Munsbach, Luxembourg · On-site
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Corporate Administration, Luxembourg Company Law, KYC Documentation, Drafting Articles Of Association, Board Meeting Management
Munsbach, Luxembourg · On-site
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: AML, KYC, Fund industry, Regulatory compliance, Due diligence
Munsbach, Luxembourg · Hybrid
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Fund Accounting, Client Relationship Management, Real Estate Fund Structures, IFRS, Local GAAP
Munsbach, Luxembourg · Hybrid
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Risk Management, Enterprise Risk Management, CSSF Compliance, Operational Risk Management, Stakeholder Management
Munsbach, Luxembourg · On-site
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Corporate Administration, Governance, Client Service, Fund Administration, Corporate Secretarial Services
Munsbach, Luxembourg · On-site
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Fund Administration, Corporate Secretarial Services, Corporate Governance, Private Equity, Team Leadership
Munsbach, Luxembourg · Hybrid
European Depositary Bank SA ("EDB") is part of the Apex Group. As an independent provider free from institutional influences we can deliver an agile and responsive cross-jurisdictional service in an ever-changing regulat…
Skills: Account Management, AML/KYC, Client Data Management, CRS, FATCA
Munsbach, Luxembourg · Hybrid
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally …
Skills: Company Administration, KYC Documentation, Luxembourg Company Law, Corporate Governance, Drafting Articles Of Association
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Provide legal and company administration services to a portfolio of clients, including the incorporation of new companies and maintenance of statutory records. Manage board and shareholder meetings, draft corporate resolutions, and ensure compliance with regulatory requirements.
Requires a degree in law, tax, or business administration with at least 3 years of experience in a corporate or legal environment. Must possess a strong understanding of Luxembourg company law and the ability to draft legal documentation in English.
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
As a Corporate Officer, you will provide legal and company administration services to a portfolio of clients and be progressively exposed to high-risk clients under the supervision of your manager. You will also competently and autonomously manage a more complex workload and carry out duties in accordance with policies and procedures, legal/regulatory requirements, service levels and Apex standards to meet business expectations.
To give you an idea of how this role would look and feel, here are some of the things you could expect to do:
Prepare relevant documents, including bylaws, corporate documentation and KYC documentation, open bank accounts and create administrative records and controls to incorporate and set up a new client company
Ensure all company records and statutory registers are properly maintained and updated on a timely basis
Prepare, convene and hold general and extraordinary shareholders meetings, including communication with notaries, to ensure that meetings are validly held, and decisions are properly recorded
Organise board meetings and prepare and distribute board packs.
Attend board meetings, where necessary, including contribution within level of experience and prepare draft minutes on a timely basis.
Liaise with the Accounting Teams to seek clarification on queries and accounting information in preparation of board and shareholder meetings.
Build relationships with intermediaries, third parties.
Manage the company files daily to ensure that all relevant documents are correctly filed on a timely basis.
Ensure that all weaknesses/incidents identified in relation to service delivery are properly reported to line manager.
Maintain awareness of risks involved in legal and company administration activity and understand risks involved in activities carried out and with respect to own clients’ portfolio.
Qualifications and skills:
Degree in law, tax or business administration.
At least 3 year working experience in a corporate, legal and/or tax-related environment.
Able to review and understand (with support of line manager) legal and tax restructuring memos as they apply to Luxembourg companies.
Intermediate level of understanding of Luxembourg company law.
Ability to draft Luxembourg articles of association.
Ability to draft minutes of board meetings and various other resolutions.
Able to attend board meetings with clients and intermediaries to take detailed minutes.
Ability to draft the board meeting and annual general meeting for approving annual accounts.
Ability to draft document to amend the board of managers or share purchase agreements for the sale of shares and all legal documentation in general.
Ability and desire to work with tight deadlines.
Good interpersonal skills to develop working relationships with colleagues, other divisions / offices and professional intermediaries.
Excellent organisational skills.
Fluency in English. Ideally knowledge of other languages such as French.
Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
We are a single-source financial solutions provider dedicated to driving positive change while supporting the growth and ambitions of asset managers, allocators, financial institutions, and family offices around the world. Established in Bermuda in 2003, we have continually disrupted the industry through our investment in innovation and talent. Today, we set the pace in fund and asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. As a pioneering data and fintech-enabled company, we are a disruptor driving digital tools into fund and asset servicing. However, our vision to drive positive change extends beyond the industry. The Apex Foundation, a not-for-profit entity, is our passionate commitment to empower sustainable change.
Offices: 20 Reid Street, 3rd Floor, Williams House, Hamilton, P.O. Box 2460 HMJX HM12, BM
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