Clera home
·Dashboard

Jobs at HideAway Homes Dubai, UAE (Now Hiring) — 1 open

HideAway Homes Dubai, UAE logoHideAway Homes Dubai, UAE

Executive Assistant

Houston, Texas, United States · On-site

Senior

This position is responsible for providing administrative support and collaboration to the assigned C-Level Executives and typically acts as a liaison between the assigned Executives and other Senior Management, staff, c…

Skills: Calendar Management, Executive Support, Travel Coordination, Expense Reporting, Budget Management

HideAway Homes Dubai, UAE logo

Executive Assistant

HideAway Homes Dubai, UAE

Houston, Texas, United States • On-site

Apply
Senior

Tired of cold applications?

Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.

  • Full-time
  • high school
  • Posted 53d ago
  • ~40 hrs/week

Responsibilities

Provide high-level administrative support to C-Level Executives, acting as a primary liaison and gatekeeper. Responsibilities include managing complex calendars, coordinating travel, handling budgets, and mentoring other administrative staff.

Requirements

Requires a High School Diploma or GED, with 5 to 10 years of experience supporting executives, preferably within the construction industry. Candidates must possess advanced proficiency in Microsoft Office and strong organizational and communication skills.

Full job description

This position is responsible for providing administrative support and collaboration to the assigned C-Level Executives and typically acts as a liaison between the assigned Executives and other Senior Management, staff, clients, etc.   This position proactively anticipates and addresses Executive needs, and handles multiple priorities to meet deadlines.   

 

Experience

  • High School Diploma or GED required, some post-secondary education preferred, preferably in Business
  • 5 – 10 years supporting an Executive, preferably in the Construction industry

 

Qualifications

  • Exceptional communication and interpersonal skills
  • Demonstrated ability to be resourceful, work independently and exercise good judgment and decision making skills
  • Ability to act assertively and diplomatically on behalf of Executive and Company in a professional and poised demeanor
  • Advanced Office/Administrative Support and Equipment Operation Skills
  • Advanced Analytical, Project/Process Management, and Computer/Technical Skills
  • Advanced Powerpoint, Word, Excel, Outlook Skills

 

Primary Duties

  • Manage the calendar of the assigned Executives, scheduling and rescheduling items as necessary due to priority, need, urgency, and conflicts, including but not limited to quarterly executive meetings, senior management meetings, one on one meetings with Executive and direct reports, celebrations for service milestones, etc
  • Coordinate logistics of meetings and events of the assigned Executives, including bot not limited to organizing food orders and A.V. equipment set up
  • Keep assigned Executives apprised of upcoming meetings, commitments, and responsibilities at all times
  • Act as a gatekeeper for the assigned Executives, managing their time properly, including but not limited to preventing unnecessary drop ins, probing for the reasoning for meeting requests and resolving one’s self, re-assigning to a more appropriate party, or tabling issue until next regularly scheduled meeting if appropriate
  • Coordinate all travel arrangements for the assigned Executives, including but not limited to making reservations, gathering driving directions/maps/parking details, checking the weather to determine if flying or driving is more appropriate, printing boarding passes, changing or canceling reservations when necessary, etc
  • Prepare expense reports, reconcile credit card statements, process and submit medical claims to expedite reimbursements for assigned Executives
  • Manage the assigned Executive’s budgets, assisting in creating the annual budget by gathering the detail of how much was spent the previous year on certain line items to use to project cost for next year’s budget, ensuring all costs are coded properly when invoices or expense reports are submitted for approval, moving costs out of budget and into another budget when coding is processed incorrectly, confirming that time is charged as allocated, etc
  • Handle confidential and sensitive information appropriately at all times
  • Mentor and act as a resource for others within the Company in Administrative roles, facilitating their growth and promoting a supportive work environment
  • Back fill for other Executive Assistance during times of absence due to vacations or transitioning

 

Physical Requirements

Office environment.  

Related keywords

C-Level SupportConstruction IndustryAdministrative SupportCalendar ManagementTravel ArrangementsExpense ReportsBudgetingMicrosoft OfficeProject ManagementExecutive AssistantGatekeepingLogistics Coordination

About HideAway Homes Dubai, UAE

LinkedInVisit site

Elevating Dubai's Real Estate Experience: We Manage, Buy, and Sell Luxury

Industry
Hospitality
Company size
11-50 employees
Founded
2019
Headquarters
Business Bay, Dubai
LinkedIn followers
588

Prestigious real estate firm specializing in the management, acquisition, and sale of luxury properties in Dubai. We are committed to delivering unparalleled service and expertise in the emirate's high-end property market.

Offices: Burj Khalifa Street, Business Bay, Dubai, AE

property managementinterior designhospitalityrenovationsreal estateand luxury real estate
View all jobs at HideAway Homes Dubai, UAE

About HideAway Homes Dubai, UAE

LinkedInVisit site

Elevating Dubai's Real Estate Experience: We Manage, Buy, and Sell Luxury

Industry
Hospitality
Company size
11-50 employees
Founded
2019
Headquarters
Business Bay, Dubai
LinkedIn followers
588

Prestigious real estate firm specializing in the management, acquisition, and sale of luxury properties in Dubai. We are committed to delivering unparalleled service and expertise in the emirate's high-end property market.

Offices: Burj Khalifa Street, Business Bay, Dubai, AE

property managementinterior designhospitalityrenovationsreal estateand luxury real estate
View all jobs at HideAway Homes Dubai, UAE

Similar companies hiring

Marriott International Hotels, Inc. (12233)Accor (7195)Healthcare Services Group, Inc (3366)Hilton (3280)Whitbread (2185)Four Seasons (1479)Minor Hotels (1447)IHG Hotels & Resorts (1268)Marcus Corporation (1220)Landry's (1090)Caesars Entertainment (1043)Hilton Grand Vacations (991)
Clera home

Your AI-talent agent. Connecting talents with dream jobs.

Earn $5,000

Tools

  • Salary Calculator
  • Resume Review
  • Startup Map

Explore

  • Jobs
  • Discover Jobs
  • Companies
  • Case Studies
  • Referral

Platform

  • Pricing
  • Integrations
  • Partners
  • Acquihire

Clera

  • Manifesto
  • Engineering
  • We are hiring!
  • FAQs
  • Blog
  • Press

Tools

  • Salary Calculator
  • Resume Review
  • Startup Map

Explore

  • Jobs
  • Discover Jobs
  • Companies
  • Case Studies
  • Referral

Platform

  • Pricing
  • Integrations
  • Partners
  • Acquihire

Clera

  • Manifesto
  • Engineering
  • We are hiring!
  • FAQs
  • Blog
  • Press

© 2026 Clera Labs, Inc.

PrivacyTermsBug Bounty