Oak Brook, Illinois, United States · On-site
$25/hr–$32/hr
The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administra…
Skills: Organization, Time Management, Attention To Detail, Multitasking, Written Communication
Oak Brook, Illinois, United States • On-site
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Provides administrative and operational support for the IT department, focusing on budgeting, expense management, and billing coordination. Manages day-to-day office logistics including travel coordination, event support, and supply ordering.
Requires a high school diploma or equivalent and 2 to 5 years of professional administrative experience. Proficiency in Microsoft Office and Adobe Acrobat is preferred.
The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics. This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering.
CORE RESPONSIBILITIES: (Specific responsibilities may vary by department and/or manager)
Financial & Administrative Support
· Assist with budgeting and annual expense forecasting activities, including collecting data, tracking expenses, and maintaining reports
· Prepare and submit expense reports, ensuring accuracy and compliance with company policies
· Support the billing and invoicing processes, including tracking, follow-ups, and coordination with internal and external stakeholders
· Maintain organized financial and administrative records
Office & Operations Coordination
· Coordinate and arrange luncheons, meetings, and small events, including catering and logistics
· Order office supplies and manage inventory to ensure smooth office operations
· Arrange travel, including flights, lodging, transportation, and itineraries
· Provide general administrative support such as scheduling, correspondence, and document preparation
Communication & Collaboration
· Serve as a point of contact for administrative and operational inquiries
· Collaborate with finance, operations, and leadership teams to support timely and accurate reporting
· Communicate professionally with vendors, internal teams, and service providers
· Demonstrate the highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations.
· Other duties as assigned.
Education:
· This position requires a high school diploma, GED or equivalent professional knowledge and/or work experience.
Experience:
· This position typically requires over 2 years up to 5 years of prior professional administrative experience in a general office environment.
Skills:
· Excellent organization and time management skills
· Attention to detail and accuracy in all tasks
· Ability to multitask and prioritize tasks effectively
· Positive, action-oriented attitude and professional demeanor
· Exceptional written and verbal communication skills
· Ability to thrive in a collaborative team environment
· Intermediate skills in Excel, Word, PowerPoint and Outlook are preferred for this position.
· Advanced skills in Adobe Acrobat are preferred for this position.
· Keyboarding skills are required for this position.
Hourly Pay Range: $25.89 - $32.37
Inland offers a competitive range of benefits for eligible Full-time employees:
This position is eligible as an internal promotion opportunity.
To learn more about the Benefits Inland offers its employees please click the link to learn more.
We are a drug-free workplace. Pre-employment background checks and drug screening is performed on all new hires, in accordance with applicable laws and regulations.
We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.
We are an E-Verify employer. Please click the following link to learn more.
The Inland Real Estate Group of Companies, Inc. (“Inland”) is one of the nation’s largest vertically integrated commercial real estate investment, finance, development, and operating groups. For nearly six decades, Inland member companies have supported our investment, development, and finance products through an end-to-end suite of commercial real estate services spanning acquisitions, asset management, property management, and operations. The companies that are members of The Inland Real Estate Group of Companies, Inc. cumulatively employ more than 1,200 people nationwide. Inland member companies have owned, developed and managed 100s of millions of square feet of diversified commercial real estate. For more information, visit www.inlandgroup.com.
Offices: 2901 Butterfield Road, Oak Brook, IL 60523, US
The Inland Real Estate Group of Companies, Inc. (“Inland”) is one of the nation’s largest vertically integrated commercial real estate investment, finance, development, and operating groups. For nearly six decades, Inland member companies have supported our investment, development, and finance products through an end-to-end suite of commercial real estate services spanning acquisitions, asset management, property management, and operations. The companies that are members of The Inland Real Estate Group of Companies, Inc. cumulatively employ more than 1,200 people nationwide. Inland member companies have owned, developed and managed 100s of millions of square feet of diversified commercial real estate. For more information, visit www.inlandgroup.com.
Offices: 2901 Butterfield Road, Oak Brook, IL 60523, US
