San Ramon, California, United States · Hybrid
$25/hr–$32/hr
Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-growing HOA management companies in Northern California is looking for a full-time Payroll Administrator to join our team in San Ramon, Ca! Co…
Skills: Payroll Administration, ADP Vantage HCM, California Wage And Hour Laws, Payroll Auditing, Timekeeping Management
Foothill Ranch, California, United States · On-site
$150k–$165k/yr
Associa is currently looking for a Branch Vice President to join our team in Foothill Ranch, CA. The Vice President is responsible for development and implementation of the strategic vision and planning of a branch. The …
Skills: Strategic Planning, Branch Management, Fiscal Management, Business Development, Leadership
Des Peres, Missouri, United States · On-site
The Business Process Analyst is responsible for managing contractor licensing, permitting, insurance coordination, and project documentation across multiple jurisdictions nationwide. This role serves as a key cross-funct…
Skills: Contractor Licensing, Permit Management, Insurance Coordination, Compliance Maintenance, Project Documentation
Menlo Park, California, United States · On-site
$23/hr–$26/hr
Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-growing HOA management companies in Northern California is looking for a full-time Community Association Manager to join our team in Menlo Par…
Skills: Facilities Management, Property Maintenance, Vendor Coordination, Janitorial Services, Grounds Maintenance
Albuquerque, New Mexico, United States · On-site
Compliance Inspector-Canyon Gate The Compliance Inspector plays an active role in achieving long-term customer satisfaction in the context of Community Association relationships. Specific responsibilities will vary with …
Skills: Property Inspection, Conflict Resolution, Professional Communication, Customer Service, Time Management
Reno, Nevada, United States · On-site
Associa Sierra North is currently looking for an Administrative Assistant to support our Reno, Nevada branch operations. The Administrative Assistant will be responsible for assisting with office activities and administr…
Skills: Microsoft Office, Customer Service, Business Correspondence, Stakeholder Management, Time Management
Walnut Creek, California, United States · On-site
$80k–$85k/yr
Bay Area Property Services/Associa is currently looking for a Community Association Manager (CAM) to join our team in Walnut Creek, CA. As a Community Association Manager, you will work closely with our clients and vendo…
Skills: Customer Service, Project Management, Conflict Resolution, Microsoft Office, Financial Reporting
Dublin, Ohio, United States · On-site
Position Summary The Field Operations Coordinator is responsible for coordinating the daily workflow and administrative functions of the service department. This role supports field technicians, vendors, community manage…
Skills: Organizational Skills, Time-management, Verbal Communication, Written Communication, Multitasking
Walnut Creek, California, United States · On-site
$109k–$117k/yr
The Vice President is responsible for modeling and advancing the organization’s four core pillars—Employee Morale, Client Retention, Client Growth, and Profitability—to ensure the consistent delivery of Five Star Service…
Skills: Strategic Planning, Operational Efficiency, Business Development, Fiscal Operations, Team Leadership
Reno, Nevada, United States · On-site
Associa Sierra North is currently looking for an Assistant Community Manager to support our Reno, Nevada branch operations. The Assistant Community Manager opportunity is a training position for future growth to become a…
Skills: Microsoft Office, Customer Service, Conflict Resolution, Administrative Support, Property Management
Miami, Florida, United States · On-site
The Maintenance Technician is responsible for cleaning, maintaining, and repairing building fixtures including lights, locks, windows, doors, window and door screens, flooring material, gutters, and drains. The maintenan…
Skills: Carpentry, Painting, Plumbing, Electrical Repairs, HVAC Maintenance
Rancho Mirage, California, United States · On-site
Security officers are responsible for maintaining the overall security of a property. Security officers use many different tactics to prevent theft, vandalism, and damage to properties. They may patrol the property in a …
Skills: Conflict Resolution, Customer Service, Time Management, Prioritization, Detail Oriented
Myrtle Beach, South Carolina, United States · On-site
