Jobs at The Willows Community School (Now Hiring) — 2 open

Job DetailsJob Location: The Willows Community School - Culver City, CA 90232Position Type: Full TimeSalary Range: $75,000.00 - $90,000.00 Salary/yearABOUT THE WILLOWS: The Willows Community School, located in Culver City, is a Developmental Kindergarten through 8th grade non-profit, co-educational independent school enrolling 475 students annually. Recognized as a balanced, progressive educational leader, The Willows’ strong academic program incorporates experiential learning and thematic instruction into cutting-edge curriculum and integrates technology and the arts into the classroom. The Willows is strongly committed to financial assistance and seeks a broad-based student body with a diversity of race, ethnicity, economics and learning styles. We believe each child brings our community an extraordinary gift: a curious mind, ready to explore and eager to learn.

Position Description: The Manager of Community Engagement & Events is responsible for the planning, coordination, and execution of a year-round portfolio of all school events intended to cultivate and steward all constituents. Working closely with the Director of Development, Director of Advancement, the development and facilities teams, and the Willows Parent Association (WPA), the Manager of Community Engagement & Events helps bring The Willows’ mission to life through thoughtful, creative, and well-executed events that reflect the heart and spirit of our school. This role is designed as a highly collaborative, hands-on position combining project coordination and successful execution with hospitality and constituent relations components.

Reports to: Director of Development

It is expected that an ideal candidate would possess:

Strong interpersonal and communication skills, as well as the ability to work collaboratively across departments and build positive working relationships with diverse constituencies including families, colleagues, trustees, alumni, alumni parents, grandparents, community members and vendors
Effective time-management skills and ability to handle a fast-paced work environment
The ability to remain calm, flexible, and solutions-oriented under pressure; uses creative, strategic thinking and sound judgement to identify challenges, develop solutions, and resolve issues in a timely manner
Energy and enthusiasm for creating successful, smooth, well-coordinated event experiences for the community
Proactive and adaptable with attention to detail, and comfort with handling both behind-the-scenes logistics as well as front-facing hospitality and constituent services
Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
A strong commitment to supporting a warm and vibrant independent school community

DUTIES/RESPONSIBILITIES include but are not limited to:

Events Management

Collaborate with administration, staff and volunteer leadership, conceptualize events, including the purpose of the event, targeted audience, key themes, budget, messaging, location, and vendors
Build and maintain relationships with vendors
Partner with key staff or departments on all event logistics including calendaring, coordinating RSVP’s, event set-ups, catering, audio/visual, day of event details, post event acknowledgements and more

Liaisons between the development office and the facilities team
Assists with writing, designing, and producing publications and materials associated with the events
Attends events and is a point person to ensure that all runs smoothly; manages and participates alongside the facilities team during event set-up to ensure successful event layouts and troubleshoot as needed
Facilitates and manages offsite school events as necessary
Coordinates weekly meetings with facilities reviewing upcoming events and set-ups; create detailed event timelines, production schedules, checklists, etc.
Works with Directors of Advancement and Development on community communications for upcoming events
Participates in regular Calendar Committee meetings to review all-school calendars
Oversees catering for various committee meetings and events

Fundraising and Community Events

Work closely with the development team and WPA volunteers to execute fundraising and community building events
Actively contribute to the development team’s goals and initiatives

Constituent Relations

Collaborates with development team members to develop events and activities designed to cultivate relationships with all constituents both internally and externally (new parents, current parents, alumni, alumni parents, grandparents, trustees, Board of Governors, faculty and staff)
Assists with neighborhood relations (ex: coordinating with Culver City for event permit)
Responsible for coordinating all details related to internal campus events (ex: coordinating grade level exhibitions with faculty and staff)
Represent the School professionally and warmly in interactions with parents, trustees, faculty, students, alumni and grandparent communities, community partners, and vendors

QualificationsSkills/Qualifications

Bachelor’s degree preferred
Minimum of 3 years of experience in related field; experience in an independent school, nonprofit, hospitality, or similarly high-touch environment is preferred
Great communication skills and experience working with volunteers is preferred
Highly organized and able to manage multiple priorities, deadlines, and projects effectively
Creative and strategic thinker
Able to work both collaboratively and independently in fast-paced work environments
Proficient in Office and Apple software/products; knowledge of Raisers Edge, Finalsite, Veracross and Jotform a plus
Availability to work evenings and weekends as required by the School’s event calendar

COMPENSATION & BENEFITS:

This full-time, exempt position offers a salary range of $75,000 - $90,000, commensurate with experience.

Employees enjoy a comprehensive benefits package, including:

Medical, dental and vision insurance covered at 100% for employees
Life insurance and long-term disability coverage
Generous retirement plan with an employer discretionary contribution
Flexible spending account (FSA)
Paid vacation, sick days, and holidays