winooski, VT
LinkedIn followers
1,769
Total funding
$159K
We believe all children deserve the opportunity to thrive. Children in low-income housing developments with high density poverty are experiencing a widening "opportunity gap," including a lack of trusted relationships, few involved adults with high educational achievement, and few-to-no extended learning opportunities. This opportunity gap is a root cause of why almost half of low-income children become low-income adults.
The DREAM Program helps close this gap for over 800 of the most vulnerable children in our communities by providing deeply committed college student mentors, local and regional adventures, summer enrichment and overnight camp, support for postsecondary success, and an unwavering commitment to dreaming big. The core of our model is Village Mentoring, a high dosage, college campus-based one-on-one and team mentoring model.
A parent of a DREAM participant provides an unsolicited window into the impact you could have as part of The DREAM Program: “Through DREAM, my kids were able to see their true place in the world and feel valued for who they were. DREAM has provided immeasurable opportunities for my children – opportunities that, as a low-income parent, I could never have provided.”
Facebook: www.facebook.com/the.dream.program
Instagram: www.instagram.com/the.dream.program
Twitter: www.twitter.com/DREAMprogram
Offices: PO Box 361, Winooski, VT 05404, US · 41 Dearborn St., Roxbury, MA 02119, US · PO Box 43411, Philadelphia, PA 19129, US · 95 Templeton Ave, White River Junction, Vermont 05001, US · 22 Willow Brook Dr, Bennington, Vermont 05201, US
Youth mentoringAdventure programmingand Community developmentCommunitiesNon ProfitSocial Impact
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