CAMS is part of the Associa family. CAMS (Community Association Management Services), one of the fastest-growing HOA management companies in the southeastern US, was founded on the simple idea that people come first, and…
Skills: Business Retention, Customer Service, Operational Leadership, Mentorship, Business Development
Virginia Beach, Virginia, United States · On-site
$55k–$75k/yr
Community Group Inc., an Associa company, is hiring a Community Association Manager to oversee a portfolio of assigned HOA and condominium communities in the Virginia Beach and Chesapeake areas. This is an onsite role ba…
Skills: Community Management, Budget Management, Vendor Management, Customer Service, Project Management
Schaumburg, Illinois, United States · On-site
ssential Duties and Responsibilities Perform routine preventive maintenance to ensure that building systems operate efficiently and that the physical condition of buildings do not deteriorate. Perform maintenance tasks s…
Skills: Preventive Maintenance, Carpentry, Painting, Plumbing, Electrical Repairs
Miami, Florida, United States · On-site
The Front Desk Ivernigth Agent should be impeccably mannered & discreet. Greet visitors to property, verify and supply guided access to units, be the gatekeeper of the residences. The Front Desk Overnigt staff will have …
Skills: Customer Service, Security Monitoring, Package Handling, Crisis Management, Communication
San Ramon, California, United States · Hybrid
$85k–$90k/yr
Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-growing HOA management companies in Northern California is looking for a full-time Accounting Manager to join our team in San Ramon! This posi…
Skills: Accounts Payable, Accounts Receivable, Invoice Management, Vendor Management, Team Leadership
Myrtle Beach, South Carolina, United States · On-site
Waccamaw Management is hiring a Part Time Maintenance Custodian to support its high-end condominium community in Myrtle Beach, SC. 20 hours a week 4/5 days a week to include Monday, Thursday, Saturday 8am -12pm or 9am - …
Skills: Custodial Services, General Maintenance, Landscaping, Power Washing, Basic Electrical
Brentwood, California, United States · On-site
$21/hr–$24/hr
Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-growing HOA management companies in Northern California is looking for a full-time Customer Service Representative to join our team in Brentwo…
Skills: Customer Service, Verbal Communication, Written Communication, Microsoft Office 365, Microsoft Teams
Alpharetta, Georgia, United States · On-site
Homeside Properties is seeking a Portfolio Community Manager to oversee multiple communities, ensuring operational excellence, financial health, and compliance. This role will work closely with our clients, vendors, and …
Skills: Community Association Management, Financial Management, Budgeting, Vendor Management, Customer Service
San Ramon, California, United States • Hybrid
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The Payroll Administrator manages biweekly payroll processing for over 230 employees, ensuring accuracy and compliance with California wage and hour laws. The role involves coordinating payroll data with the parent company, resolving employee inquiries, and maintaining audit-ready records using ADP Vantage HCM.
Candidates need 3+ years of payroll experience specifically including California payroll and intermediate proficiency with ADP Vantage HCM. Strong knowledge of federal and state labor laws and excellent attention to detail are required.
One of the fastest-growing HOA management companies in Northern California is looking for a full-time Payroll Administrator to join our team in San Ramon, Ca! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!
Learn More About CIMS: https://commoninterest.com/
At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!
The Payroll Administrator supports accurate and timely biweekly payroll processing for two companies with more than 230 employees. This role coordinates payroll data, reviews timekeeping and payroll changes, resolves payroll issues, supports compliance with California wage and hour requirements, and ensures timely submission and approval of payroll-related items with the company’s parent company payroll department, which processes payroll using ADP. The role also supports employee payroll and timekeeping inquiries and maintains payroll records and documentation to promote accuracy, audit readiness, and internal controls. This is a full-time, non-exempt, hybrid position based in San Ramon, CA, Monday–Friday. Pay range is $25–$32/hour; direct experience is strongly preferred.
