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The incumbent manages the Tool for Operational Planning Functional Area System (TOPFAS) and provides administrative support to the Plans Branch. They are responsible for maintaining data integrity, coordinating meetings, and assisting with logistics planning and operational exercises.
Candidates must possess higher secondary education with relevant vocational training and 3-5 years of experience in logistics management. Proficiency in English and eligibility for a NATO Secret security clearance are mandatory requirements.
POST NO. OLN PXXX 0012
POST TITLE: Staff Assistant (TOPFAS Management)
GRADE: G-10/B-4
DUTY LOCATION: Headquarters Joint Logistics Support Group Naples, Naples, Lago Patria (ITA)
SECURITY CLEARANCE: NATO S E C R E T
1. Post Context/Post Summary
The Joint Logistics Support Group Headquarters commands and controls assigned logistic, engineer and medical units for the execution of JTF's operational level pian. The Plans Branch (PLANS) is responsible for tactical level mid- and long-term planning and the development of JLSG HQ tactical plans and orders. lt coordinates the JLSG plans and orders with higher, adjacent and subordinate levels, The Branch contributes to the operational planning, including participation in the Joint Operations Planning Group. lt coordinates JLSG HQ training and exercise preparation. The Plans Branch coordinates the JLSG contributions to doctrinal development in support of JFC, JSEC and other stakeholders. The incumbent is responsible for managing the Tool for Operational Planning Functional Area System (TOPFAS) being able to update and contribute to the system products, providing also JLSGNP HQ administrative support and real life support.
2. Principal Duties
The incumbent's duties are:
- Maintains and updates the Plans Branch related TOPFAS data.
- Provides advice on TOPFAS issues to the whole JLSGNP HQ.
- Provides limited training on TOPFAS when required.
- Manages routine information within the Plans Branch.
- Manages internal Plans Branch staffing of incoming/outgoing correspondence, management of Branch taskers and Branch calendar.
- Ensures actuality, integrity and completeness of information stored, published and distributed on behalf of the Plans Branch.
- Assists and support Branch Head and Section Heads to coordinate with other staff branches/sections.
- Supports in the organization of meetings, VTCs, conferences etc. of the Branch, including reception of visitors.
- Ensures administrative part of internal organization of the Branch and contribute to Real Life Support in preparation of and during exercises and operations.
3. Special Requirements and Additional Duties
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.
The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days. The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply. The risk of injury is categorised as No Risk.
4. Essential Qualifications
a. Education/Training
Higher secondary education and competence higher vocational training in logistics, transport or related discipline leading to a formal technical or professional certification with 3 years function related experience, or secondary education and competence advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience.
b. Professional experience
Experience in activities that involve logistics management.
Experience developing plans and policy guidance to implement logistics management programs.
c. Language
English - SLP 3232 - (Listening, Speaking, Reading and Writing)
NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
5. Desirable Qualifications
Advanced knowledge of TOPFAS is required, with a minimum experience of 6 months.
Worked previously in a multinational or joint environment.
COURSES
• Course 0269 TOPFAS Overview
• Course 0265 TOPFAS OPT for User
• Course 0267 TOPFAS CAT for user
TOPFAS OPT Train the Trainer
TOPFAS for Advanced User-Functional
6. Attributes/Competencies
• Personal Attributes: Mature and tactful individual judgment and flexibility, and persuasive personality. Be an excellent team worker is required in this position.
• Professional Contacts: Internal coordination with the members of the team/Section. External coordination with area of expertise stakeholders.
• Contribution To Objectives: Manage the areas related to the area of expertise.
There are no reporting responsibilities.
This post reports to:
OLN PXXX- 0010 Branch Head (Plans, Training and Exercise) - OF-5
This post does not deputises anybody.
This post is not deputised by anybody.
7. Contract
The successful candidate will receive a three-year definite duration contract which may be followed by an indefinite duration contract. NATO-serving staff members will be offered a contract in accordance with the NATO Civilian Personnel Regulations (NCPRs).
The basic entry-level monthly salary for a NATO Grade G10 in Italy is Euro 4,150.63 which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20%25 for pension and medical insurance contributions.
8. HOW TO APPLY:
HQ JFC Naples uses NATO Talent Acquisition Platform.
In order to apply for this vacancy, please visit the platform at: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en, and search for vacancies within HQ JFC Naples.
Note that once you create your profile, you will be able to use it to apply for other vacancies within NATO.
Important notice to candidates on use of Artificial Intelligence (AI): As part of our commitment to a fair and merit-based recruitment process, detection of AI usage at any stage of the process (including AI-generated application forms) will result in the immediate disqualification of your application. You are welcome to use AI tools for basic spell-checking/grammar correctness only. We appreciate your integrity and look forward to assessing your genuine skills and experience.
Employment pre-requisites:
Candidates are invited to submit their applications only if:
· They are nationals of a NATO member country
· They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.
ADDITIONAL INFORMATION:
A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Adviser are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance. HQ JFC Naples will take action to obtain the required security clearance from the successful candidates’ national authorities. The selected candidate will be affiliated to the NATO Defined Contribution Pension Scheme (DCPS). For info please visit: https://www.nato.int/content/dam/nato/webready/documents/hr/dcps-info-en.pdf
Working for peace, security and freedom for one billion people. Official LinkedIn account of the North Atlantic Treaty Organization. #NATO #WeAreNATO Comments posted by followers do not necessarily represent official opinion or policy of member governments, or of NATO. NATO is a military alliance established by the signing of the North Atlantic Treaty on 4 April 1949. NATO’s essential purpose is to safeguard the freedom and security of its members through political and military means. POLITICAL - NATO promotes democratic values and encourages consultation and cooperation on defence and security issues to build trust and, in the long run, prevent conflict. MILITARY - NATO is committed to the peaceful resolution of disputes. If diplomatic efforts fail, it has the military capacity needed to undertake crisis-management operations. These are carried out under Article 5 of the Washington Treaty - NATO’s founding treaty - or under a UN mandate, alone or in cooperation with other countries and international organizations. Source: http://www.nato.int/nato-welcome/index.html and http://www.nato.int/history/nato-history.html
Offices: Bd. Leopold III, Brussels, 1110, BE
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