The Woodlands, Texas, United States · On-site
Job DetailsJob Location: Headquarters - The Woodlands, TX 77380Position Type: Full TimeJob Category: MarketingSUMMARY: The Arts Outreach Coordinator assists the Assistant Director of Arts Outreach with the planning, coor…
Skills: Event Planning, Program Coordination, Community Engagement, Volunteer Coordination, Relationship Management
The Woodlands, Texas, United States • On-site
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The Arts Outreach Coordinator plans and implements mission-driven arts outreach and educational programs to make the arts accessible to the community. Key duties include managing the Instrument Petting Zoo, coordinating with school districts, and providing on-site event support.
Requires a Bachelor's degree in Fine Arts, Arts Administration, or Education with 1-3 years of experience, or 3-5 years of relevant experience in lieu of a degree. Candidates must be able to lift up to 25 pounds and work a flexible schedule including evenings and weekends.
Job DetailsJob Location: Headquarters - The Woodlands, TX 77380Position Type: Full TimeJob Category: MarketingSUMMARY:
The Arts Outreach Coordinator assists the Assistant Director of Arts Outreach with the planning, coordination, implementation, and evaluation of mission-driven arts outreach programs. This position helps ensure the successful delivery of educational initiatives, community engagement activities, grant-funded programs, and special events that advance The Pavilion's mission of making the arts accessible to all.
•Support the planning, production and implementation of educational outreach programs and performing arts programs.
•Assist in the execution of the annual Children’s Festival
•Manages all aspects of the Instrument Petting Zoo off-site engagement program, including scheduling, logistics, volunteer coordination, partner communication, and event execution.
•Coordinate with school representatives for various educational outreach programs and disseminate all important information pertaining to the event.
•Create information packages for each school and each event including but not limited to wristbands, parking sheets, information guides, etc.
•Develop and maintain educational programming materials, filing system and website information.
•Maintain knowledge of and compliance with Texas curriculum standards and state requirements for lesson plans, study guides and professional development.
•Coordinate the Mini Pavilion Maestro Kids Club program.
•Track program and activity data and develop reporting for use in development/marketing and ensure well-informed communication flow and impact.
•Coordinate the performing arts reserved seating program and seek innovative ways to increase its usage
•Assist with pre-show activities for an average of 15 performing arts events, special events and festivals annually.
•Prepare disbursements and track expenses for department
•Report to the Assistant Director on program developments, challenges and successes.
•Builds and maintains collaborative relationships with educators, school districts, community organizations, volunteers and arts partners to support outreach initiatives.
•Provides on-site support for performances, outreach events, festivals and other Pavilion activities as assigned.
•Maintains inventory of Arts Outreach program supplies, instruments, equipment and materials to ensure readiness for programs and events.
•Load, unload, move and arrange musical instruments, equipment, displays and other program materials for on-site and off-site events.
•Assists with the collection, analysis and reporting of program data, surveys and participant feedback to evaluate program effectiveness and support continuous improvement.
Other duties may be assigned as necessary.
•Capable of working well with the public and projecting a positive image
•Strong organizational skills to keep track of a multitude of tasks and assignments.
•Ability to develop and maintain relationships with arts partners and school districts
•Capable of working under deadlines and under pressure
•Event planning and supervisory skills preferred
•Self-motivated with the ability to work independently, take initiative with minimal supervision and demonstrate ownership for assigned responsibilities.
•Exercise sound judgment and take initiative in resolving issues independently when appropriate and elevate concerns to management with recommended solutions and next steps.
•This position requires frequent lifting, moving and transporting of equipment, furniture, supplies and other materials as part of daily job responsibilities.
•Ability to regularly stand, walk, bend, stoop, kneel, reach, and lift during event setup and breakdown.
•Ability to lift and carry up to 25 pounds and move musical instruments, equipment, boxes and program materials.
•Ability to work indoors and outdoors in varying weather conditions.
•Bachelor’s degree in Fine Arts, Arts Administration, Education or a related field with 1-3 years experience in arts programming, education and/or outreach or 3-5 years experience in arts programming, education and/or outreach will be considered in lieu of Bachelor’s degree
•Nonprofit experience preferred
•Working knowledge of the following programs: Microsoft Office, Adobe Creative Suite and HTML
•While the primary schedule is Monday through Friday during normal business hours, this position requires flexibility to work evenings, weekends and holidays as needed to support performances, community engagement programs and special events.
We're a 501c3 non-profit with a mission to make the arts accessible to all through funding, outreach and performances.
The arts are the live performances and invigorating creations that bind us together through a shared experience of beauty. We believe access to the Arts is fundamental to human thriving. That’s why our non-profit mission is to make sure that everyone has the chance to experience the arts for themselves - today, and far into the future. In addition to the internationally renowned shows we host on our stage each summer, we have recently turned up the volume on that mission in three key ways: First, we have worked to remove barriers to the arts in our community, starting with the performances right here on our Main Stage. At the beginning of 2024, we made all of our performing arts shows completely free to attend. Over 100,000 fans have joined us for free since. We are also continually diversifying our season of shows, making sure there are offerings that appeal to everyone – and that everyone feels like they belong when they arrive. Second, we have vastly expanded the scope of our arts outreach programming. In 2025 our team put on over 170 outreach events, each specifically tailored to introducing a new demographic to the arts. These events are moving the needle on inspiration in our community. And finally, we have made a dedicated investment in the future of the arts by awarding hundreds of grants to local arts educators, over $750,000 in the last year. These grants open the door for educators to attend crucial professional development opportunities, put instruments and key supplies in the hands of students and make sure that arts organizations in our community can continue to thrive. We have also strengthened our remarkable scholarship program, awarding more scholarships in higher amounts than ever before. Why do any of this? Because in a world full of arguments and polarization, the arts can unify. In a world where everything sounds like static, the arts can inspire through beauty. In a world where many feel lonely or isolated, the arts can provide belonging.
Offices: 2005 Lake Robbins Drive, The Woodlands, TX 77380, US
We're a 501c3 non-profit with a mission to make the arts accessible to all through funding, outreach and performances.
The arts are the live performances and invigorating creations that bind us together through a shared experience of beauty. We believe access to the Arts is fundamental to human thriving. That’s why our non-profit mission is to make sure that everyone has the chance to experience the arts for themselves - today, and far into the future. In addition to the internationally renowned shows we host on our stage each summer, we have recently turned up the volume on that mission in three key ways: First, we have worked to remove barriers to the arts in our community, starting with the performances right here on our Main Stage. At the beginning of 2024, we made all of our performing arts shows completely free to attend. Over 100,000 fans have joined us for free since. We are also continually diversifying our season of shows, making sure there are offerings that appeal to everyone – and that everyone feels like they belong when they arrive. Second, we have vastly expanded the scope of our arts outreach programming. In 2025 our team put on over 170 outreach events, each specifically tailored to introducing a new demographic to the arts. These events are moving the needle on inspiration in our community. And finally, we have made a dedicated investment in the future of the arts by awarding hundreds of grants to local arts educators, over $750,000 in the last year. These grants open the door for educators to attend crucial professional development opportunities, put instruments and key supplies in the hands of students and make sure that arts organizations in our community can continue to thrive. We have also strengthened our remarkable scholarship program, awarding more scholarships in higher amounts than ever before. Why do any of this? Because in a world full of arguments and polarization, the arts can unify. In a world where everything sounds like static, the arts can inspire through beauty. In a world where many feel lonely or isolated, the arts can provide belonging.
Offices: 2005 Lake Robbins Drive, The Woodlands, TX 77380, US
