San Francisco, California, United States · On-site
Under direct supervision of the Purchasing Manager, the Shipping & Receiving Clerk's responsibility is to organize the storage, distribution, and cataloging of physical communications, goods, and services needed for the …
Skills: Mail Distribution, Inventory Management, Workday, Microsoft Word, Microsoft Excel
San Francisco, California, United States · On-site
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The clerk is responsible for the timely distribution of incoming and outgoing mail and courier services across CCA campuses. Additionally, the role manages the receiving of goods and services, ensuring accuracy against purchase orders and maintaining inventory records.
Candidates must be proficient in operating office machinery and have strong computer skills in MS Word and Excel, with Workday experience preferred. The ability to organize tasks effectively and communicate clearly in oral and written situations is required.
Mail & Courier Services - 90% of time
Daily receive all incoming mail, interdepartmental mail, notices, and memoranda; sorts according to appropriate destination; distributes to all departments
Daily sort and weigh all outgoing mail; affixes appropriate postage using postage meter; transports to mail Post Office
Weigh for mailing; processes with outgoing mail
Receive mail from the post office and from our courier
Distribute mail to mail boxes, or to the end user
Prepare courier bags and receives courier bags
Business Office - 5% of time
Reconcile discrepancies with the Business Office
Contact end users and figure out why materials are not received in Workday
Inventory Management - 5% of time
Maintain monthly inventory sheets and provide them to the Business Office every month
Tag Fixed Assets and complete Fixed Asset form for Business Office
Update receiving system in computer
Check packing slips to ensure accurate delivery
Report discrepancies
Yearly inventory
Process outgoing mail using the in-house mail machine daily
Keep the shipping/receiving area clean
MINIMUM QUALIFICATIONS
Knowledge of proper machine operation on a variety of related machines.
Knowledge of department locations and organizational structure.
Knowledge of current postage rates and regulations.
Ability to accurately sort and distribute large amounts of mail.
Ability to communicate effectively in oral situations.
Ability to read and understand written and oral instructions.
Ability to organize tasks to ensure timely completion of all projects.
Familiarity with and ability to apply technological innovations to Business office operations with strong computer skills in MS Word and Excel.
Workday experience preferred.
The budget for this position is $26.00 per hour.
CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
CCA considers a full-time work week to be 37.5 hours per week.
Schedule: Monday - Friday 8:30am - 4:30pm
This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline
For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to hr@cca.edu. In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. If a background check is required for a position, it will be noted in the job posting.
Questions?
Please address any questions to hr@cca.edu.
TBD* is a student design studio at CCA dedicated to helping local non-profits and civic institutions.
Purpose. Impact. Change. This is all TBD* To be determined. To be dedicated. To be diligent. To be designed. TBD* is a student design studio at the California College of the Arts (CCA) dedicated to helping local non-profits further their missions through design. It is composed of a small group of advanced students and a supervising instructor. TBD*’s goal is to provide community partners with quality design services while exposing graphic design students to professional experience and the rewards of using their skills in the service of a good cause. We are always looking for new partners to work with! Apply at our website.
Offices: 1111 Eighth Street, San Francisco, CA 94107, US
TBD* is a student design studio at CCA dedicated to helping local non-profits and civic institutions.
Purpose. Impact. Change. This is all TBD* To be determined. To be dedicated. To be diligent. To be designed. TBD* is a student design studio at the California College of the Arts (CCA) dedicated to helping local non-profits further their missions through design. It is composed of a small group of advanced students and a supervising instructor. TBD*’s goal is to provide community partners with quality design services while exposing graphic design students to professional experience and the rewards of using their skills in the service of a good cause. We are always looking for new partners to work with! Apply at our website.
Offices: 1111 Eighth Street, San Francisco, CA 94107, US
