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Jobs at Wohlsen Construction Company (Now Hiring) — 7 open

Wohlsen Construction Company logoWohlsen Construction Company

Project Assistant

Groton, Connecticut, United States · On-site

$57k–$68k/yr

Senior

About Your Opportunity: As a Project Assistant, you will provide essential administrative and operational support to the Project Teams, helping ensure project documentation, coordination, and communication run efficientl…

Skills: Administrative Support, Project Documentation, Invoice Processing, Subcontractor Compliance, Microsoft Office Suite

Wohlsen Construction Company logoWohlsen Construction Company

Senior MEP Superintendent

Manheim Township, Pennsylvania, United States · On-site

Senior

About Your Opportunity: You will coordinate the mechanical, plumbing, fire protection and electrical aspects of the project from pre-construction through construction and post-construction phases. You will assist the Pro…

Skills: MEP Coordination, Site Inspection, Quality Control, BIM Coordination, Project Scheduling

Wohlsen Construction Company logoWohlsen Construction Company

Project Executive

Berwyn, Pennsylvania, United States · On-site

Senior

Role: Project Executive About Your Opportunity Manage Wohlsen’s relationship with each assigned client, ensuring satisfaction and fostering long-term partnerships. Ensure the overall success of each assigned project, foc…

Skills: Project Management, Client Relationship Management, Resource Allocation, Budgeting, Scheduling

Wohlsen Construction Company logoWohlsen Construction Company

Project Executive

Wilmington, Delaware, United States · On-site

Senior

Role: Project Executive About Your Opportunity Manage Wohlsen’s relationship with each assigned client, ensuring satisfaction and fostering long-term partnerships. Ensure the overall success of each assigned project, foc…

Skills: Project Management, Client Relationship Management, Resource Allocation, Budgeting, Scheduling

Wohlsen Construction Company logoWohlsen Construction Company

Project Engineer

Wilmington, Delaware, United States · On-site

Entry level

Job Title: Project Engineer About Us: Wohlsen Construction is a dynamic and innovative construction company known for its commitment to excellence and quality in the industry. We offer opportunities for career growth and…

Skills: Project Documentation, Submittal Processing, RFI Management, Bid Package Coordination, Project Billing

Wohlsen Construction Company logoWohlsen Construction Company

Superintendent

Hamden, Connecticut, United States · On-site

Senior

About Your Opportunity As a Superintendent at Wohlsen Construction, you will manage all field staff, subcontractors and vendors. You will oversee all activities to successfully complete a single project of varying comple…

Skills: Field Management, Project Scheduling, Contract Document Review, Quality Control, Budget Management

Wohlsen Construction Company logoWohlsen Construction Company

Administrative Assistant

Hamden, Connecticut, United States · On-site

$57k–$68k/yr

Senior

About Your Opportunity: As a Project Assistant, you will provide essential administrative and operational support to the Project Teams, helping ensure project documentation, coordination, and communication run efficientl…

Skills: Administrative Support, Project Documentation, Invoice Processing, Subcontractor Compliance, Microsoft Office Suite

Wohlsen Construction Company logo

Project Assistant

Wohlsen Construction Company

Groton, Connecticut, United States • On-site

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Senior

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  • $57k–$68k/yr
  • Full-time
  • high school
  • Posted 3d ago
  • Apply by Sep 23
  • ~40 hrs/week

Responsibilities

Provide administrative and operational support to project teams by managing documentation, contracts, and subcontractor compliance. Handle project accounting tasks, office coordination, and communication with external partners to ensure efficient project execution.

Requirements

Requires a high school diploma or GED and at least five years of experience in a technical or administrative office environment. Proficiency in Microsoft Office is required, with construction industry experience and familiarity with tools like Procore or Bluebeam preferred.

Full job description

About Your Opportunity:
As a Project Assistant, you will provide essential administrative and operational support to the Project Teams, helping ensure project documentation, coordination, and communication run efficiently from start to finish.
How You’ll Contribute:
  • Process project-related documents such as contracts, change orders, RFIs, AIAs, meeting minutes, close-out materials, archiving, and other correspondence including letters and reports.
  • Provide administrative support for Project Team which may include typing, scheduling meetings, or data entry.
  • Ensure subcontractor compliance documentation is collected and current to support monthly billing (e.g., Releases of Liens, Stored Materials forms).
  • Communicate with external partners to request and obtain complete and accurate required paperwork.
  • Assist with project accounting tasks including invoice processing, joint checks, stored materials tracking, and phase assignment.
  • Assist with Purchasing and Submittal processes as requested by Project Teams.
  • Set up and maintain manual and electronic filing systems in accordance with Wohlsen standards.
  • Provide administrative support at job sites or office locations based on assignment; responsibilities include answering phones, restocking supplies, managing shipments, and maintaining a clean, organized communal kitchen area.
  • Help coordinate and guide the Project Team on routine administrative tasks and general project information.
  • Effectively prioritize tasks and manage scheduling to support project needs.
  • Collaborate with colleagues in a team-oriented environment to achieve shared goals.
  • Demonstrate strong communication skills—written, verbal, and digital—to support professional interactions.
  • Order and maintain office supplies and equipment; ensure timely distribution upon delivery.
  • Sort and distribute incoming and outgoing mail and packages.
  • Coordinate shipping and delivery services (FedEx, UPS, etc.).
  • Greet office visitors and promptly notify the appropriate staff member of their arrival.
  • Occasionally travel to job sites or other Wohlsen office locations, including transporting materials or supplies as needed.
  • Provide support for project events such as groundbreaking, ribbon-cutting or topping-out. 
Relationships:
  • Collaborates closely with Project Managers, Superintendents, and other members of the Project Team to support day-to-day operations.
  • Maintains professional communication with subcontractors, vendors, and clients to ensure timely exchange of project information and documentation.
Authority:
  • Authorized to request and follow up on documentation from external partners and subcontractors as required for project compliance and billing.
  • May make routine administrative decisions within defined procedures to support project and office efficiency.
Accountability:
  • Responsible for the accuracy and timeliness of administrative tasks, including document management, invoice processing, and compliance tracking.
  • Accountable for maintaining confidentiality, professionalism, and consistency in all communications and project-related documentation.

