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Jobs at HGA (Now Hiring) — 9 open

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Sr Administrative Coordinator

Minneapolis, Minnesota, United States · On-site

$29/hr–$37/hr

Senior

Overview: Sr Administrative Coordinator Location: Minneapolis, MN HGA, an award‑winning interdisciplinary design firm, is looking for a full‑time Sr Administrative Coordinator; Associate to join our Minneapolis office. I…

Skills: Calendar Management, Executive Support, Travel Coordination, Microsoft Office, Adobe InDesign

HGA logoHGA

Strategic Delivery Project Manager

San Francisco, California, United States · Hybrid

$132k–$178k/yr

Senior+

Overview: Strategic Delivery Project Manager - define HGA's digital project delivery strategies and practice embedded roadmap! Locations: Minneapolis, MN; Milwaukee, WI; Boston, MA; Washington, DC; San Francisco, or Sant…

Skills: Project Delivery Strategy, BIM Workflows, Design Technology, Resource Planning, Operational Management

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Project Coordinator

Washington, District of Columbia, United States · On-site

$80k–$92k/yr

Senior

Overview: Project Coordinator - HGA Community+Live, Workplace & Government Architecture Team! Location: Washington, DC HGA is seeking a Project Coordinator to join our Community + Live, Workplace & Government Architectur…

Skills: Revit, AutoCAD, SketchUp, Rhino, Adobe Creative Suite

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Design Coordinator

Washington, District of Columbia, United States · On-site

$36/hr–$38/hr

Mid level

Overview: Design Coordinator - HGA Community+Live, Workplace & Government Architecture Team! Location: Washington, DC Step into a role where you’ll experience the full arc of design and construction. As a Design Coordina…

Skills: Revit, AutoCAD, SketchUp, Rhino, Adobe Creative Suite

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Plumbing Designer

Washington, District of Columbia, United States · On-site

$45/hr–$52/hr

Mid level

Overview: Plumbing Designer - Boston, MA; Washington, DC; San Francisco, CA Join HGA—an award-winning architecture, engineering, interior design, and planning firm—where your technical skills and creative thinking can ma…

Skills: Plumbing Design, BIM, Revit, Domestic Water Systems, Sanitary Waste/Vent

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Sr Interior Design Lead / Department Leader

Sacramento, California, United States · On-site

$135k–$148k/yr

Senior+

Overview: Lead the Strategic,Creative, and Operational Vision at HGA's Sacramento Interior Design team! Location: Sacramento, CA HGA is seeking an inspiring Interior Design Department Leader to guide the strategic direct…

Skills: Interior Design Leadership, Project Management, Strategic Planning, Team Development, Client Relationship Management

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Marketing Manager - Engineering & E+I

Minneapolis, Minnesota, United States · Hybrid

$109k–$139k/yr

Senior+

Overview: Lead HGA’s national marketing strategy alongside some of the most brilliant and creative engineering minds in the industry! Locations: Minneapolis, MN; Milwaukee, WI; Washington, DC: Boston, MA: San Francisco, …

Skills: National Marketing Strategy, Brand Management, Team Leadership, Budget Management, Business Development

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Sr AutoCAD Designer

Minneapolis, Minnesota, United States · Hybrid

$89k–$118k/yr

Senior+

Overview: Senior Civil AutoCAD Designer - Minneapolis, MN or Milwaukee, WI We are seeking a Senior Civil AutoCAD Designer to lead the development of detailed civil engineering drawings, advanced Civil 3D models, and full…

Skills: AutoCAD Civil 3D, Civil Engineering Design, Grading Plans, Utility Coordination, Roadway Design

HGA logoHGA

IT Support Technician

Santa Monica, California, United States · Hybrid

$39/hr–$49/hr

Mid level

Overview: IT Support Technician - Santa Monica, CA HGA is seeking a professional IT Support Technician who is self-motivated, customer service driven and extremely organized for an excellent opportunity in our Santa Moni…

Skills: Desktop Support, Software Imaging, Hardware Installation, Network Topology, ITSM Ticketing

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Sr Administrative Coordinator

HGA

Minneapolis, Minnesota, United States • On-site

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Senior

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  • $29/hr–$37/hr
  • Other
  • bachelor degree
  • Annual Bonus, Success Sharing Bonus Program, 401(k) Guaranteed Contribution, Paid Parental Leave, Medical Insurance, Dental Insurance
  • Posted 3d ago
  • Apply by Jun 25
  • ~40 hrs/week

Responsibilities

Provide high-level administrative support to the Digital Practice Group, Human Resources, Landscape Architecture, and Sustainability teams. Responsibilities include managing calendars, coordinating travel and conferences, and assisting with budgets and expense tracking.

Requirements

Requires a minimum of 5 years of administrative experience, preferably in an architecture or engineering environment, with 3-5 years of executive support. A bachelor's degree in Business Administration or a related field is preferred.

Full job description

Overview:

Sr Administrative Coordinator

Location: Minneapolis, MN 

 

HGA, an award‑winning interdisciplinary design firm, is looking for a full‑time Sr Administrative Coordinator; Associate to join our Minneapolis office. In this role, you’ll support our Digital Practice Group (DPG), Human Resources, Landscape Architecture, and Sustainability teams. 

We’re seeking someone who genuinely enjoys helping others and takes pride in delivering exceptional service. The right candidate will be organized, detail‑driven, and skilled at balancing multiple priorities, all while staying one step ahead of team needs and bringing a positive, collaborative energy to the workplace.

