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Full-time
Posted 12d ago
~40 hrs/week
Responsibilities
The Administrative Assistant provides comprehensive support for regional property operations, including processing lease and ARC applications and managing work orders. They also serve as the primary point of contact for homeowners and vendors while maintaining association records and community communications.
Requirements
Candidates must be able to work full-time hours from Monday to Friday and reside within 30 minutes of the Jupiter, Florida area. Strong organizational and communication skills are required to handle daily administrative tasks and property management duties.
Full job description
The Administrative
Assistant administrative support for properties under regional supervision.
Responsibilities include processing lease and resale applications, ARC
applications, handling work orders, regional ordering and supporting the regional
management team with day-to-day operations.
General
Responsibilities:
Greet homeowners, guests, and vendors upon arrival
and provide assistance.
Answer incoming calls and respond to emails
promptly.
Direct inquiries to the appropriate staff member
or department.
Maintain a professional and welcoming atmosphere
at the front desk.
Review and process lease and resale applications,
ensuring all criteria are met.
Coordinate with Board Liaison or Committee for
approval
Maintain records of lease expirations and
renewals.
Complete Orientation and distribute orientation
materials
Receive and enter work orders into Vantaca.
Track progress and update residents on status when
applicable.
Coordinate with maintenance staff and vendors for
timely completion.
Process ARC (Architectural Review Committee)
applications promptly and accurately.
Coordinate with the ARC Committee to review and
approve submissions.
Communicate decisions to homeowners and ensure
compliance with approved plans.
Maintain records of all ARC applications and
approvals.
Provide property coverage for Managers and Admins
Continue the day-to-day operations of onsite property
Notate any items that will need regular staff attention
Prepare and distribute community notices,
newsletters, and announcements.
Complete certified mailing request
Assist with regional mailing request
Complete property ordering request and complete
credit card reconciliation
Maintain accurate records and filing systems for
association documents.
Assist with special projects and emergency
communications as needed.
Provide support for compliance documentation and
ARC submissions when required.
Complete tasks assigned by Regional Leadership
Full-Time Mon-Fri 9am-5pm
Pay Rate: Up to $25 DOE
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE JUPITER AREA.
In 1953 William B. Campbell Sr. established Campbell Property Management; today his family continues to own and operate the oldest and most reliable property management company serving South Florida. CPM efficiently manages over 100,000 units in condominium and homeowner's associations from Pembroke Pines to Port St. Lucie.
Our objectives are simple: to enable an association's Board of Directors to achieve whatever their objectives may be. It is our role to work in conjuction with the board in representing the best interests of all owners of residential units.
Campbell Property Management maintains four fully staffed offices (as well as many on-site offices) and comprises of over 400 full-time employees. We can provide administrative, financial, maintenance, and janitorial services. Our sister company Complete Property Maintenance extends our capabilities to include landscape maintenance.
Each and every year we oversee many major projects for our clients, including painting, roofing, landscaping, and concrete restoration. Decades of experience have built us a strong, reliable vendor network - due to the volume of business Campbell offers, they are very responsive to the needs of our customers.
Our average customer has been with us for over 10 years!
Offices: 1215 East Hillsboro Boulevard, Deerfield Beach, Florida 33441, US · 3500 Gateway Drive, Suite 202, Pompano Beach, Florida 33069, US · 3918 Via Poinciana Drive, Suite 9, Lake Worth, Florida 33467, US · 4373 Rock Island Road, Lauderhill, Florida 33319, US
Property ManagementAccounting ServicesLandscaping and Lawn MaintenanceProperty Maintenanceand Janitorial and CleaningReal Estate
In 1953 William B. Campbell Sr. established Campbell Property Management; today his family continues to own and operate the oldest and most reliable property management company serving South Florida. CPM efficiently manages over 100,000 units in condominium and homeowner's associations from Pembroke Pines to Port St. Lucie.
Our objectives are simple: to enable an association's Board of Directors to achieve whatever their objectives may be. It is our role to work in conjuction with the board in representing the best interests of all owners of residential units.
Campbell Property Management maintains four fully staffed offices (as well as many on-site offices) and comprises of over 400 full-time employees. We can provide administrative, financial, maintenance, and janitorial services. Our sister company Complete Property Maintenance extends our capabilities to include landscape maintenance.
Each and every year we oversee many major projects for our clients, including painting, roofing, landscaping, and concrete restoration. Decades of experience have built us a strong, reliable vendor network - due to the volume of business Campbell offers, they are very responsive to the needs of our customers.
Our average customer has been with us for over 10 years!
Offices: 1215 East Hillsboro Boulevard, Deerfield Beach, Florida 33441, US · 3500 Gateway Drive, Suite 202, Pompano Beach, Florida 33069, US · 3918 Via Poinciana Drive, Suite 9, Lake Worth, Florida 33467, US · 4373 Rock Island Road, Lauderhill, Florida 33319, US
Property ManagementAccounting ServicesLandscaping and Lawn MaintenanceProperty Maintenanceand Janitorial and CleaningReal Estate