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$29/hr–$36/hr
Full-time
Incentives, Comprehensive benefits
Posted 2d ago
Apply by Nov 30
~40 hrs/week
Responsibilities
The Coordinator supports the VP of Business Affairs Administration by managing payment processing, tracking invoices, and maintaining internal databases. Additionally, they provide comprehensive administrative support, including calendar management, meeting logistics, and departmental correspondence.
Requirements
Candidates must have 2-3 years of experience in the entertainment or agency industry and possess strong communication and organizational skills. Proficiency in Microsoft Office suite is required, with Airtable experience considered a plus.
Full job description
The Coordinator supports the VP of Business Affairs Admin in domestic television. In this role, the coordinator interfaces and coordinates with creative, business affairs, legal, payroll, accounts payable, finance, IT, talent agents, outside attorneys, and business managers.
Responsibilities
Coordinate and process payments associated with television projects in development.
Review, track, and process invoices and other payment documentation.
Enter and maintain payment information accurately across multiple internal platforms and databases.
Track internal payment approvals and follow up with the appropriate parties to ensure timely completion.
Communicate with talent agents, outside attorneys, business managers, vendors, and internal staff regarding payment requirements and status.
Identify missing or incomplete payment documentation and coordinate with the appropriate parties to resolve outstanding issues.
Provide organizational and administrative support to the Vice President of Business Affairs Administration.
Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.
Arrange conference rooms, technology support, supplies, materials, and room setup for meetings.
Draft, proofread, format, and distribute correspondence and other departmental communications.
Perform general administrative duties, including processing mail, copying, scanning, filing, and maintaining electronic records.
Update and maintain departmental databases, organizational charts, contact lists, and distribution lists.
Assist with special projects and other departmental priorities as assigned.
Requirements
2-3 years of entertainment or agency experience
Ability to absorb new information quickly
Excellent verbal (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills.
Proficient in Microsoft Word, Outlook, Excel, PowerPoint
Exceptional organizational and interpersonal skills
Strong Analytical Skills
High Attention to Detail
Ability to work in a High Volume Fast Paced Environment
Must be able to meet deadlines
Must have a no task is to small attitude
Bonus: Airtable experience is a plus
The anticipated base salary for this position is $29.23/hour to $36.54/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Please be aware these tools may be enabled as a default and can be difficult to disable once the interview has started, so we recommend you check your device and disable these tools prior to the start of your interview. If recording or the use of the tools occurs during the interview and cannot be promptly turned off or disabled, the interviewer may end the interview.
To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.
Related keywords
Business AffairsTelevisionPayment ProcessingInvoicingDatabase ManagementAdministrative SupportEntertainment IndustryAgency ExperienceMicrosoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointAirtableCommunicationAnalytical SkillsAttention to Detail
Sony Pictures Entertainment (SPE) is a subsidiary of Tokyo-based Sony Group Corporation. SPE's global operations encompass motion picture production and distribution; television production and distribution; digital content creation and distribution; worldwide channel investments; home entertainment acquisition and distribution, operation of studio facilities; development of new entertainment products, services and technologies; and distribution of filmed entertainment in more than 130 countries.
Offices: 10202 W Washington Blvd, Culver City, CA 90232, US · 601 Brickell Key Dr, Miami, Florida 33131, US · 25 Madison Ave, New York, New York 10010, US · Montes Urales 530, Lomas de Chapultepec, Federal District 11000, MX · 725 Granville St, Vancouver, British Columbia V7Y 1GS, CA
Media and EntertainmentTV ProductionContentFilm ProductionFilmFilm DistributionVideoIntellectual Property
Sony Pictures Entertainment (SPE) is a subsidiary of Tokyo-based Sony Group Corporation. SPE's global operations encompass motion picture production and distribution; television production and distribution; digital content creation and distribution; worldwide channel investments; home entertainment acquisition and distribution, operation of studio facilities; development of new entertainment products, services and technologies; and distribution of filmed entertainment in more than 130 countries.
Offices: 10202 W Washington Blvd, Culver City, CA 90232, US · 601 Brickell Key Dr, Miami, Florida 33131, US · 25 Madison Ave, New York, New York 10010, US · Montes Urales 530, Lomas de Chapultepec, Federal District 11000, MX · 725 Granville St, Vancouver, British Columbia V7Y 1GS, CA
Media and EntertainmentTV ProductionContentFilm ProductionFilmFilm DistributionVideoIntellectual Property