 

Who we are:

 

At HGA, we believe that diverse perspectives spark creativity and innovation. Your curiosity, tenacity, and unique insights will make an impact every day—on your colleagues, on our clients, and on the communities who experience the spaces we design.

 

In this role you will:

 

  • Maintain daily communication with team leaders to determine assignments, priorities, and seek clarification, as necessary.
  • Partner with and provide direct support to the Digital Practice Group (DPG), Human Resources, Landscape Architecture, and Sustainability teams (calendar management, correspondence, staffing, department meetings, annual performance reviews logistics, etc.)
  • Manage coordination of conferences including:
    • Support travel arrangements
    • Order / compile client gratis items and gifts
    • Large-scale event registration and coordination
    • Calendar management
  • Perform a variety of administrative duties in support of a department, project team, or group leaders:
    • Support travel arrangements
    • Prepare presentations and reports
    • Prepare correspondence, agendas, meeting minutes, etc.
    • May maintain logs and databases
    • Assist with budgets and expense tracking; prepare and process expense reports
    • Schedule meetings, conference calls and appointments
  • Work closely with department leadership to stay informed of multiple deadlines where additional help may be needed. Understand the importance of team-playing and offer services to assist others.
  • Assist new hires in the departments so they become familiar with administrative procedures, standards and guidelines. Willingly advise them of other resources within the Firm and may facilitate introductions when appropriate.
  • Maintain ongoing communication with peers and work to maintain quality standards within departments through identification of problem processes, potential changes in work processes, and participation in department meetings.
  • Demonstrate ability to work under pressure while maintaining composure, effectively handling multiple tasks and frequent interruptions.
  • Recognize the importance of confidentiality when working with a variety of documents and conduct self in a professional manner.
  • Other duties or responsibilities as assigned.

 

You will need to have:

 

  • Bachelor’s degree in Business Administration or related field preferred.
  • Minimum of 5 years’ administrative experience, preferably in an Architecture or Engineering environment; 3-5 years of Executive administrative support preferred.
  • Proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Outlook; Adobe and InDesign preferred.
  • Strong calendar management / scheduling skills.
  • Excellent communications skills, both written and verbal.
  • Demonstrated ability to build relationships across an organization.
  • Analytical, problem-solving skills to identify and implement solutions to issues.
  • Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations.  

 

Salary Information:

 

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $29.38 - $37.45/hr depending on qualifications and experience.

 

Additional Information:

 

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together. This role requires to be onsite 5 days a week.  

 

Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.

 

Learn more about us here.

 

Application Requirements & InstructionsPlease submit resume for consideration.

 

Related keywords

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdobeInDesignArchitectureEngineeringAdministrative ServicesCalendar ManagementExpense ReportsEvent RegistrationStaffingPerformance ReviewsBudgetingProfessionalism

About HGA

LinkedInVisit site

Designing purposeful spaces for people and planet

Industry
Architecture and Planning
Company size
1,001-5,000 employees
Founded
1953
Headquarters
Minneapolis, MN
LinkedIn followers
50,166

HGA is a national interdisciplinary design firm committed to making a positive, lasting impact for our clients and communities through research-based, holistic solutions. We believe that great design requires a sense of curiosity—forming deep insight into our clients, their contexts, and the human condition. We are a collective of 1,000 architects, engineers, interior designers, planners, researchers, and strategists. Our practice spans multiple markets, including science and technology, corporate, cultural, education, local and federal government, and healthcare. HGA’s work has received numerous awards throughout our history—from our own industries, as well as those of our clients. Equally as meaningful to us is the shared impact we create with our clients through purposeful design that speaks to the human experience. #HGA #HGADesign

Offices: 420 North 5th Street, Minneapolis, MN 55401, US · 1200 R Street, Suite 100, Sacramento, CA 95811, US · 1301 Colorado Ave, Santa Monica, California 90404, US · 201 North Union St, #430, Alexandria, Virginia 22314, US · 333 East Erie St, Milwaukee, WI 53202, US

ArchitectureEngineeringPlanningInterior DesignLandscape ArchitectureLighting DesignSustainable DesignCommissioningResilienceDesign Research
View all jobs at HGA

About HGA

LinkedInVisit site

Designing purposeful spaces for people and planet

Industry
Architecture and Planning
Company size
1,001-5,000 employees
Founded
1953
Headquarters
Minneapolis, MN
LinkedIn followers
50,166

HGA is a national interdisciplinary design firm committed to making a positive, lasting impact for our clients and communities through research-based, holistic solutions. We believe that great design requires a sense of curiosity—forming deep insight into our clients, their contexts, and the human condition. We are a collective of 1,000 architects, engineers, interior designers, planners, researchers, and strategists. Our practice spans multiple markets, including science and technology, corporate, cultural, education, local and federal government, and healthcare. HGA’s work has received numerous awards throughout our history—from our own industries, as well as those of our clients. Equally as meaningful to us is the shared impact we create with our clients through purposeful design that speaks to the human experience. #HGA #HGADesign

Offices: 420 North 5th Street, Minneapolis, MN 55401, US · 1200 R Street, Suite 100, Sacramento, CA 95811, US · 1301 Colorado Ave, Santa Monica, California 90404, US · 201 North Union St, #430, Alexandria, Virginia 22314, US · 333 East Erie St, Milwaukee, WI 53202, US

ArchitectureEngineeringPlanningInterior DesignLandscape ArchitectureLighting DesignSustainable DesignCommissioningResilienceDesign Research
View all jobs at HGA

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