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Full-time
high school, bachelor degree
Health Insurance
Posted 7h ago
~40 hrs/week
Responsibilities
The Administrative Associate will serve as the primary point of contact for the Department of Obstetrics and Gynecology, managing faculty calendars and providing comprehensive clerical support. Responsibilities include tracking certifications, coordinating meetings, managing project documentation, and assisting with special events and workshops.
Requirements
Candidates must possess a high school diploma or equivalent and at least one year of office experience. Proficiency in Microsoft Office suite and the ability to manage multiple schedules and group projects are required.
Full job description
Job Summary
The Department of Obstetrics and Gynecology at the Quillen College of Medicine, East Tennessee State University, is accepting applications for full-time Administrative Associate 2 --Information Research Tech II
The Administrative Assistant will serve as the welcoming member to the Academic Office for the Department of Obstetrics and Gynecology, which provides patient care, and education for residents and medical students.
Responsibilities
Collaborate with faculty members and manage their responsibilities and calendars.
Be the welcoming face of the Obstetrics and Gynecology Academic Office
Secretarial and clerical duties for including but not limited to:
File, fax, upload, and track certifications (DEA, Medical license, ABOG, ABOOG, ACOG, ACOOG.) and documents (certifications, mentoring forms, chart acknowledgment and consent forms, evaluations, Onboarding
Manage, update and distribute a leave/meeting calendar of 15 faculty members and 6 staff members
Assist with special events and workshops Support faculty and form submissions, data collection, coordinate with Ballad Health/other departments, etc.)
Schedule meetings
Create projects, spread sheets, work sheets and report templates
Substitute at committees or escort interviewing faculty members while visiting and interviewing
Assist with any clerical needs
Know or learn Outlook, Microsoft Excel/Word/PowerPoint and Outlook.
Know or learn University software programs such as Voyager (Oracle)
Manage the Conference room availability
Pick up and distribute Mail to and from the mail room
Run other errands as necessary
Back up to other Administrative Associate and Business Manager
Be willing and open to learn and grow.
Knowledge, Skills, and Abilities
Become familiar with academic policies, accreditation standards, and curriculum processes.
Effective communication skills across diverse academic and community groups.
Ability to collaborate with academic and administrative colleagues and leadership.
Commitment to promoting student success and faculty excellence in teaching, scholarship, and service.
Knowledge and use of Teams, Zoom
Knowledge and use of Word, Outlook, Excel Knowledge and use of Teams, Zoom
Required Qualifications
High School Diploma or equivalency
One year Office Experience
Experience with managing multiple schedules, group project, planning and drafting routine and non-routine correspondence.
Non-exempt positions are required to be posted for a minimum of five (5) calendar days. The closing date is subject to change without notice to applicants.
Employment is contingent on a satisfactory background check.
Please attach the following documents:Cover Letter and Resume
Important Notes:
This position is based on-site and is not eligible for remote work.
Please note that sponsorship is not available for this position.
ETSU is an Equal Opportunity Employer.
University Overview:
East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement.
Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.
Related keywords
Obstetrics and GynecologyAcademic OfficeAdministrative AssociateInformation Research TechFaculty supportCalendar managementClericalCertification trackingDEAMedical licenseABOGACOGOnboardingData collectionOutlookMicrosoft Excel
We offer real opportunities with real outcomes for our students.
Industry
Higher Education
Company size
10,001+ employees
Founded
1911
Headquarters
Johnson City, Tennessee
LinkedIn followers
966
The department of Media and Communication at East Tennessee State University provides students with the experience to succeed in a myriad of career fields.
Our department focuses on active learning, employment, and providing students with internship opportunities to prepare them for this ever-evolving digital landscape. We bring the real world into the classroom regardless if you are a filmmaker, brand and social media strategist, media content specialist, media analytics professional, journalist, or digital marketing communication professional interested in public relations, advertising or media research. We partner with many local businesses and industries in the area, allowing students to network and gain real world experience.
We operate as a “private school” for a public university price. Our class sizes are small; giving students the attention, focus, and care that is imperative for success. The relationships that you build with your professors and peers will last a lifetime, giving you professional contacts that will help fuel you career.
For more information please visit https://www.etsu.edu/cas/mcom.html
Offices: 1276 Gilbreath Drive, Johnson City, Tennessee 37643, US
Advertising Public RelationsJournalism RTVFDigital MarketingMarketing Communications Social Media StrategyCommunication StrategySEO StrategySEM Strategy
How many Education jobs are open in Johnson City, TN right now?
There are currently 52 open education positions in Johnson City, TN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Johnson City, TN?
Companies currently hiring include ETSU Department of Media and Communication, Proud Moments ABA, Kelli Scott, MS, OTR/LKelli Scott-Author, Soccer Shots Tri-Cities, ABA Centers of America, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Johnson City, TN?
Yes — 4 of the 52 open education positions offer remote or hybrid work (0 remote, 4 hybrid).
How do I apply for Education jobs in Johnson City, TN?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.