Camp Hill, Pennsylvania, United States · On-site
$17/hr–$19/hr
Job Title: Staffing Administrative Coordinator Position type: Part-time/Hourly/ Non-Exempt Reports to: Hiring & Staffing Manager. Position Overview The Staffing Administrative Coordinator provides primary on-call staffin…
Skills: Staffing Coordination, Administrative Support, Scheduling, Problem Solving, Communication
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The coordinator manages on-call staffing for event teams, responding to vacancies and monitoring arrivals. They also handle scheduling, administrative record-keeping, and communication between staff and event managers.
Candidates should have experience in administrative support, scheduling, or hospitality and be proficient with computers and scheduling systems. Flexibility for weekend, early morning, and holiday work is required, along with reliable transportation.
Job Title: Staffing Administrative Coordinator
Position type: Part-time/Hourly/ Non-Exempt Reports to: Hiring & Staffing Manager.
Position Overview
The Staffing Administrative Coordinator provides primary on-call staffing coverage for JDK's event teams, along with coordination and administrative support to the Hiring and Staffing Manager. This position responds to call-offs, late arrivals, and last-minute vacancies, while monitoring arrivals and communicating updates before and during events. When immediate staffing needs are secure, this position completes scheduling and administrative duties. This role requires consistent weekend availability, along with some weekdays, early mornings, evenings, and holidays during peak catering periods. The ideal candidate is dependable, organized, responsive and able to work independently in a fast-paced environment.
Key Responsibilities
On-Call Duties: Act as primary staffing contact for catering event staff; monitor staffing communications; document changes; contact employees to fill last-minute vacancies; assist with clock-in and scheduling questions; communicate updates to Event Managers; and provide end-of-shift updates.
Staffing Coordination: Coordinate, confirm, and maintain accurate event schedules; track availability and replacements; and distribute event details (times, locations, dress code) to staff.
Administrative Duties: Maintain employee records, scheduling databases, and staffing reports; assist with onboarding paperwork, rosters, and payroll related info; and provide general administrative support.
Qualifications
Ability to work independently, with strong problem-solving, communication, multitasking, and customer service skills.
Ability to remain calm under pressure in a fast-paced environment.
Proficiency with computers, phones, email, and scheduling systems.
Experience in administrative support, scheduling, catering, or hospitality preferred.
Reliable transportation for local travel, with the physical ability to sit, stand, walk, and occasionally lift up to 35 pounds. Consistent availability and flexibility to work in the JDK office primarily on weekends, with some weekday availability including early mornings, evenings, holidays and assigned on-call shifts based on JDK's schedule.
What Success Looks Like
Accurate, responsive management of staffing priorities and immediate handling of schedule changes.
Calm, independent decision-making during time-sensitive on-call shifts.
Clear, professional, and timely communication and dependable follow-through.
Globally-awarded custom catering and events firm serving Central Pa since 1987 specializing in all celebrations.
The JDK Group is Central Pennsylvania’s premier catering and events company. Since our inception in 1987, we have continued to reinvent the standard for special events and hospitality services for the communities of Harrisburg, Lancaster, York, and surrounding regions. With over 25 years of event management under our belt, and internal staffing capabilities to plan a celebration for 15 to 15,000 guests, our talented and passionate team offers exceptional service, incredible food, and innovative design. As a local and internationally recognized leader for providing full-service catering, floral design and decor, and event management services, we are committed to providing quality products to meet the needs of our industry and community. Our success stems from our people-focused philosophy, trendsetting stylized presentation, and interactive event experiences. These initiatives have enabled us to consistently uphold our mission: To build relationships with clients and the community to create flawless events worth celebrating. For more information, visit http://www.thejdkgroup.com
Offices: 1 Bishop Place, Camp Hill, PA 17011, US
Globally-awarded custom catering and events firm serving Central Pa since 1987 specializing in all celebrations.
The JDK Group is Central Pennsylvania’s premier catering and events company. Since our inception in 1987, we have continued to reinvent the standard for special events and hospitality services for the communities of Harrisburg, Lancaster, York, and surrounding regions. With over 25 years of event management under our belt, and internal staffing capabilities to plan a celebration for 15 to 15,000 guests, our talented and passionate team offers exceptional service, incredible food, and innovative design. As a local and internationally recognized leader for providing full-service catering, floral design and decor, and event management services, we are committed to providing quality products to meet the needs of our industry and community. Our success stems from our people-focused philosophy, trendsetting stylized presentation, and interactive event experiences. These initiatives have enabled us to consistently uphold our mission: To build relationships with clients and the community to create flawless events worth celebrating. For more information, visit http://www.thejdkgroup.com
Offices: 1 Bishop Place, Camp Hill, PA 17011, US
