POSITION SUMMARY: The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner. ESSENTIAL POSITION QUALIFICATIO…
POSITION DESCRIPTION SUMMARY STATEMENT: The Controller provides financial oversight of and direct accounting services for Tawani Enterprises, selected limited liability companies, non-profit organizations, and affiliated…
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$145k–$155k/yr
Full-time
bachelor degree
Paid Time Off, 401k, Medical Coverage, Dental Coverage, Vision Coverage
Posted 54d ago
Apply by Sep 14
~40 hrs/week
Responsibilities
Provides high-level personalized administrative support to the Chairwoman, including complex calendar management and travel logistics. Acts as the primary gatekeeper and liaison between the executive, the organization, and personal household staff.
Requirements
Requires a minimum of a bachelor's degree and over 7 years of experience in executive administrative support. Must possess advanced Microsoft Office skills and at least 3 years of experience in project oversight or personnel management.
Full job description
POSITION SUMMARY: The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
ESSENTIAL POSITION QUALIFICATIONS:
Bachelor’s degree (minimum) – business related field preferred
7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management
Business acumen, i.e. experience owning or running a business
ASSIGNED RESPONSIBILITIES AND DUTIES
Calendar, Meeting, and Professional Management:
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses
Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role
Communication:
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organization and family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts
Travel & Logistics:
Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman
Strategic and Technical Support:
Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
Confidentiality:
Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary
OTHER DUTIES INCLUDE:
Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman
Understands reporting structure of the individual and organization
Previous family office executive experience is a plus
Perform additional duties as assigned by the Chairwoman
A visionary umbrella organization with an entrepreneurial outlook, TAWANI Enterprises has a private equity portfolio of startup and mature innovative companies in various industries; and not-for-profit interests through Foundation work and military history and education organizations.
The company offers back office services to all internal owned companies, including TAWANI Property Management, TAWANI Property Development, the Pritzker Military Museum & Library, TAWANI Foundation, Pritzker Military Foundation, Master Wings Publishing, and Aurum Trading, a gold coin trading market maker.
Properties under the TAWANI Property Management Hospitality division include Lang House Chicago, The Emil Bach House, and Lincoln Way, all of which are thoughtfully designed lodging and event spaces.
All investments, for profit and not-for-profit, are based on TAWANI’s mission to create opportunities for growth and knowledge and to create things of shared value to be enjoyed by citizens into the future. For more information, visit www.tawanienterprises.com.
Recent awards:
2022 Loyola ROTC Rambler Battalion, Hall of Fame – Jennifer Pritzker
2022 Frank Lloyd Wright Building Conservancy, Wright Spirit Award Winner – Jennifer Pritzker
2022 Gold Stevie Winner (2) – Pritzker Archives & Memorial Park Center
2022 Silver Stevie Winner – TAWANI Enterprises
2023 Col. Jennifer Pritzker was recognized with the Bronze Best in Biz award for Philanthropist of the Year.
More awards: https://bit.ly/TEI-Awards
Offices: 104 S MICHIGAN AVE, STE 500, Chicago, Illinois 60603, US
A visionary umbrella organization with an entrepreneurial outlook, TAWANI Enterprises has a private equity portfolio of startup and mature innovative companies in various industries; and not-for-profit interests through Foundation work and military history and education organizations.
The company offers back office services to all internal owned companies, including TAWANI Property Management, TAWANI Property Development, the Pritzker Military Museum & Library, TAWANI Foundation, Pritzker Military Foundation, Master Wings Publishing, and Aurum Trading, a gold coin trading market maker.
Properties under the TAWANI Property Management Hospitality division include Lang House Chicago, The Emil Bach House, and Lincoln Way, all of which are thoughtfully designed lodging and event spaces.
All investments, for profit and not-for-profit, are based on TAWANI’s mission to create opportunities for growth and knowledge and to create things of shared value to be enjoyed by citizens into the future. For more information, visit www.tawanienterprises.com.
Recent awards:
2022 Loyola ROTC Rambler Battalion, Hall of Fame – Jennifer Pritzker
2022 Frank Lloyd Wright Building Conservancy, Wright Spirit Award Winner – Jennifer Pritzker
2022 Gold Stevie Winner (2) – Pritzker Archives & Memorial Park Center
2022 Silver Stevie Winner – TAWANI Enterprises
2023 Col. Jennifer Pritzker was recognized with the Bronze Best in Biz award for Philanthropist of the Year.
More awards: https://bit.ly/TEI-Awards
Offices: 104 S MICHIGAN AVE, STE 500, Chicago, Illinois 60603, US