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Other
33 Days Annual Leave, Salary Sacrifice Pension Scheme, Life Assurance, Cycle To Work Scheme, Hapi Rewards App Discounts, Annual Flu Vaccine
Posted 22h ago
Apply by Jun 28
~40 hrs/week
Responsibilities
The role involves managing the end-to-end recruitment administration process, including drafting contracts, onboarding new hires, and maintaining HR information systems. It also requires coordinating with payroll and business units to ensure a positive candidate experience and efficient data processing.
Requirements
Candidates need prior administration experience within an HR or fast-paced recruitment environment and proficiency in Microsoft Office 365. Strong organizational skills, attention to detail, and the ability to handle customer service inquiries professionally are essential.
Full job description
Overview
Process. Guidance. Expertise. We see more than just information and numbers.
Recruitment Administrator
Location: Stirling
Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as Recruitment Administrator you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future.
Your new role
What you'll do:
Administration:
Draft Contracts and ensure all information is processed correctly in line with Applicant Tracking System (iCIMS) - support for both Permanent and Temp roles
Maintain onboarding process for all new starts to ensure all contract information is returned and processed for payroll to provide a positive candidate experience
Liaise with business units and candidates to ensure any missing information from a new start is retrieved in line with payroll cut off dates
Issue new start information to the Payroll department on a monthly basis
Complete online registration for AXA health assessments for all new starts
Process departmental mail; including new start paperwork
Monitor team mailboxes
Upload employee information to People First (HR Information Management System)
Assist to update standard operating procedures and processes
Undertake recurring daily and weekly administrative tasks
Manage general enquiries for the resourcing team both via e-mail and telephone calls to the team
Liaising with the HR Projects Team to ensure effective communication between iCIMS and People First
Booking & co-ordination of meetings
Collating data for weekly or monthly reports
Relationship Management:
Collaborate with Resourcing team and wider HR colleagues to support with incoming calls and visitors to HR
Helpful and professional approach when dealing with employees and agencies
Ensure a friendly and efficient pre-boarding process for all candidates
Provide a positive candidate experience by engaging with candidates and new starts in assisting them with general queries
What you'll need:
Administration experience within a HR function or a fast paced recruitment environment
Strong proven background in providing exemplary customer service
Excellent organisational skills
Problem solving skills and exceptional attention to detail
An individual who embraces change
Ability to prioritise and adjust quickly to changing priorities
Resourceful, decisive, autonomous and accountable
Willing to use initiative
Process driven with a continuous improvement focus
Highly developed written and verbal communication skills
Ability to work well under pressure
Proficient IT skills: Microsoft Office Suite and Office 365 (Outlook, Word, Excel, Powerpoint)
Who we're looking for:
If you’re super-organised, a self-starter and enjoy no two days being the same, this may well be the role for you. You’ll work from our office in Stirling supporting our Recruitment Team within the HR Department. This is a hands-on administrative and customer support role – internal and external – so you’ll be a quick learner, adaptable and have great people skills.
What's in it for me
BEHAVIOURAL COMPETENCIES:
The Robertson Way reflects how our strong principles have helped us grow into the thriving, modern organisation we are today. It encompasses our defined organisational purpose, vision and five principles that act as our shared values. We have five guiding principles which are the touchstone for how each of us goes about our business every day.
The postholder will always be expected to demonstrate behaviours aligned to our principles. Working the Robertson Way sets out the types of behaviours that bring our principles to life and are key to our success as a business and as individuals.
We listen
Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.
We are professional
Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
We take responsibility
Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
We are determined to succeed
Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
We are one team
We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.
Benefits of working with Robertson:
In return, we offer a wide range of rewards and employee benefits such as:
33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
Salary Sacrifice Pension Scheme
Life Assurance
Cycle to Work Scheme
Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
Annual Flu Vaccine
Access to E-Learning
Health & Wellbeing Support
Life Management & Financial Support
Diversity & Inclusion:
When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.
Apply now
If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.
This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.
We’re one of the largest family-owned construction, infrastructure and support services businesses in the UK, and we apply the same principles to every aspect of our business today that we did over fifty years ago when Bill Robertson began with his joinery firm in Elgin.
Over the years our sustainable growth has enabled us to invest in our business, the future of people and communities, and to deliver on major projects, housing schemes and facilities management for customers nationally.
We have the ability to accept big challenges, and build positive, mutually beneficial partner relationships. At the same time we think locally, working with stakeholders and the supply chain to deliver services and infrastructure that will stand the test of time.
Today we employ over 3,200 talented people across a broad range of roles including construction, timber engineering, facilities management, capital projects, property development, regeneration, civil engineering, building services and housebuilding.
Ultimately, our approach is about making progress safely towards a sustainable future. It’s the Robertson Way.
#WeAreTeamRobertson
Offices: Robertson House, Castle Business Park, Stirling, FK9 4TZ, GB · 10 Perimeter Road, Pinefield Industrial Estate, Elgin, Moray IV30 6AE, GB · Level 4, West Tower, Baltic Place, South Shore Road, Gateshead, NE8 3AE, GB
We’re one of the largest family-owned construction, infrastructure and support services businesses in the UK, and we apply the same principles to every aspect of our business today that we did over fifty years ago when Bill Robertson began with his joinery firm in Elgin.
Over the years our sustainable growth has enabled us to invest in our business, the future of people and communities, and to deliver on major projects, housing schemes and facilities management for customers nationally.
We have the ability to accept big challenges, and build positive, mutually beneficial partner relationships. At the same time we think locally, working with stakeholders and the supply chain to deliver services and infrastructure that will stand the test of time.
Today we employ over 3,200 talented people across a broad range of roles including construction, timber engineering, facilities management, capital projects, property development, regeneration, civil engineering, building services and housebuilding.
Ultimately, our approach is about making progress safely towards a sustainable future. It’s the Robertson Way.
#WeAreTeamRobertson
Offices: Robertson House, Castle Business Park, Stirling, FK9 4TZ, GB · 10 Perimeter Road, Pinefield Industrial Estate, Elgin, Moray IV30 6AE, GB · Level 4, West Tower, Baltic Place, South Shore Road, Gateshead, NE8 3AE, GB