Job Description

About the job

The Role

This position will report to: Cellar Manager

Travel Requirements: Based on Business needs 7-10%

FLSA Status: Non-Exempt

Shift:1

Employment Category: Full-Time Regular

Pay Range: $20HR to $21/HR

Onsite Position

JOB STATEMENT: The General Clerk – Cellar Support provides administrative and clerical support to the Cellar and Winemaking teams, with a primary focus on Purchase Order (PO) entry and maintenance in Vintrace. This role ensures accurate data entry, timely processing of cellar-related purchases, and effective coordination between cellar operations, purchasing, and accounting. The position is essential to supporting smooth cellar operations, inventory accuracy, and financial controls.

Essential Duties: 

Vintrace & Purchase Order Support

• Create, enter, and maintain Purchase Orders (POs) in Vintrace for cellar supplies, materials, chemicals, packaging, and services
• Verify PO details for accuracy, including vendor information, quantities, pricing, and delivery dates
• Track PO status and follow up with vendors and internal teams as needed
• Assist with reconciliation of invoices against POs and receiving records

Cellar Administrative Support

• Support Cellar staff with clerical and documentation needs
• Maintain accurate records for cellar purchases, inventory, and deliveries
• File, scan, and organize cellar-related documentation (POs, invoices, receiving records)
• Assist with data entry related to inventory movements or cellar activities when required

Coordination & Communication

• Communicate with vendors, cellar personnel, and accounting to resolve discrepancies
• Serve as a liaison between Cellar Operations and administrative departments
• Provide timely updates to supervisors regarding PO issues, shortages, or delays

Compliance & Accuracy

• Ensure all entries comply with company policies and internal controls
• Maintain confidentiality of pricing and vendor information
• Follow safety and operational guidelines when working in or around cellar areas

JOB REQUIREMENTS

Knowledge of:

• Cellar Standard Operating Procedures
• Company Safety Procedure

Skills in:

• Reading and writing
• Working with limited amount of supervision
• Wine Industry or similar experience 

Preferred Qualifications

Experience working in a winery, cellar, or agricultural production environment

• Prior experience using Vintrace or similar production/ERP systems
• Familiarity with Purchase Order processes and inventory management
• Basic understanding of accounting or invoice reconciliation

Required Qualifications

Strong organizational and time-management skills

• Clear verbal and written communication
• Ability to work independently and as part of a team
• Problem-solving and follow-through
• Comfortable working in a fast-paced, seasonal environment
• Previous clerical, administrative, or data-entry experience
• Strong attention to detail and accuracy
• Proficiency with computers and data entry systems
• Ability to manage multiple tasks and meet deadlines
• Knowledge of Microsoft Office Suite, ERP, Order Programs 
• Must be a person, professional and approachable.
• Willingness and ability to follow company and department policies and rules
• Computer – Microsoft Office suite, Oracle HCM Cloud, Kronos, ERP

PHYSICAL REQUIREMENTS:

· Ability to sit or stand for extended periods 

· Occasional walking through cellar and production areas 

· Ability to lift to [25–40 lbs., if applicable] 

· Willingness to work flexible hours during harvest or peak production periods

WORK ENVIRONMENT: 

• Limited noise level
• Indoor climate

PERSONAL PROTECTIVE EQUIPMENT REQUIRED: 

• Side shield safety glasses, safety vest, head/ear protection, and proper footwear when in production facility 

EEO STATEMENT: 

Bronco Wine Company is dedicated to fostering a diverse and inclusive workplace and takes pride in being an equal opportunity employer. All qualified candidates will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic safeguarded by law.

We are committed to cultivating an environment where every individual feels valued, respected, and empowered to reach their full potential.

Reasonable Accommodations:

We will provide reasonable accommodation to assist individuals with disabilities with essential job functions. If you wish to apply for a position at Bronco Wine Company and require special assistance during the application process, or if you believe you do not meet the necessary qualifications for a posted position due to a protected disability and would like to discuss potential accommodations, please reach out to our Human Resources at [email protected] for further assistance or guidance.