Job Description

Human Resources Administrator

Position Summary

The Human Resources Administrator is responsible for providing comprehensive administrative and operational support to the Human Resources Department while serving as a resource to employees and managers. This role requires a highly organized, detail-oriented professional with strong administrative skills, sound judgment, initiative, and the ability to work independently in a fast-paced manufacturing and project-driven environment.

The ideal candidate is someone who takes ownership of responsibilities, anticipates needs, solves problems proactively, and can be trusted to manage day-to-day HR functions with minimal supervision.

Essential Duties and Responsibilities

Human Resources Administration

• Assist with onboarding and new hire orientation activities.

• Maintain employee records and personnel files.

• Process employee status changes, promotions, transfers, and terminations.

• Support payroll and benefits administration activities.

• Assist with leave administration, workers' compensation, and unemployment claims.

• Maintain HR compliance documentation and reporting.

• Track employee training, certifications, and required documentation.

• Assist with policy communication and employee acknowledgments.

Employee Support

• Serve as a point of contact for employee questions regarding policies, benefits, and HR procedures.

• Assist managers with routine employee relations matters.

• Maintain confidentiality when handling sensitive employee information.

• Help facilitate employee engagement initiatives and company events.

Recruiting & Staffing Support

• Coordinate job postings and candidate communications.

• Schedule interviews and assist with recruitment activities.

• Conduct employment verifications and background screening coordination.

• Support hiring managers throughout the recruitment process.

Administrative & Operational Support

• Manage calendars, schedules, meetings, and HR projects.

• Prepare reports, spreadsheets, presentations, and correspondence.

• Maintain HR tracking systems and databases.

• Assist with special projects and department initiatives.

• Identify process improvements and administrative efficiencies.

• Take ownership of assigned projects and ensure timely completion.

Qualifications

Required

• Minimum of 3 years of experience in:

  • Human Resources

  • Office Administration

  • Operations Administration

  • Payroll Administration

  • Recruiting

  • Executive Administration

  • Or a related administrative role

• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.

• Excellent organizational and time management skills.

• Strong written and verbal communication abilities.

• Ability to maintain confidentiality.

• Ability to prioritize multiple tasks in a fast-paced environment.

Preferred

• Experience in manufacturing, construction, logistics, flooring, fabrication, or production environments.

• Experience with ADP or other HRIS systems.

• Experience supporting multi-location operations.

• Knowledge of employment laws and HR best practices.

Critical Success Factors

The successful candidate will demonstrate:

• Strong common sense and professional judgment.

• Ability to work independently with minimal supervision.

• Initiative and willingness to take ownership of responsibilities.

• Strong follow-through and accountability.

• Ability to identify problems and recommend solutions.

• Attention to detail and accuracy.

• Professionalism when interacting with employees and leadership.

• Adaptability in a fast-paced environment.

Performance Expectations

Success in this position will be measured by:

• Accuracy and timeliness of HR administration.

• Ability to independently manage assigned responsibilities.

• Responsiveness to employee and manager needs.

• Organization and maintenance of employee records.

• Initiative in identifying and solving problems.

• Contribution to departmental efficiency and effectiveness.

• Professionalism and reliability.

Work Environment

This position operates in both office and manufacturing environments and requires regular interaction with production employees, supervisors, managers, and executive leadership.

Occasional travel between company locations may be required.