Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Full-time
high school, bachelor degree
Medical Insurance, Dental Insurance, Vision Insurance, Prescription Drug Coverage, Health Savings Account (HSA), Wellness Programs
Posted 42d ago
~40 hrs/week
Responsibilities
This role supports daily human resources functions, administrative operations, and general office management. Key duties include coordinating employee onboarding, managing executive calendars, and assisting with payroll and timekeeping documentation.
Requirements
Candidates should have a high school diploma or equivalent, with a college degree preferred and 0-2 years of administrative experience. Proficiency in Microsoft Office and the ability to handle confidential HR information professionally are required.
Full job description
Description
HR / Administrative Office Coordinator
Position Summary
The HR Assistant / Administrative Office Coordinator supports daily human resources functions, administrative operations, and office management activities. This role helps maintain organized HR processes, ensures efficient office operations, supports employees and leadership, and assists with compliance, communication, and administrative coordination across departments.
Human Resources Support
Assist with employee onboarding and offboarding processes
Prepare onboarding packets and orientation materials
Coordinate background checks, drug screenings, and MVR checks
Maintain employee personnel files and HR records
Assist with benefits enrollment and employee questions
Track PTO requests, attendance documentation, and employee records
Support recruiting efforts, interview scheduling, and candidate communication
Assist with maintaining HR compliance documentation and policy acknowledgments
Administrative Duties
Provide administrative support to leadership and department managers
Manage calendars, meetings, and conference room scheduling
Prepare reports, spreadsheets, and business correspondence
Coordinate travel arrangements and expense tracking
Organize company meetings, training sessions, and events
Maintain organized electronic and physical filing systems
Answer and direct incoming phone calls and emails
Provide professional customer service to employees and visitors
Office Management Responsibilities
Maintain daily office organization and functionality
Monitor and order office supplies and equipment
Coordinate office maintenance and vendor services
Track office inventory and company supplies
Assist with workstation setup for new employees
Coordinate mail distribution and shipping
Support office technology and equipment coordination
Payroll & Timekeeping Support
Assist with timecard and payroll documentation review
Track missing time entries and attendance corrections
Support payroll processing preparation
Assist employees with payroll-related forms and questions
Maintain confidentiality regarding compensation information
Paylocity Experience is a plus.
Performance Expectations
Maintain professionalism and confidentiality at all times
Demonstrate strong organizational and multitasking skills
Provide timely follow-up and communication
Maintain accurate records and documentation
Support a positive and team-oriented work environment
Meet deadlines and prioritize tasks effectively
Requirements
Preferred Skills & Qualifications
Strong administrative and organizational skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite and HR systems
Ability to handle confidential information professionally
Strong attention to detail and time management
Ability to work independently and collaboratively
High school diploma or equivalent required; college degree preferred
0–2 years of administrative, office, or customer service experience (HR or payroll exposure a plus)
Basic computer skills (Microsoft Word, Excel, Outlook or Google Workspace)
Strong organization, accuracy, and attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality with HR and payroll information
Reliable, punctual, and willing to learn
Work Environment & Schedule
Full-time, entry-level position
Standard office hours in person
What We Offer
At Rudick Construction Group, we invest in our employees by providing a comprehensive benefits package designed to support your health, financial future, and work-life balance.
Health & Wellness
Medical, Dental, and Vision Insurance through BCBS
Prescription Drug Coverage
Health Savings Account (HSA) with employer contributions
Wellness programs and health tracking tools
100% covered virtual wellness checkups through MDLive
Employee Assistance Program (EAP) for mental health and well-being
Financial Security
Company-paid Life Insurance ($50,000 coverage)
Voluntary Life and Personal Accident Insurance
401(k) Retirement Savings Plan with Safe Harbor Company Match
Employee store vouchers for
Rudick-branded gear
Time Away & Work-Life Balance
Paid Time Off (PTO)
Paid Sick Leave
11.5 Paid Holidays annually
Year-end Flex Week with remote work opportunities
Paid Parental Leave for eligible employees
Family & Future Support
Medical coverage options for you and your family
Adoption and foster placement bonding leave
Employer-supported retirement planning and savings opportunities
At Rudick, we believe our employees are our greatest asset, and we're committed to providing benefits that help you thrive both professionally and personally.
Rudick Construction Group is a full-service regional General Contractor with four decades of commercial, industrial and manufacturing experience operating in Louisiana + Texas markets. Whether the project is design-bid-build, design-build CMAR, or an active site requiring project completion, Rudick’s team of professionals will get any project across the finish line.
Offices: 4925 Greenville Ave, 840, Dallas, Texas 75206, US · 300 Galbert Rd, Lafayette, Louisiana 70506, US · 6805 N Capital of Texas Hwy, 220, Austin, Texas 78731, US · 4900 Woodway Dr, 1100, Houston, Texas 77056, US
Construction General ContractorDesign Build Industrial Manufacturing Building Innovation Sustainability and CMARConstructionCommercial
Rudick Construction Group is a full-service regional General Contractor with four decades of commercial, industrial and manufacturing experience operating in Louisiana + Texas markets. Whether the project is design-bid-build, design-build CMAR, or an active site requiring project completion, Rudick’s team of professionals will get any project across the finish line.
Offices: 4925 Greenville Ave, 840, Dallas, Texas 75206, US · 300 Galbert Rd, Lafayette, Louisiana 70506, US · 6805 N Capital of Texas Hwy, 220, Austin, Texas 78731, US · 4900 Woodway Dr, 1100, Houston, Texas 77056, US
Construction General ContractorDesign Build Industrial Manufacturing Building Innovation Sustainability and CMARConstructionCommercial
