• Administratively manage the Buchanan Library Fellowship program, and other library fellowships, through student recruitment and onboarding and overall program support.

• Prepare reports on departmental projects and programs as requested.

• Anticipate challenges, develop solutions, and adapt processes to evolving program needs.

Administrative & Event Support

• Support library outreach and programming through ongoing communications and engagement with campus and non-campus partners throughout the academic year.

• Collaborate with the library Events Coordinator in planning, coordination and execution of programs and initiatives, particularly in the Central & Divinity library spaces.

• Assist with event management for guest speakers, symposiums, and travel related to campus partner programming, including with the Bandy Center and the McGee Center for Narrative Analysis.

• Anticipate challenges, develop solutions, and adapt processes to evolving program needs.

Financial Operations

• Oversees administrative and financial support functions, including authorized credit card (OneCard) transactions, procurement requests, vendor payments, and travel coordination for visiting guests; working closely with the Libraries’ Administrative Officers to ensure efficient workflow processing and compliance with university policies and procedures.

• Serve as point person for triaging and managing supply orders across the libraries.

• Monitor institutional policy and technology changes, updating workflows and training to ensure compliance and efficiency.

• Additional duties as assigned.

Supervisory Relationships:

This position may have supervisory responsibilities for student employees. This position reports to the Associate University Librarian for Teaching & Learning.

Education and Certifications:

• Bachelor’s Degree is required.

• Additional degree and/or certification in project management is preferred.

Experience and Skills:

• 3-4 years experience in a relevant field is required.

• Evidence of strong organizational skills is highly preferred.

• Documented excellent written and verbal communication skills to effectively engage with diverse audiences is highly preferred.

• Evidence of strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is highly preferred.

• Demonstrated ability to manage multiple projects and deadlines is highly preferred.

• Experience working with budgets is preferred.

• Experience in event planning is preferred

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.