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Full-time
Professional Development Programs, Professional Memberships, Industry Networks, Flexible Work Arrangements, Parental Leave, Employee Assistance Program
Posted 10d ago
Apply by Aug 26
~40 hrs/week
Responsibilities
Responsible for the accurate and compliant processing of Defence accounts payable invoices within a shared services environment. The role involves managing stakeholder relationships, resolving invoice escalations, and supporting offshore processing teams.
Requirements
Requires demonstrated experience in high-volume accounts payable within a complex organization and proficiency in enterprise finance systems like SAP or JD Edwards. Strong stakeholder management and problem-solving capabilities are essential.
Full job description
The Purchase to Pay Processing Officer is responsible for supporting the accurate, timely and compliant processing of Defence accounts payable invoices and follow-up within a shared services environment. The role supports the offshore invoice processing team with guidance and coaching for Downer invoice processing, invoice queries and exception handling. Working closely with internal stakeholders, business contacts and the outsourced service provider, the role is responsible for stakeholder management, clear communication and timely resolution of escalations relating to invoice processing.
Key Responsibilities
Process accounts payable transactions relating to Defence including invoices, queries, and escalations in accordance with established policies and procedures.
Review, reconcile and maintain accounts payable records pertaining to Defence, ensuring discrepancies and processing issues are investigated and resolved in a timely manner.
Maintain and support the resolution of Aged Invoices with in Kofax, assisting with actioning follow up to BU’s and resolving issues.
Partner with the outsourced accounts payable service provider to ensure service levels, performance expectations and operational requirements are consistently achieved.
Monitor service delivery issues, manage escalations and support the resolution of process exceptions and transaction-related queries.
Maintain and update standard operating procedures, process documentation and records to support governance, compliance and audit requirements.
Identify opportunities to improve processes, enhance efficiency and contribute to the continuous improvement of the purchase-to-pay function.
Build and maintain strong working relationships with Finance, Procurement, business stakeholders and external partners, providing clear communication and support on accounts payable processes.
What You Will Bring
Demonstrated experience in Accounts Payable within a large or complex organisation, including the processing of high-volume transactions.
Sound knowledge of accounts payable processes, financial controls and compliance requirements.
Experience using enterprise finance systems such as SAP, Oracle, JD Edwards or similar platforms, with JDE and Kofax experience considered advantageous.
Strong stakeholder management skills with the ability to build collaborative relationships across business teams and service providers.
Proven problem-solving capability, with experience investigating issues and coordinating effective resolutions.
Excellent organisational skills, attention to detail and the ability to manage competing priorities while meeting service expectations and deadlines.
Effective written and verbal communication skills, supported by intermediate Microsoft Excel and Word capabilities and a proactive, customer-focused approach.
Benefits Of Working with Downer
Work with an ASX listed company, working with market leaders.
Grow your career with us, we are passionate about giving our people opportunities to grow through personal and professional development and continuous learning:
Professional development programs
Access to professional memberships and industry networks
Be part of a team that cares, we foster a work environment built on support that is flexible around our employee’s wellbeing needs:
As a trusted name in infrastructure, transport, facilities management, and construction, Downer is committed to delivering projects that create a lasting, positive legacy. We’re committed to building a team that reflects the diverse communities we serve, and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.
As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.
Related keywords
Purchase to PayP2PAccounts PayableShared ServicesDefenceKofaxJD EdwardsSAPOracleFinancial ControlsGovernanceAuditSOPContinuous ImprovementStakeholder ManagementInvoice Processing
Enabling communities to thrive.
It’s what we’ve done for more than 150 years. Solving problems. Making the extraordinary run smoothly every day. We’re keeping the lights on and the water flowing. Running the hospitals that take care of us. Delivering the transport that takes us from A to B. Maintaining communication networks that keep people connected. Helping our Government and Defence customers keep them protected. Delivering train fleets. Building bridges, roads and streets. Now we’re building momentum too. Moving forward even faster.
Across Australia and New Zealand, we’re transforming the way we work. Unlocking our potential to lead by example. Using our passion and expertise to deliver complex projects and turn fresh ideas into solutions that make society a better place. Creating opportunities for our people, growth and value for our shareholders, and world-class solutions for our customers. Imagining. Innovating. Engineering. Enabling.
Offices: Triniti Business Campus, 39 Delhi Road, North Ryde, NSW 2113, AU · 130 Kerrs Rd, Wiri, Auckland, NZ · 130 Stirling St, Perth, WA 6000, AU · 567 Collins Street, Level 10, Melbourne, Victoria 3000, AU · 9 Modal Crescent, Canning Vale, WA 6155, AU
Enabling communities to thrive.
It’s what we’ve done for more than 150 years. Solving problems. Making the extraordinary run smoothly every day. We’re keeping the lights on and the water flowing. Running the hospitals that take care of us. Delivering the transport that takes us from A to B. Maintaining communication networks that keep people connected. Helping our Government and Defence customers keep them protected. Delivering train fleets. Building bridges, roads and streets. Now we’re building momentum too. Moving forward even faster.
Across Australia and New Zealand, we’re transforming the way we work. Unlocking our potential to lead by example. Using our passion and expertise to deliver complex projects and turn fresh ideas into solutions that make society a better place. Creating opportunities for our people, growth and value for our shareholders, and world-class solutions for our customers. Imagining. Innovating. Engineering. Enabling.
Offices: Triniti Business Campus, 39 Delhi Road, North Ryde, NSW 2113, AU · 130 Kerrs Rd, Wiri, Auckland, NZ · 130 Stirling St, Perth, WA 6000, AU · 567 Collins Street, Level 10, Melbourne, Victoria 3000, AU · 9 Modal Crescent, Canning Vale, WA 6155, AU