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Jobs at Populous (Now Hiring) — 9 open

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Administrative Assistant

Kansas City, Missouri, United States · On-site

Senior

Administrative Assistant Location: Kansas City, MO Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the thin…

Skills: Calendar Management, Expense Reporting, Correspondence Composition, Proofreading, Electronic File Management

Populous logoPopulous

Marketing Coordinator

London, England, United Kingdom · Hybrid

Entry level

About Populous For more than 40 years Populous has had a singular focus – to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people…

Skills: Copywriting, Visual Communications, Microsoft Office, Adobe InDesign, Content Management Systems

Populous logoPopulous

Project Information Manager

London, England, United Kingdom · Hybrid

Senior

About Populous For more than 40 years Populous has had a singular focus – to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people…

Skills: Project Information Management, Document Control, Stakeholder Management, Team Leadership, Critical Thinking

Populous logoPopulous

CRM & Marketing Specialist

City of Brisbane, Queensland, Australia · On-site

Mid level

Help Drive Growth, Connections and Opportunity At Populous, we design the places where people love to be together. As a global architecture and design practice, we create some of the world's most iconic sports, entertain…

Skills: CRM Administration, Microsoft Dynamics 365, Data Auditing, Marketing Coordination, Business Development Support

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Aviation Lead - South East Asia

Singapore, Singapore · On-site

Senior+

Lead the Future of Aviation Across Southeast Asia At Populous, we design the places where people love to be together. As a global design practice, we create world-class aviation, sports, entertainment, convention, and mi…

Skills: Business Development, Client Relationship Management, Aviation Planning, Terminal Design, Strategic Leadership

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Architectural Studio Lead

New Delhi, Delhi, India · On-site

Senior+

At Populous, we design the places where people love to be together. As a global design practice specialising in sports, entertainment, aviation, convention centres, and mixed-use destinations, we create experiences that …

Skills: Studio Leadership, Project Delivery, Client Relationship Management, Business Development, People Management

Populous logoPopulous

Project Planning Coordinator

Houston, Texas, United States · Hybrid

Mid level

Project Planning Coordinator Location: Houston, TX Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the thin…

Skills: Project Planning, Budget Monitoring, Financial Reporting, Deltek Vantagepoint, Power BI

Populous logoPopulous

Event Coordinator I

Quinte West, Ontario, Canada · Hybrid

$63k–$71k/yr

Mid level

Event Coordinator I Location: Denver, CO Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they lo…

Skills: Project Support, Schedule Management, Administrative Support, Vendor Research, Invoice Management

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Full Stack Developer – AI Team (Global Digital)

City of Brisbane, Queensland, Australia · Hybrid

Senior

Full Stack Developer – AI Team (Global Digital) About the Role We are seeking a talented Full Stack Developer to join our Brisbane-based AI Team. This role is ideal for a developer with a passion for innovation, a strong…

Skills: Full Stack Development, React, Python, TypeScript, HTML5

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Administrative Assistant

Populous

Kansas City, Missouri, United States • On-site

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Senior

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  • Full-time
  • bachelor degree
  • Professional On-Site Development/training Programs, Summer Hours, On-Site Gym, Paid Architect Licensure & Certifications Exams, Wedding Pay, Quarterly Kickbacks
  • Posted 1d ago
  • ~40 hrs/week

Responsibilities

Provide high-level administrative support to executives, architects, and design professionals, including calendar and travel management. Handle project documentation, expense reports, and act as a liaison between project teams and clients.

Requirements

Requires an accredited degree or equivalent experience with a preference for 5+ years of administrative experience, ideally within an architecture or engineering firm. Must be proficient in Microsoft Office and possess strong organizational and communication skills.

Full job description

Administrative Assistant
Location: Kansas City, MO
 
Who We Are:
 
We design places where people love to be together.
 
Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.
 
We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.
 
What We Offer:
 
Professional On-Site Development/training Programs + Summer Hours + On-Site Gym + Paid Architect Licensure & Certifications Exams + Wedding Pay + Quarterly Kickbacks + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.
 
Who We Are Looking For:
 
We are seeking an Administrative Assistant to provide support for Executives, Architects and other design professionals. The ability to multi-task and prioritize is essential in this position. Our ideal candidate for this job is organized, resourceful and detail oriented with previous experience with an architecture or engineering firm.
 
What Your Day Could Consist Of:
  • Scheduling meetings and maintaining calendars.
  • Preparing and submitting expense reports.
  • Preparing and composing correspondence, proposals, and reports.
  • Proofreading and editing documents and consultant agreements.
  • Setup and maintenance of electronic files, including project directory, consultants, CRM and client contact information.
  • Preparing and updating various project documents, requests for information, submittals, and meeting notes.
  • Managing project calendar including travel, meetings, deadlines, and team PTO.
  • Organizing and attending project meetings, communicating meeting agendas, taking minutes, and disseminating information and action items.
  • Tracking emails to anticipate and prepare for the needs of project teams.
  • Liaison between project management, project team, and clients.
  • Assisting with updating workplans for projects.
  • Supporting the administrative needs of the design staff on assigned projects including shipping packages, booking travel, and arranging meals for client meetings.
 
Requirements For Success:
  • Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
  • Positive and professional attitude, resourceful nature, and excellent problem-solving capability. 
  • Detail-oriented, organized, learns quickly and adapts to new responsibilities.
  • Ability to effectively manage sensitive and confidential information.
  • Ability to anticipate and proactively prepare for what is needed by team leads.
  • Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
  • Proven administrative, time management, and multi-tasking skills.
  • Proficiency in Microsoft Office programs required, particularly Word and Excel; prior experience in Newforma preferred.
 
Essential Qualifications:
  • An accredited degree in a related field or commensurate work experience.
  • 5+ years of Administrative Assistant experience preferred.
  • Proven work history in office environment supporting a team.
Additional Details:
  • Overtime may be necessary
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, flexible spending accounts, paid time off and continuing education benefits. Populous is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.
 
No. 1 Most Innovative Company in Architecture by Fast Company 
No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants  
No. 1 Architecture Firm in Cultural Facilities by BD+C 
No. 1 Architecture Firm in Convention Centers by BD+C 
No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C 
 
Find us here - https://populous.com/careers 
Instagram: @WeArePopulous 
Twitter: @Populous

Related keywords

ArchitectureEngineeringAdministrative SupportNewformaMicrosoft OfficeProject CoordinationCRMExpense ReportsCalendar ManagementProfessional ServicesDesign FirmDocument Control

About Populous

LinkedInVisit site

We design the places where people love to be together

Industry
Architecture and Planning
Company size
1,001-5,000 employees
Founded
1983
LinkedIn followers
121,723

We’re a global design firm with colleagues spanning four continents. Working with communities of all sizes and using a range of disciplines, we create experiences that amplify the joy felt in shared human moments.

ArchitectureDesignMaster PlanningBrand ActivationEvent Design & PlanningSustainabilityInterior DesignWayfindingLandscape ArchitectureDesign Build
View all jobs at Populous

About Populous

LinkedInVisit site

We design the places where people love to be together

Industry
Architecture and Planning
Company size
1,001-5,000 employees
Founded
1983
LinkedIn followers
121,723

We’re a global design firm with colleagues spanning four continents. Working with communities of all sizes and using a range of disciplines, we create experiences that amplify the joy felt in shared human moments.

ArchitectureDesignMaster PlanningBrand ActivationEvent Design & PlanningSustainabilityInterior DesignWayfindingLandscape ArchitectureDesign Build
View all jobs at Populous

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