London, England, United Kingdom · Hybrid
Salary: £18,500 per year for a 3-day working week, equivalent to £30,784 full-time and paid in line with the London Living Wage Location: Office, Old Street London About Us At VivaCity, we are helping cities overcome the…
Skills: Bookkeeping, Financial Administration, Office Management, Expense Processing, Payroll Administration
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The Admin Assistant manages day-to-day operations including bookkeeping, financial administration, and office management. Key tasks involve processing expenses, supporting payroll, coordinating office logistics, and assisting with people administration.
Candidates should have experience in an administrative role with bookkeeping or finance support tasks. Proficiency in spreadsheets and strong attention to detail are essential for managing confidential information and multiple deadlines.
Salary: £18,500 per year for a 3-day working week, equivalent to £30,784 full-time and paid in line with the London Living Wage
Location: Office, Old Street London
At VivaCity, we are helping cities overcome their biggest transport challenges, making them smarter, safer and more sustainable. Our AI sensors gather real-time anonymous data on transport modes, traffic flow and travel patterns, supporting strategic decisions to improve the transport network.
All our solutions are community-centric, using 'privacy by design' principles. We are innovators in our field and have a strong, open and friendly culture that supports those looking for opportunity, challenge and autonomy.
You can read more about our values and what it's like to work at VivaCity.
The Admin Assistant will be responsible for keeping the day-to-day running smoothly across basic bookkeeping, financial administration, office management, and general admin support. No two days will look exactly the same. One day you might be processing expenses, supporting payroll admin, and reconciling records; the next you could be coordinating office logistics, organising a company event, helping onboard a new starter, or making sure our monthly All Hands runs smoothly.
We're looking for someone who enjoys being organised, takes pride in getting the details right, and likes helping others. You'll have the opportunity to work with people across the company, gain exposure to different areas of the business, and become a trusted go-to person for keeping things run efficiently.
\nKey ResponsibilitiesBookkeeping & finance administration
Office management & general admin
People admin support
Smarter, Safer, Sustainable Cities
At VivaCity we recognise that demands on our road networks and urban infrastructure are rapidly changing and that traditional traffic monitoring is outdated. To achieve Road Safety, Environmental and Active Travel targets, it’s essential that planning and decision-making is informed with high quality data insights. Utilising cutting edge AI-powered computer vision, our sensors capture anonymised multimodal data, designed to provide cities with the most accurate, reliable and scalable insights. Our technology is here to solve endemic problems and help cities achieve their policy goals and transport objectives. For more information please visit: www.vivacitylabs.com YouTube: https://www.youtube.com/@vivacity9667/videos Twitter: @VivacityLabs
Offices: 3 Haberdasher Street, London, England N1 6ED, GB · 1209 Orange Street, Wilmington, County of New Castle, New Jersey 19801, US · L 10 28 Margaret St, Suite 1003, Sydney, New South Wales 2000, AU
Smarter, Safer, Sustainable Cities
At VivaCity we recognise that demands on our road networks and urban infrastructure are rapidly changing and that traditional traffic monitoring is outdated. To achieve Road Safety, Environmental and Active Travel targets, it’s essential that planning and decision-making is informed with high quality data insights. Utilising cutting edge AI-powered computer vision, our sensors capture anonymised multimodal data, designed to provide cities with the most accurate, reliable and scalable insights. Our technology is here to solve endemic problems and help cities achieve their policy goals and transport objectives. For more information please visit: www.vivacitylabs.com YouTube: https://www.youtube.com/@vivacity9667/videos Twitter: @VivacityLabs
Offices: 3 Haberdasher Street, London, England N1 6ED, GB · 1209 Orange Street, Wilmington, County of New Castle, New Jersey 19801, US · L 10 28 Margaret St, Suite 1003, Sydney, New South Wales 2000, AU
