Los Angeles, California, United States · On-site
$70k–$75k/yr
Description Executive Assistant Levity Talent (the major management/producing arm of Levity Live) is seeking a dedicated, organized, motivated, detail-oriented, proactive, and resilient Executive Assistant to support Sen…
Skills: Calendar Management, Contract Administration, Travel Logistics, Expense Tracking, Microsoft Outlook
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The Executive Assistant provides operational support to the Senior Talent Manager by managing complex calendars, travel, and communications. They are also responsible for contract administration, financial tracking of settlements and commissions, and maintaining organized filing systems.
Candidates must have at least 3 years of experience as an assistant in entertainment or talent management. Proficiency in Microsoft Office and the ability to handle confidential information in a fast-paced environment are required.
Description
Levity Talent (the major management/producing arm of Levity Live) is seeking a dedicated, organized, motivated, detail-oriented, proactive, and resilient Executive Assistant to support Senior Talent Manager. This individual will serve as the operational backbone of the office, managing executive scheduling, contract administration, travel logistics, reporting, expense tracking, and day-to-day administrative operations.
Job Duties Include:
· Manage Executive complex calendar, appointments, meetings and scheduling requests.
· Serve as the primary gatekeeper for incoming communications, calls, and correspondence.
· Maintain daily schedules, meeting reminders, and calendar updates.
· Coordinate client meetings, studio appointments, pickups, and special events.
· Request, secure, tracks and update contracts and riders.
· Maintain organized contract files and documentation systems.
· Review and maintain internal scheduling grids and reporting trackers.
· Track settlements, finals, commissions, and payment-related expenses
· Coordinate executive and client travel arrangements along with itineraries.
· Conduct research projects and provide operational support for special initiatives.
· Maintain accurate records, database, and filing systems.
· Interact professionally with high-profile clients, agents, managers, promoters, and venue partners.
· Identify workflow issues and proactively escalate concerns when necessary.
· 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience.
· Exceptional organization, multitasking and time management skills.
· Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
· Strong written and verbal communication skills.
· Ability to manage confidential information with professionalism and discretion.
· High attention to detail and strong follow through
· Ability to thrive in a fast-paced, deadline-driven environment
· Passion for comedy, entertainment, and talent management preferred.
Preferred Experience:
· Talent Management, agency, production company, live entertainment, or comedy industry experience.
· Experience working with contracts, riders, settlements, and financial reporting
#FindTheLevity
With international reach and unparalleled expertise, Levity Live is a fully integrated entertainment company that serves audiences, artists and brands through its live exhibition, television production, artist management, branded entertainment, corporate training, and digital marketing platforms. Our Company is known for identifying, developing, financing and producing original comedy, lifestyle, food and documentary programming with over 300 hours of primetime programming produced annually across major distribution platforms. We represent emerging and established comedic artists in motion pictures, television, theater and live performance, and also own/operate a national network of premium entertainment venues under multiple consumer brands, including the Improv, Levity Live and Copper Blues. We believe in producing superior entertainment which surprises and delights audiences across the globe, whether they are experiencing our content within one of our live venues or from the comfort of their own homes. Based in Los Angeles, our Company was established in its current form in 2009, though elements of the combined company have been in operation since as early as 1963.
Offices: 6701 Center Drive West, Suite 300, Los Angeles, California 90045, US
#FindTheLevity
With international reach and unparalleled expertise, Levity Live is a fully integrated entertainment company that serves audiences, artists and brands through its live exhibition, television production, artist management, branded entertainment, corporate training, and digital marketing platforms. Our Company is known for identifying, developing, financing and producing original comedy, lifestyle, food and documentary programming with over 300 hours of primetime programming produced annually across major distribution platforms. We represent emerging and established comedic artists in motion pictures, television, theater and live performance, and also own/operate a national network of premium entertainment venues under multiple consumer brands, including the Improv, Levity Live and Copper Blues. We believe in producing superior entertainment which surprises and delights audiences across the globe, whether they are experiencing our content within one of our live venues or from the comfort of their own homes. Based in Los Angeles, our Company was established in its current form in 2009, though elements of the combined company have been in operation since as early as 1963.
Offices: 6701 Center Drive West, Suite 300, Los Angeles, California 90045, US
