Administrative Assistant Corp Comm & FIR - Part time (20hrs/Week)
Dallas, Texas, United States · Remote Solely
Mid level
The individual in this position is responsible for supporting Corporate Communications and Farmer Industry and Relations with a wide range of administrative and executive support related tasks in a timely manner and with…
The Human Resources Manager serves as a strategic and operational partner to leaders and employees by overseeing key human resource functions including talent acquisition, employee relations, performance management, comp…
The Human Resources Manager serves as a strategic and operational partner to leaders and employees by overseeing key human resource functions including talent acquisition, employee relations, performance management, comp…
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Contract
Posted 16d ago
~20 hrs/week
Remote in Dallas, Texas, United States
Responsibilities
Provide high-level administrative and executive support to the Vice President and Directors of Corporate Communications and Farmer Industry and Relations. This includes managing calendars, coordinating travel, handling correspondence, and facilitating project implementation.
Requirements
The candidate must be able to translate requests into achievable goals and maintain meticulous attention to detail. Proficiency in office software and familiarity with corporate policies regarding record retention and travel is required.
Full job description
The individual in this position is responsible for supporting Corporate Communications and Farmer Industry and Relations with a wide range of administrative and executive support related tasks in a timely manner and with high performance standards. Able to translate and anticipate requests as requirements into achievable goals and manage the process through which these objectives are met.
Execution, Administration, And Coordination of Activities
Monitor calendar and schedule calls, meetings, and flow of communication
Plan and coordinate special projects for vice president as requested
Maintain accountability and accept responsibility for daily activities reporting to vice president on status of all activities, requests, and open items
Communication and Information Management
Compose, draft, proof, edit, and finalize correspondence including meeting invitations, follow up e-mail and other documents
Review incoming tasks and actions from the team to ensure prioritization and success of the vice president regarding deadlines
Create and maintain accurate paper and electronic filing ensuring documents are sent to headquarters and securely destroyed according to company’s document retention policy
Familiarity with company’s policies as outlined in the handbook and online, including but not limited to, travel, record retention and leave polices.
Maintain an updated job description and desk procedures manual for your position
Planning
Handle planning logistics for vice president and directors for trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with organization policy
Monitor vice president and directors’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of attendees involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various company off-site meetings as requested in an upbeat and professional manner
Facilitate the successful implementation of projects initiated by vice president and/or directors.
Detail Management/Coordination
Produces work that is thorough and meticulous; attend to all necessary details; deliver timely results in all areas including:
We are dairy experts, dairy advocates and dairy superfans, who celebrate the power of dairy foods to improve your life.
Industry
Marketing Services
Company size
51-200 employees
Founded
1995
Headquarters
Grand Prairie, TX
LinkedIn followers
5,573
Dairy MAX is a nonprofit dairy council representing more than 700 dairy farm families across Colorado, southwest Kansas, Louisiana, Montana, New Mexico, western Oklahoma, Texas and Wyoming, who work 365 days a year to feed millions of people.
Simply put, we’re a connected group of experts in dairy farming, education, health & wellness, and business – passionate about the great taste and proven health benefits of dairy, and dedicated to supporting its producers in any way we can.
We strive to build healthier communities by working with health professionals, schools and more through these areas:
• Health & Wellness – We work with registered dietitians and other health and wellness experts to connect with and educate health professionals on the natural goodness of dairy and the science behind its nutritional benefits.
• Consumers – We promote consumer confidence in dairy foods by sharing the best news out there both digitally and face to face – that dairy is a real, fresh and satisfying daily food choice.
• Education – We’re excited to work with the next generation of dairy lovers in schools. Through initiatives like Fuel Up to Play 60, our school marketing team teaches kids healthy habits and encourages them to choose dairy as adults.
• Industry Image & Relations – We give dairy farmers the tools to tell their stories through the Our Land, Our Cows, Our Passion℠ platform. From farm tours to community events, we are committed to helping farmers serve their communities.
• Business Development – We partner with companies and other organizations to promote dairy demand and consumption. As the official nutrition partner of the Dallas Cowboys, we also work with restaurants such as Domino’s® and McDonald’s® to increase the number of menu items containing real dairy.
Offices: 2214 Paddock Way, Suite 600, Grand Prairie, TX 75050, US
health and wellnessbusiness developmentschool nutritiondairy industryeducationmarketingand event planningCommunitiesFarmingAgriculture
We are dairy experts, dairy advocates and dairy superfans, who celebrate the power of dairy foods to improve your life.
Industry
Marketing Services
Company size
51-200 employees
Founded
1995
Headquarters
Grand Prairie, TX
LinkedIn followers
5,573
Dairy MAX is a nonprofit dairy council representing more than 700 dairy farm families across Colorado, southwest Kansas, Louisiana, Montana, New Mexico, western Oklahoma, Texas and Wyoming, who work 365 days a year to feed millions of people.
Simply put, we’re a connected group of experts in dairy farming, education, health & wellness, and business – passionate about the great taste and proven health benefits of dairy, and dedicated to supporting its producers in any way we can.
We strive to build healthier communities by working with health professionals, schools and more through these areas:
• Health & Wellness – We work with registered dietitians and other health and wellness experts to connect with and educate health professionals on the natural goodness of dairy and the science behind its nutritional benefits.
• Consumers – We promote consumer confidence in dairy foods by sharing the best news out there both digitally and face to face – that dairy is a real, fresh and satisfying daily food choice.
• Education – We’re excited to work with the next generation of dairy lovers in schools. Through initiatives like Fuel Up to Play 60, our school marketing team teaches kids healthy habits and encourages them to choose dairy as adults.
• Industry Image & Relations – We give dairy farmers the tools to tell their stories through the Our Land, Our Cows, Our Passion℠ platform. From farm tours to community events, we are committed to helping farmers serve their communities.
• Business Development – We partner with companies and other organizations to promote dairy demand and consumption. As the official nutrition partner of the Dallas Cowboys, we also work with restaurants such as Domino’s® and McDonald’s® to increase the number of menu items containing real dairy.
Offices: 2214 Paddock Way, Suite 600, Grand Prairie, TX 75050, US
health and wellnessbusiness developmentschool nutritiondairy industryeducationmarketingand event planningCommunitiesFarmingAgriculture