· Audit payroll for accuracy, completeness, and compliance before finalization.
· Coordinate timely and accurate payroll data with the company’s parent company payroll team, including extra payments and pay changes.
· Manage biweekly payroll deadlines and follow the payroll calendar to ensure all required inputs, reviews, approvals, and communications are completed on time.
· Utilize ADP to audit and review timely submission of timesheets and time off requests, checking for errors and ensuring accuracy.
· Follow up on missing timesheets, late approvals, missed punches, and unresolved timekeeping exceptions before payroll deadlines.
· Respond to employee and manager payroll questions and resolve routine payroll issues in a timely manner.
· Oversee payroll for terminated employees, new hires, and employees on leave.
· Review and coordinate payroll-impacting employee changes, including new hires, pay rate changes, status changes, transfers, and terminations.
· Coordinate final pay processing for terminated employees in compliance with California timing requirements.
· Support payroll-related deductions and withholding changes, including benefit deductions, garnishments, and other authorized payroll adjustments, as applicable.
· Track bonuses and retroactive adjustments and communicate them to the parent company.
· Investigate payroll discrepancies, including missed pay, underpayments, overpayments, and off-cycle corrections.
· Reconcile payroll changes and special payments across pay periods.
· Prepare, review, and maintain payroll reports, supporting documentation, and audit-ready payroll records.
· Maintain organized payroll support files, approvals, and documentation to ensure audit readiness and support internal controls.
· Review and audit changes request making sure they are reflected in ADP.
· Work cross-functionally with HR, bookkeeping, managers, and the parent company payroll team to ensure employee changes are reflected accurately and on time.
· Ensure payroll practices comply with:
o Daily overtime and double-time rules (California-specific)
o Meal and rest period compliance and premium pay
o Split-shift premiums and reporting time pay where applicable
o Review sick leave usage and balances for compliance with California and local paid sick leave requirements.
· Serve as subject matter expert for ADP Vantage HCM, including:
o Assist employees with ADP-related payroll and timekeeping questions, including pay statements, timecards, time off requests, and self-service access.
o Payroll Reporting
o Timekeeping and time off requests
· Recommend and implement process improvements to strengthen compliance and efficiency
· 3+ years of payroll administration experience, including California payroll
· Intermediate level hands-on experience with ADP Vantage HCM
· Strong knowledge of California and Federal wage and hour laws
· Strong attention to detail and analytical skills
· Interpersonal and strong communication skills. Spanish speaking is a plus+
· Ability to work well with and train others
· Strong team player
· Experience in HOA, property management, real estate is a plus
· Certified Payroll Professional (CPP) or FPC certification
· Deep expertise in California compliance, including:
o Final paycheck requirements (immediate vs. 72-hour rules)
o Wage statement compliance
o Overtime and premium pay requirements
· Strong working knowledge of ADP Vantage HCM reporting and controls
· Ability to manage payroll for employees working across multiple HOA properties
· Excellent organizational, problem-solving, and communication skills
· Ability to identify payroll risks, investigate discrepancies, and escalate issues appropriately before payroll finalization.
· Ability to handle sensitive and confidential information with integrity
· Hybrid office role (part time in office and work from home)
· Interaction with employees onsite as needed
· Prolonged periods of sitting and computer use
Bringing Community Success to You
Associa Community Management Corp., specializes in the management of HOA's, Condo Associations, Cooperatives, and multi-family properties throughout New Jersey.
Offices: 55 Lane Rd, Suite 440, Fairfield, New Jersey 07004, US
View all jobs at Associa Community Management Corporation of New JerseyBringing Community Success to You
Associa Community Management Corp., specializes in the management of HOA's, Condo Associations, Cooperatives, and multi-family properties throughout New Jersey.
Offices: 55 Lane Rd, Suite 440, Fairfield, New Jersey 07004, US
View all jobs at Associa Community Management Corporation of New Jersey