Administrative Jobs in Munsbach, Luxembourg (Now Hiring) — 8 open

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are currently looking for a Payment Operations Assistant Manager (m/f/d) to support our operations in Luxembourg. If you want to be part of our multidisciplinary team and are interested in this excellent opportunity, please apply for this role.

The Role and Key Responsibilities

• Ensuring timely and accurate payments execution on behalf of clients of Apex Group.

• Responsible for correctness of the Payment Instructions including control over payment details, intermediary banks and other payment terms.

• Responsible for oversight of the work completed by the junior payment team members as well as working in close cooperation and support with the wider team (accountants, corporate secretarial etc.).

• Ensuring payment transactions are processed diligently in accordance with internal procedures and AML regulations in place.

• Liaising with clients, property managers, asset managers, administrative authorities and any service providers of the clients of Apex Group (such as lawyers, notaries and other).

• Acting as the key customer contact for payments and develop good working relationships with internal and external stakeholders.

• Coordinating with banks (online access, execution of payments, any issues on the execution of payments, ensure that bank account has sufficient balance to cover the payments, keeping our records updated).

• Assisting with the design and implementation of updated payment preparation framework.

• Training new joiners on payment operations and processes.

• Performing in accordance with the company's internal procedures and policies.

Skills Required

• Bachelor or Masters’ degree in economics, business administration, Finance or similar.

• Minimum 4-5 years of experience in payment transaction processing with experience in supervising and overseeing team deliverables.

• Strong analytical and decision-making skills as well as a structured way of working.

• Strong knowledge of MS Office products, Excel, further system knowledge e.g. SWIFT, treasury platforms, etc. would be an asset.

• Ability to set priorities, be flexible and highly accurate.

• Ability work, contributing to the development of best practices and process efficiency by strengthening the supporting documents, policies and procedures

• Taking initiative in payment process part of the development, projects to enhance efficiency and effectiveness.

• successfully both autonomously and within teams.

• Mandatory fluency in English and Mandarin.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.