Charlotte, North Carolina, United States · On-site
Job DetailsJob Location: Trinity Episcopal School - Charlotte, NC 28202Position Type: Part TimeEducation Level: 4 Year DegreeJob Category: Admin - ClericalTrinity Episcopal School is seeking a Registrar responsible for t…
Skills: Data Synthesis, Data Analysis, Database Management, Microsoft Word, Microsoft Excel
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The Registrar is responsible for managing student and applicant data using the FACTS Student Information System and maintaining accurate electronic and physical records. They also support the Admission Office with event logistics, enrollment contracts, and the production of report cards and transcripts.
Candidates must hold a bachelor's degree and possess proficiency in Microsoft Office, Google applications, and database management. Strong interpersonal skills, a commitment to independent school values, and the ability to maintain high levels of confidentiality are required.
Job DetailsJob Location: Trinity Episcopal School - Charlotte, NC 28202Position Type: Part TimeEducation Level: 4 Year DegreeJob Category: Admin - ClericalTrinity Episcopal School is seeking a Registrar responsible for the compilation and entry of all student and applicant data, as well as other record-keeping activities. Included in these responsibilities is maintaining and ensuring the integrity, accuracy, and confidentiality of these records in compliance with all applicable regulations. This role is a part-time, non-exempt 12-month position reporting directly to the Director of Admission and Financial Support.
The Registrar manages FACTS Management, the school's student information system. In addition, the Registrar is responsible for producing report cards, transcripts, schedules, and any reports relating to student and applicant data. The Registrar also supports the Admission Office by co-managing event logistics, producing reports, and managing all online admission forms including enrollment contracts and enrollment management support. The Registrar supports the work of the School by promoting the mission, values, and policies of Trinity Episcopal School.
Manage and maintain FACTS Student Information System, Admissions & Enrollment, and FACTS Family Portal
Maintain FACTS SIS to ensure data is updated and shared with Advancement and Business Offices as needed
Maintain physical and electronic records including interim/trimester report cards, transcripts, standardized testing, admission materials, enrollment contracts, student schedules, and class rosters
Publish all interim and trimester report cards online and share a PDF of the reports with each homeroom teacher
Manage transcript requests for graduating students; remind teachers of upcoming teacher recommendation deadlines and process transcript requests
Support faculty with use of FACTS online gradebooks and preparing report cards to be published electronically
Create student schedules and update the master schedule as needed
Create and maintain K-8 contact lists and Google classroom distribution lists
Process all applications and enrollment contracts through FACTS Admissions & Enrollment
Process new student records within FACTS; request final transcripts from previous school(s), communicate with various departments to ensure new student information is shared as needed
Process withdrawn students; forward transcripts and records to other schools and update student information in the appropriate databases/systems
Generate scheduled and ad hoc reports in support of the Senior Leadership Team
Create nametags for admission events and track inventory of admission materials/swag
Create mailing labels for school-wide mailings
Maintain and update procedures manual for job responsibilities
Communicate in a timely manner with colleagues across all departments to ensure pertinent information is shared effectively
QualificationsThe successful candidate will have the following qualities:
Familiarity with and a commitment to the mission of independent schools and Trinity Episcopal School, and a commitment to our three core values of scholarship, diversity, and spirituality, are a must
Respect and passion for Trinity Episcopal School’s mission and vision
A love for students and a willingness to go above and beyond in the best interests of students
Ability to model, promote, and provide opportunities for students to live into the Trinity Honor Code
A firm understanding of cultural competency as it relates to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds
Bachelor’s degree from an accredited college or university.
Comfort and proficiency with data synthesis and analysis
Proficiency with Microsoft Word, Excel, Google applications, and database management
Must maintain a high level of confidentiality
Excellent written, oral and interpersonal skills
Integrity, sound judgment, self-confidence, maturity and a sense of perspective
Demonstrates initiative, adaptability, and the ability to work independently to solve problems
A high level of energy and ability to work on multiple tasks/projects
Strong computer and social media skills.
Maintains standards of professional competence, adheres to a professional code of ethical conduct, and attends continuing professional education workshops and seminars
Physical demands
Moderate physical activity – walking halls, climbing stairs, moving files
A K-8 school, Trinity's mission is to create scholars, nurture spirituality, and embrace diversity in uptown Charlotte.
Trinity Episcopal School is the only K-8 independent school in Uptown Charlotte. Our passionate and innovative faculty is committed to creating scholars by redefining academic rigor using our workshop approach, inspiring a responsibility for students' own learning and promoting their curiosity in the classroom and world around them. As an urban school Trinity has the distinct advantage of an extended campus that includes Center City destinations such as ImaginOn, Discovery Place and the Mint Museum. The powerful combination of creating scholars, nurturing spirituality and embracing diversity enables us to inspire, develop and send forth the future leaders of tomorrow. Our teachers love to teach and our students love to learn! The educational philosophy on which the school was founded values teaching and learning through collaboration, innovative problem solving and differentiation. Trinity’s creative and enthusiastic faculty has professional training which has led to their recognition as educational leaders across Charlotte and the state of North Carolina. Our teachers take their expertise and joy into the classroom each day and as a result, our students embrace a pursuit of knowledge they carry with them as Wildcat Alumni. Our program prepares students intellectually, spiritually, emotionally and socially for leadership in a diverse world by incorporating opportunities for students to interact and develop relationships with others who look, think, act and live in different ways. As part of our Episcopal school identity, Trinity is an inclusive community where our diversity makes us stronger. Each day, students recognize and celebrate individual differences not only inside the classroom but in the Charlotte community and beyond. We create scholars who are curious about the world, who possess cultural dexterity, who appreciate human beings as creations of a loving God and who develop responsible and ethical character.
Offices: 750 East 9th Street, Charlotte, NC 28202, US
A K-8 school, Trinity's mission is to create scholars, nurture spirituality, and embrace diversity in uptown Charlotte.
Trinity Episcopal School is the only K-8 independent school in Uptown Charlotte. Our passionate and innovative faculty is committed to creating scholars by redefining academic rigor using our workshop approach, inspiring a responsibility for students' own learning and promoting their curiosity in the classroom and world around them. As an urban school Trinity has the distinct advantage of an extended campus that includes Center City destinations such as ImaginOn, Discovery Place and the Mint Museum. The powerful combination of creating scholars, nurturing spirituality and embracing diversity enables us to inspire, develop and send forth the future leaders of tomorrow. Our teachers love to teach and our students love to learn! The educational philosophy on which the school was founded values teaching and learning through collaboration, innovative problem solving and differentiation. Trinity’s creative and enthusiastic faculty has professional training which has led to their recognition as educational leaders across Charlotte and the state of North Carolina. Our teachers take their expertise and joy into the classroom each day and as a result, our students embrace a pursuit of knowledge they carry with them as Wildcat Alumni. Our program prepares students intellectually, spiritually, emotionally and socially for leadership in a diverse world by incorporating opportunities for students to interact and develop relationships with others who look, think, act and live in different ways. As part of our Episcopal school identity, Trinity is an inclusive community where our diversity makes us stronger. Each day, students recognize and celebrate individual differences not only inside the classroom but in the Charlotte community and beyond. We create scholars who are curious about the world, who possess cultural dexterity, who appreciate human beings as creations of a loving God and who develop responsible and ethical character.
Offices: 750 East 9th Street, Charlotte, NC 28202, US
