Jobs at Woodmont Properties (Now Hiring) — 5 open

Job DetailsJob Location: Fairfield Home Office - FAIRFIELD, NJ 07004Position Type: Full TimeEducation Level: High SchoolSalary Range: $60,000.00 - $80,000.00 SalaryJob Shift: Monday through Friday; Days
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About the Role

We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to support our legal and executive teams. This individual will serve as the central point of coordination for legal documentation, executive scheduling, and transaction support.

You’ll act as the first line of defense when gathering and organizing documentation for lenders and transactions, ensuring everything is complete, accurate, and delivered on time.

What You’ll Do

Legal Document & Transaction Coordination

Organize, maintain, and track legal documents across matters and transactions
Gather, review, and compile required documentation for lenders and financing partners
Serve as the first line of defense to ensure all required materials are collected, accurate, and submission-ready
Manage signature workflows (DocuSign or similar), ensuring timely execution
Assemble deal files, closing binders, and supporting legal documentation

Lender & Deal Support

Coordinate document collection across internal teams for loan and transaction processes
Track outstanding items and proactively follow up to meet deadlines
Assist in preparing deal summaries, memos, and supporting materials for leadership and lenders

Executive & Administrative Support

Manage executive calendars, scheduling, and meeting coordination
Field incoming phone calls, emails, and requests, prioritizing and routing appropriately
Prepare memos, correspondence, and reports for senior leadership
Coordinate meetings, agendas, and materials for internal and external stakeholders

What You Bring

3–5+ years of experience in legal support, administrative coordination, or similar role
Strong experience with document organization, signatures, and transaction workflows
Ability to manage multiple priorities and follow through on deadlines
Exceptional organizational skills and attention to detail
Strong communication skills and polished professionalism
Proficiency in Microsoft Office; legal or property management systems a plus
High level of discretion and confidentiality

Why Join Us?

Benefits & Perks

✅ Medical, Dental, and Vision Insurance
✅ 401(k) with Company Match
✅ Paid Time Off (PTO) & Company Holidays
✅ Professional Development Opportunities
✅ Exposure to legal, real estate, and investment operations
✅ Collaborative, team-oriented environment

Ideal Candidate Profile

This role is ideal for someone who

Takes ownership of organizing legal documents and keeping deals moving
Is comfortable acting as a gatekeeper for critical lender documentation
Thrives on gathering signatures, tracking progress, and closing loops
Can balance memos, calendars, calls, and legal coordination seamlessly
Enjoys being the person who ensures nothing falls through the cracks