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Temporary
high school
Posted 49d ago
~40 hrs/week
Responsibilities
Manage front-desk operations by greeting visitors and providing essential administrative support including mail processing and meeting coordination. Support various departments with office supply management, internal events, and local community outreach.
Requirements
Requires a high school diploma or GED and preferably 3 to 5 years of experience in reception or general office work. Candidates must possess strong communication skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.
Full job description
Primary Purpose Summary
The Reception & Administrative Support Temporary employee manages front‑desk operations, greets and registers visitors, and provides essential administrative support. This role assists with mail task, coordinates meetings, and supports office supply management. The position also helps with internal events, serves as a local community and school contact, and provides backup coverage for administrative functions. Success in this role requires professionalism, confidentiality, strong communication skills, and the ability to work accurately in a fast‑paced environment with frequent interruptions.
This position is temporary. It will be a minimum of 3 months, with the posibility of it being extended
Detailed Description:
Primary Duties and Responsibilities
Receive and register all visitors according to security procedures.
Schedules meetings and interviews as requested by the director of HR.
Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
Assists or prepares correspondence as requested.
Processes mail.
Maintain clear, easy-to-access information for back-up staff.
Distribute and prepare US postal service mail, including sending outgoing mail at end of each day with the UPS workstation.
Assist in visitor coordination, travel and maintaining meeting supplies.
Assist various departments with food/preparations and sometimes clean-up for internal meetings.
Order/maintain office supplies for various departments.
Some shopping for various supplies (use company-issued purchasing card).
Book and prepare meeting rooms as needed.
Assist with Employee Engagement activities.
Be the Aptar contact with schools in the local area.
Help various departments with small projects as needed and as time permits.
Perform all other duties assigned.
Required Qualifications/ Skills and Abilities
3 to 5 years experience in reception/switchboard/general office is preferred.
High school diploma or GED required.
Must be dependable with an excellent attendance record.
Must have professional demeanor with outstanding interpersonal and communication skills
Must be highly trustworthy. Often deal with sensitive/confidential information/situations where good judgment and discretion are critical.
Must be comfortable with occasionally helping to assist communications/procedures in security/emergency situations.
Be comfortable with fast pace and fast-changing priorities.
Work accurately with details, often working with many interruptions.
Computer skills: Microsoft Office (especially Word, Excel, Outlook). Must be comfortable in learning and using new software.
Related keywords
ReceptionAdministrative SupportFront-desk OperationsMicrosoft OfficeWordExcelOutlookClerical WorkVisitor CoordinationEmployee EngagementOffice ManagementConfidentialityProfessional DemeanorSchedulingMail Distribution
Every day, Aptar creates “a-ha moments” for its customers and their consumers and patients by continually bringing innovations to market that convert non-dispensing packaging into breakthrough product-dispensing systems, including those that give people more effective ways to put on their favorite fragrance, kids the opportunity to pour ketchup without making a mess and patients connected technologies that help them more easily adhere to treatment.
Aptar is a global leader in drug and consumer product dosing, dispensing and protection technologies. Aptar serves a number of attractive end markets including pharmaceutical, beauty, food, beverage, personal care and home care. Using market expertise, proprietary design, engineering and science to create innovative solutions for many of the world’s leading brands, Aptar in turn makes a meaningful difference in the lives, looks, health and homes of millions of patients and consumers around the world. Aptar is headquartered in Crystal Lake, Illinois and has over 13,000 dedicated employees in 20 countries. For more information, visit www.aptar.com.
All of Aptar's current job openings are found at jobs.aptar.com. Job applicants should be aware of recruiting scams on the Internet and social media platforms. The scammers frequently use a company’s logo and photos or the names of its executives to give the appearance of legitimacy. The fraud targets job seekers and uses false and fraudulent offers of employment with legitimate employers, like Aptar, to steal from the victims. No applicant for employment with Aptar is ever required to pay any money as part of the job application or hiring process. In addition, Aptar’s recruiting staff sends email communications to job applicants from email addresses with the “@aptar.com” domain name only. To read more about recruiting fraud or to report an incident please see Aptar's Recruiting Fraud Statement.
https://aptar.com/careers/recruiting-fraud-statement/
Offices: 265 Exchange Dr, Crystal Lake, Illinois 60014, US · 1160 Silver Lake Rd, Cary, Illinois 60013, US · 250 N Route 303, Congers, New York 10920, US · 960 W Veterans Blvd, Auburn, Alabama 36832, US · 245 Main St, Cambridge, Massachusetts 02142, US
Every day, Aptar creates “a-ha moments” for its customers and their consumers and patients by continually bringing innovations to market that convert non-dispensing packaging into breakthrough product-dispensing systems, including those that give people more effective ways to put on their favorite fragrance, kids the opportunity to pour ketchup without making a mess and patients connected technologies that help them more easily adhere to treatment.
Aptar is a global leader in drug and consumer product dosing, dispensing and protection technologies. Aptar serves a number of attractive end markets including pharmaceutical, beauty, food, beverage, personal care and home care. Using market expertise, proprietary design, engineering and science to create innovative solutions for many of the world’s leading brands, Aptar in turn makes a meaningful difference in the lives, looks, health and homes of millions of patients and consumers around the world. Aptar is headquartered in Crystal Lake, Illinois and has over 13,000 dedicated employees in 20 countries. For more information, visit www.aptar.com.
All of Aptar's current job openings are found at jobs.aptar.com. Job applicants should be aware of recruiting scams on the Internet and social media platforms. The scammers frequently use a company’s logo and photos or the names of its executives to give the appearance of legitimacy. The fraud targets job seekers and uses false and fraudulent offers of employment with legitimate employers, like Aptar, to steal from the victims. No applicant for employment with Aptar is ever required to pay any money as part of the job application or hiring process. In addition, Aptar’s recruiting staff sends email communications to job applicants from email addresses with the “@aptar.com” domain name only. To read more about recruiting fraud or to report an incident please see Aptar's Recruiting Fraud Statement.
https://aptar.com/careers/recruiting-fraud-statement/
Offices: 265 Exchange Dr, Crystal Lake, Illinois 60014, US · 1160 Silver Lake Rd, Cary, Illinois 60013, US · 250 N Route 303, Congers, New York 10920, US · 960 W Veterans Blvd, Auburn, Alabama 36832, US · 245 Main St, Cambridge, Massachusetts 02142, US