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SERVPRO Team Cowell

Accounts Payable Specialist

Menomonee Falls, Wisconsin, United States · On-site

$45k–$55k/yr

Mid level

Job description: Job Title: Accounts Payable Specialist Department: Accounting / Finance About Us: Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving multiple locati…

Skills: Accounts Payable, Job Costing, Vendor Compliance, Invoice Processing, Account Reconciliation

SERVPRO Team Cowell

Accounts Payable Specialist

Menomonee Falls, Wisconsin, United States · On-site

$45k–$55k/yr

Mid level

Job description: Job Title: Accounts Payable Specialist Department: Accounting / Finance About Us: Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving multiple locati…

Skills: Accounts Payable, Job Costing, Vendor Compliance, Expense Allocation, Invoice Processing

SERVPRO Team Cowell

Accounts Payable Specialist

Menomonee Falls, Wisconsin, United States · On-site

$45k–$55k/yr

Mid level

Job description: Job Title: Accounts Payable Specialist Department: Accounting / Finance About Us: Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving multiple locati…

Skills: Accounts Payable, Job Costing, Vendor Compliance, Expense Allocation, Invoice Processing

Accounts Payable Specialist

SERVPRO Team Cowell

Menomonee Falls, Wisconsin, United States • On-site

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Mid level

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  • $45k–$55k/yr
  • Full-time
  • 401(k) Matching, Dental Insurance, Health Insurance, Life Insurance, Paid Time Off, Vision Insurance
  • Posted 32d ago
  • ~40 hrs/week

Responsibilities

Manage daily accounts payable functions, including processing vendor invoices, reconciling corporate credit cards, and handling weekly payment runs. Ensure strict vendor compliance regarding W-9s and COIs while accurately allocating expenses to specific construction jobs.

Requirements

Requires at least 2 years of Accounts Payable experience, preferably within the construction or restoration industry. Must be proficient in accounting software and possess a strong understanding of job costing and subcontractor compliance.

Full job description

Job description:

Job Title: Accounts Payable Specialist

Department: Accounting / Finance

About Us:

Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving

multiple locations across the state of Wisconsin. We specialize in helping property owners recover from

unexpected disasters by providing rapid emergency mitigation and full-scale construction rebuild services.

We pride ourselves on quality workmanship, integrity, and exceptional customer service during stressful

times.

Position Summary:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing team. In this

role, you will be responsible for managing all daily accounts payable functions, ensuring accurate job

costing, and maintaining strict vendor compliance. Because our projects move quickly from emergency

mitigation to structural rebuilds, the ideal candidate must be highly organized, comfortable in a fast-paced

construction environment, and possess a strong understanding of allocating expenses to specific jobs.

Key Responsibilities

Accounts Payable & Expense Management:

● Process, verify, and route all vendor invoices and subcontractor pay applications for approval in a

timely manner.

● Accurately code and enter invoices into the accounting system (e.g., [QuickBooks / Sage / specific

software]).

● Manage and reconcile corporate credit card accounts, ensuring all receipts are collected, verified, and

correctly assigned to the proper general ledger accounts and projects.

● Prepare and process weekly check runs, ACH transfers, and electronic payments.

● Reconcile vendor statements, research discrepancies, and resolve billing issues professionally and

promptly.

● Serve as the primary point of contact for all vendor and subcontractor payment inquiries.

Vendor Compliance:

● Manage the onboarding of new vendors and subcontractors.

● Collect, track, and maintain up-to-date W-9 forms for all vendors.

● Strictly enforce Certificate of Insurance (COI) compliance. Ensure all subcontractors have active and

adequately limited Workers' Compensation and General Liability insurance on file before any

payments are released.

● Assist in year-end 1099 preparation and reporting.

Job Costing Support:

● Work closely with Project Managers and Estimators to ensure all material purchases, subcontractor

invoices, and credit card expenses are accurately coded to the correct job and cost code.

● Aid in the review of job profitability reports by ensuring no job-related expenses are left unassigned or

miscategorized.

● Assist the accounting team in month-end and year-end closing procedures by verifying that all AP

and job-costing data is entered and reconciled.

Qualifications & Requirements:

● Experience: 2+ years of Accounts Payable experience required.

● Industry Knowledge: Previous experience in construction, restoration, or mitigation is highly preferred.

● Job Costing Experience: Solid understanding of construction job costing and expense allocation.

● Compliance: Familiarity with managing subcontractor compliance, specifically W-9s, 1099s, and

COIs.

● Technical Skills: Proficiency in accounting software (e.g., [QuickBooks, Sage 100 Contractor,

Foundation, or similar]) and Microsoft Office/Excel.

