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Midwest Services Group logoMidwest Services Group

Payroll Specialist

Vandalia, Illinois, United States · On-site

Mid level

Our people are at the heart of what we do - they make Midwest Services Group a leading provider of safe and quality contractor services in the Oil and Gas and Renewable Energy Industry. Since 2009, our capabilities have …

Skills: Payroll Processing, Multi-state Payroll, Union Reporting, Certified Payroll, Prevailing Wage Compliance

Midwest Services Group logo

Payroll Specialist

Midwest Services Group

Vandalia, Illinois, United States • On-site

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Mid level

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  • Full-time
  • Posted 10d ago
  • Apply by Oct 18
  • ~40 hrs/week

Responsibilities

The Payroll Specialist manages full-cycle weekly payroll for union and non-union field employees across multiple states. This includes auditing timecards, handling union reporting, and ensuring compliance with certified payroll and prevailing wage requirements.

Requirements

Candidates must have at least 2 years of payroll experience, specifically with multi-state payroll processing. Experience with construction payroll systems and union reporting is highly preferred.

Full job description

 
Our people are at the heart of what we do - they make Midwest Services Group a leading provider of safe and quality contractor services in the Oil and Gas and Renewable Energy Industry. 

Since 2009, our capabilities have continued to expand, leading to opportuities of growth in key roles to our Midwest Team. 


Payroll Specialist 

The Payroll Specialist will support the accurate and timely processing of weekly payroll for our field-based workforce. This role will be responsible for payroll processing, reporting, compliance support, and payroll-related employee services across multiple states. 

The Payroll Specialist will work closely with Payroll, HR, Operations, and Accounting to ensure employee setup, timecard review, union reporting, deductions, certified payroll, and job-specific payroll requirements are completed accurately and in accordance with applicable deadlines.

Duties and Responsibilities

- Support full-cycle weekly payroll processing for union and non-union field employees across multiple states
- Review, audit and process employee timecards in partnership with the Payroll Manager, including researching and correcting discrepancies
- Complete verification of employee requests
- Complete monthly union reporting while maintaining compliance with due states and remittance requirements
- Set up employee insurance deductions and other payroll-related deductions as needed
- Maintain and update union rates, classifications, deductions, and out-of-state payroll requirements
- Research payroll requirements for new state setups and project locations 
- Assist employees with payroll questions and corrections 
- Support certified payroll reporting and prevailing wage compliance
- Partner with HR, Payroll, Operations, and Accounting to ensure accurate employee setup, classifications, deductions, and cost tracking
- Support active construction operations and large field workforce

Required Qualifications 

- Minimum of 2 years payroll experience required
- Multi-state payroll experience required
- High attention to detail with strong organizational, problem-solving, and follow-through skills
- Ability to manage multiple deadlines across payroll cycles, union reporting, jurisdictional requirements, and audits
- Understanding of payroll deadlines, compliance obligations, and reporting requirements
- Strong communication skills, supporting field employees, leadership and internal departments

Preferred Qualifications 

- Construction payroll experience 
- Experience with union reporting, certified payroll, and prevailing wage reporting 
- Experience with construction payroll systems such as ADP, HeavyJob, or similar platforms

 
To perform this job successfully, an individual must be able to to perform each key responsibility satisfactory. The requirements listed above represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform te essential functions. 

We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. 

Related keywords

PayrollMulti-state PayrollUnion ReportingCertified PayrollPrevailing WageADPHeavyJobConstruction PayrollComplianceOil and GasRenewable EnergyTimecardsDeductionsAuditField Workforce

About Midwest Services Group

LinkedInVisit site

INTEGRITY AT WORK

Industry
Construction
Company size
51-200 employees
Founded
2009
Headquarters
Vandalia, Illinois
LinkedIn followers
961

Since 2009, Midwest Services Group has provided full-service contractor services to the Energy Industry. We dedicate ourselves to building and maintaining the highest levels of safety, quality, and reliability for our clients. The backbone of our business is our focus on providing effective, dependable results across our Right-of-Way, Pipeline and Facility Construction, Civil and Restoration, and Renewable Energy.

Offices: 544 IL-185, Vandalia, Illinois 62471, US

ConstructionCommercialCivil Engineering
View all jobs at Midwest Services Group

About Midwest Services Group

LinkedInVisit site

INTEGRITY AT WORK

Industry
Construction
Company size
51-200 employees
Founded
2009
Headquarters
Vandalia, Illinois
LinkedIn followers
961

Since 2009, Midwest Services Group has provided full-service contractor services to the Energy Industry. We dedicate ourselves to building and maintaining the highest levels of safety, quality, and reliability for our clients. The backbone of our business is our focus on providing effective, dependable results across our Right-of-Way, Pipeline and Facility Construction, Civil and Restoration, and Renewable Energy.

Offices: 544 IL-185, Vandalia, Illinois 62471, US

ConstructionCommercialCivil Engineering
View all jobs at Midwest Services Group

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