Qualifications:
  • High school diploma or GED required; equivalent work experience will be considered.
  • Minimum of five years of experience in a technical or administrative office environment.
  • Construction industry experience preferred, especially with AIA documentation and invoicing.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with Bluebeam, DocuSign, CMiC, Procore, and Textura is a plus.
  • Ability to create, edit, and modify PDF documents using tools such as Bluebeam or Adobe Acrobat.
  • Comfortable using a computer, keyboard, and mouse; able to operate standard office equipment such as printers, copiers, scanners, phones, and calculators.

Compensation: $57k-$68k Annually

Physical Requirements
In a normal day, this position requires little to no driving. In a normal day, the employee must be able to stand and walk for 1-4 hours.  In a normal day, the employee must be able to sit 7-8 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects.  The employee must be able to use his/her upper extremities for repetitive simple grasping, pushing/pulling, and fine manipulation. In this position, employee frequently (34-66%) bend at the waist and use feet (foot controls).  Employee will occasionally (0-33%) squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, and/or work at heights above 6 feet.

It is the policy of Wohlsen Construction to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender, gender identity, genetic information, pregnancy or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

*Note to Recruiters, Placement Agencies, and Similar Organizations: Wohlsen does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our website, locations, or to any Wohlsen team member. Wohlsen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Wohlsen and will be processed accordingly.

Related keywords

Construction IndustryAIA DocumentationRFIsChange OrdersProject CoordinationInvoice ProcessingBluebeamProcoreCMiCTexturaDocuSignAdobe AcrobatSubcontractor ComplianceProject AccountingAdministrative SupportDocument Management

About Wohlsen Construction Company

LinkedInVisit site

A leading construction management, design/build, and general contracting firm serving PA, DE, NJ, MD, VA, and CT

Industry
Construction
Company size
201-500 employees
Founded
1890
Headquarters
Lancaster, Pennsylvania
LinkedIn followers
24,970

Wohlsen Construction Company, founded in 1890, provides preconstruction, construction management, general contracting, and design/build services to clients throughout the Mid-Atlantic and Northeast Regions. As an ENR Top-400 builder, Wohlsen provides construction services in the senior living, education, healthcare, industrial, and commercial markets. We provide the best building experience—let our people prove it.

Offices: 548 Steel Way, Lancaster, Pennsylvania 17601, US · 899 Cassatt Rd, Suite 115, Berwyn, Pennsylvania 19312, US · 501 Carr Road, Suite 101, Wilmington, DE 19809, US · 136 Central Ave, Suite 201, Clark, New Jersey 07066, US · 190 W Ostend Street, Suite 100, Baltimore, Maryland 21230, US

Green BuildingLEEDHistoric Restoration & RenovationFederal & MilitaryCorrectionsSustainableCulturaland ReligiousReal Estate
View all jobs at Wohlsen Construction Company

About Wohlsen Construction Company

LinkedInVisit site

A leading construction management, design/build, and general contracting firm serving PA, DE, NJ, MD, VA, and CT

Industry
Construction
Company size
201-500 employees
Founded
1890
Headquarters
Lancaster, Pennsylvania
LinkedIn followers
24,970

Wohlsen Construction Company, founded in 1890, provides preconstruction, construction management, general contracting, and design/build services to clients throughout the Mid-Atlantic and Northeast Regions. As an ENR Top-400 builder, Wohlsen provides construction services in the senior living, education, healthcare, industrial, and commercial markets. We provide the best building experience—let our people prove it.

Offices: 548 Steel Way, Lancaster, Pennsylvania 17601, US · 899 Cassatt Rd, Suite 115, Berwyn, Pennsylvania 19312, US · 501 Carr Road, Suite 101, Wilmington, DE 19809, US · 136 Central Ave, Suite 201, Clark, New Jersey 07066, US · 190 W Ostend Street, Suite 100, Baltimore, Maryland 21230, US

Green BuildingLEEDHistoric Restoration & RenovationFederal & MilitaryCorrectionsSustainableCulturaland ReligiousReal Estate
View all jobs at Wohlsen Construction Company

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