● Soft Skills: High level of accuracy, strong attention to detail, excellent organizational skills, and the

ability to communicate effectively with field staff, management, and external vendors.

Compensation

● $45,000 to $55,000/yr base salary depending on experience

● PTO

● Health Insurance

● Dental Insurance

● Vision Insurance

● Simple-IRA with 3% match

Benefits:

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Work Location: In person

Related keywords

Accounts PayableJob CostingConstructionRestorationMitigationQuickBooksSage 100 ContractorFoundationW-91099Certificate Of InsuranceCOIGeneral LedgerACH TransfersVendor ManagementExpense Allocation

About SERVPRO Team Cowell

LinkedInVisit site

Restoring homes and businesses in Southern Wisconsin, making it 'Like it never even happened.'

Industry
Construction
Company size
51-200 employees
Headquarters
Menomonee Falls, WI
LinkedIn followers
868

SERVPRO Team Cowell is a locally owned and operated restoration company with offices in Southeastern Wisconsin and South Central Wisconsin. As part of the SERVPRO franchise system, a national leader in the cleanup and restoration industry, we have the resources and expertise to handle any size disaster. This partnership allows us to provide a unified and powerful solution for homes and businesses facing damage throughout Southern Wisconsin. We understand that a disaster, no matter how big or small, can be a major disruption. That's why we are committed to providing fast, professional, and compassionate service to help you get back on your feet. Our highly trained and certified professionals are on call 24/7 to respond to any emergency, and we work directly with your insurance company to make the process as seamless as possible. Our Services Water Damage Restoration: We handle all types of water damage, from broken pipes to extensive flooding, using advanced equipment to quickly and efficiently dry and restore your property. Fire Damage Restoration: We specialize in the complex work of cleaning up smoke, soot, and fire damage, and we can also rebuild and repair your property to its preloss condition. Mold Remediation: We safely identify and remove mold growth while addressing the underlying moisture issues to prevent future problems. Storm and Disaster Response: When severe weather strikes, our team is ready to respond with immediate cleanup and recovery services. Contact Us When disaster strikes, trust the professionals at SERVPRO Team Cowell. We are here to make it "Like it never even happened." Call us anytime at 888-929-1500 for immediate assistance.

Offices: N92 W15600 Megal Dr, Menomonee Falls, WI 53051, US · 275 Bruce St, Verona, Wisconsin 53593, US

fire restorationwater restorationmold remediationbiohazard cleanupconstructionfacility servicessmoke restorationodor remediationpackoutcontent cleaning
View all jobs at SERVPRO Team Cowell

About SERVPRO Team Cowell

LinkedInVisit site

Restoring homes and businesses in Southern Wisconsin, making it 'Like it never even happened.'

Industry
Construction
Company size
51-200 employees
Headquarters
Menomonee Falls, WI
LinkedIn followers
868

SERVPRO Team Cowell is a locally owned and operated restoration company with offices in Southeastern Wisconsin and South Central Wisconsin. As part of the SERVPRO franchise system, a national leader in the cleanup and restoration industry, we have the resources and expertise to handle any size disaster. This partnership allows us to provide a unified and powerful solution for homes and businesses facing damage throughout Southern Wisconsin. We understand that a disaster, no matter how big or small, can be a major disruption. That's why we are committed to providing fast, professional, and compassionate service to help you get back on your feet. Our highly trained and certified professionals are on call 24/7 to respond to any emergency, and we work directly with your insurance company to make the process as seamless as possible. Our Services Water Damage Restoration: We handle all types of water damage, from broken pipes to extensive flooding, using advanced equipment to quickly and efficiently dry and restore your property. Fire Damage Restoration: We specialize in the complex work of cleaning up smoke, soot, and fire damage, and we can also rebuild and repair your property to its preloss condition. Mold Remediation: We safely identify and remove mold growth while addressing the underlying moisture issues to prevent future problems. Storm and Disaster Response: When severe weather strikes, our team is ready to respond with immediate cleanup and recovery services. Contact Us When disaster strikes, trust the professionals at SERVPRO Team Cowell. We are here to make it "Like it never even happened." Call us anytime at 888-929-1500 for immediate assistance.

Offices: N92 W15600 Megal Dr, Menomonee Falls, WI 53051, US · 275 Bruce St, Verona, Wisconsin 53593, US

fire restorationwater restorationmold remediationbiohazard cleanupconstructionfacility servicessmoke restorationodor remediationpackoutcontent cleaning
View all jobs at SERVPRO Team Cowell

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