Jobs at Bootz & Duke Sign Company (Now Hiring) — 1 open

Executive Assistant

Phoenix, Arizona, United States · On-site

$28/hr–$33/hr

Mid level

Benefits: Paid time off Health insurance Opportunity for advancement 401(k) matching Bonus based on performance Competitive salary About the Role: We are seeking an exceptional Operations & Executive Assistant to serve a…

Skills: Executive support, Operations coordination, Project management, Communication, Organizational skills

Executive Assistant

Bootz & Duke Sign Company

Phoenix, Arizona, United States • On-site

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Mid level

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$28/hr–$33/hr
Full-time
Paid time off, Health insurance, Opportunity for advancement, 401(k) matching, Performance bonus
Posted 6d ago
~40 hrs/week

Responsibilities

The Executive Assistant will manage the owner's schedule, communications, and daily business operations while coordinating projects across various internal and external stakeholders. They are responsible for monitoring project timelines, resolving operational issues, and implementing systems to improve organizational efficiency.

Requirements

Candidates must have 3–5 years of experience in an executive or operations support role, preferably within the construction or manufacturing industries. Strong proficiency in Microsoft Office and the ability to manage multiple priorities with independent judgment are essential.

Full job description

Benefits:

Paid time off
Health insurance
Opportunity for advancement
401(k) matching
Bonus based on performance
Competitive salary

About the Role:

We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand to the owner of a growing commercial sign company. This is a high-impact role for someone who is proactive, highly organized, and genuinely enjoys solving problems before they become issues.

This position extends well beyond traditional administrative support. The ideal candidate is a self-starter who thrives in a fast-paced construction environment, can comfortably juggle multiple priorities, and takes ownership of ensuring projects, people, and communications stay on track.

You'll work directly with the company owner, customers, architects, general contractors, subcontractors, vendors, and internal team members to coordinate projects, manage schedules, resolve issues, and keep the business operating efficiently. Every day brings new challenges, making this an excellent opportunity for someone who enjoys variety, responsibility, and making a measurable impact.

Responsibilities:

Serve as the primary Executive Assistant to the company owner, helping manage priorities, schedules, communications, and daily business operations
Coordinate with architects, general contractors, subcontractors, vendors, and customers to ensure projects remain on schedule and communication flows effectively.
Monitor project timelines, proactively identify potential delays, and work with the appropriate parties to keep projects moving forward.
Manage customer relationships by providing timely communication, answering questions, and ensuring an exceptional customer experience throughout each project.
Coordinate with internal departments—including sales, project management, production, permitting, and installation—to ensure tasks are completed accurately and on time.
Assist with a wide variety of special projects, research assignments, and operational initiatives as business needs evolve.
Prepare reports, meeting agendas, presentations, and business correspondence.
Organize and maintain project documentation, contracts, schedules, and customer records.
Identify opportunities to improve workflows, eliminate inefficiencies, and implement better organizational systems.
Anticipate the owner's needs and independently resolve issues whenever possible before they require attention.

Requirements:

Minimum of 3–5 years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar leadership support role.
Previous experience in the construction, commercial construction, architectural, manufacturing, or project-based industries is strongly preferred.
Outstanding organizational skills with exceptional attention to detail.
Proven ability to manage multiple projects and changing priorities while meeting deadlines.
Strong interpersonal skills with the confidence to communicate professionally with customers, architects, contractors, vendors, and executive leadership.
Excellent written and verbal communication skills.
Highly proficient with Microsoft Office (Outlook, Excel, Word) and comfortable learning new software platforms.
Ability to maintain confidentiality and exercise sound judgment.
Demonstrated ability to think independently, solve problems, and make decisions without constant direction.

The Person We're Looking For

The right candidate is someone who naturally takes ownership. You don't wait for instructions—you anticipate what needs to happen next and make it happen. You enjoy organizing chaos, solving problems, and helping others succeed.

You are equally comfortable speaking with a customer, coordinating with a general contractor, following up with subcontractors, or helping the owner prioritize the day's most important tasks. You understand that details matter, communication is critical, and every interaction reflects on the company.

You are dependable, resourceful, and motivated by seeing projects completed successfully. You enjoy working in a collaborative environment where your contributions directly influence the success of the business.

Why Join Our Team?

We are a growing company that values initiative, accountability, and continuous improvement. This position offers the opportunity to become a trusted partner to the owner and play a key role in the success and growth of the organization. If you're looking for a career—not just a job—and want to be part of a team where your ideas and efforts make a real difference, we'd love to hear from you.

Related keywords

Executive AssistantOperations CoordinatorProject CoordinatorCommercial constructionManufacturingArchitecturalMicrosoft OfficeOutlookExcelWordProject managementWorkflow optimizationCustomer experienceSchedulingReportingBusiness correspondence

About Bootz & Duke Sign Company

LinkedIn Visit site

Bootz & Duke Sign Co, make your vision a reality!

Industry: Construction
Company size: 11-50 employees
Founded: 1964
Headquarters: Phoenix, Arizona
LinkedIn followers: 210

Bootz & Duke Sign Co. is a third generation full-service sign company serving Arizona and National accounts for over 56 years. We have an 18,000 sf complete fabrication facility and run a full fleet of crane trucks and service vehicles. We pride ourselves on top quality electric sign fabrication and customer service. Please contact us for any of your custom signage needs. If you are in the job market and have prior sign experience, please contact us if you have interest in joining our elite team of sign professionals.

Offices: 2831 W Weldon Ave, Phoenix, Arizona 85017, US

Electric SignsCustom Freestanding Pylon SignsPan Channel LettersReverse Pan Channel LettersLED IlluminationShopping Center SignsComprehensive Sign PackagesMonument SignsElectronic Message DisplaysChurch Signs

View all jobs at Bootz & Duke Sign Company

About Bootz & Duke Sign Company

LinkedIn Visit site

Bootz & Duke Sign Co, make your vision a reality!

Industry: Construction
Company size: 11-50 employees
Founded: 1964
Headquarters: Phoenix, Arizona
LinkedIn followers: 210

Offices: 2831 W Weldon Ave, Phoenix, Arizona 85017, US

View all jobs at Bootz & Duke Sign Company

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Jobs at Bootz & Duke Sign Company (Now Hiring) — 1 open

Executive Assistant

Executive Assistant

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About Bootz & Duke Sign Company

About Bootz & Duke Sign Company

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