Ottawa, Ontario, Canada · On-site
For over 40 years, Sigicom has been developing advanced instrumentation for the professional measurement industry. With deep expertise in complex product development for demanding environments, Sigicom has become a globa…
Skills: Office Management, Administration, Financial Support, Logistics Coordination, Customer Service
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The Office Manager ensures the smooth day-to-day operations of the Ottawa office, covering administrative, financial, and operational support. Key duties include managing invoicing, logistics, inventory, and coordinating communication between international departments.
Candidates should have experience in office management, finance, or operations, preferably within a small to medium-sized business. Proficiency in ERP systems, Microsoft Office, and strong English communication skills are required.
For over 40 years, Sigicom has been developing advanced instrumentation for the professional measurement industry. With deep expertise in complex product development for demanding environments, Sigicom has become a global leader in environmental measurement systems. By combining innovative technology with close customer collaboration, the company delivers reliable and high-quality solutions to clients worldwide.
Headquartered in Stockholm, Sweden, Sigicom also operates internationally with offices in Australia, Canada, Denmark, France, the United Kingdom, the United States, and the Netherlands.
To support continued growth in the region, Sigicom is looking for an Office Manager to join the Ottawa office. In this role, you will work closely with the local team to ensure efficient day-to-day operations of the office.
As Office Manager at Sigicom Canada Inc., you will play a central role in supporting our growing Canadian operations. You will be responsible for ensuring the smooth day-to-day running of our Ottawa office while providing administrative, financial, operational, and customer support across the business.
Working closely with the General Manager and colleagues across Europe and North America, you will coordinate office administration, customer orders, logistics, finance, and service operations. This is a broad and hands-on role suited to someone who enjoys taking ownership, creating structure, and supporting a growing organization.
Main areas of responsibilities:
Ensure a professional, safe, and well-functioning office environment.
Coordinate office facilities, supplies, service providers, and workplace-related activities.
Act as the first point of contact for visitors and general office administration.
Coordinate purchasing, inventory management, incoming and outgoing deliveries, and warehouse administration.
Maintain accurate ERP and operational records.
Support rental fleet, calibration, and service operations.
Manage invoicing activities, including hardware orders, rentals, calibration, and service invoices.
Support credit control, credit memos, overdue debt collection, and customer account administration.
Ensure accurate handling of financial and delivery documentation.
Coordinate communication and collaboration between departments and external stakeholders.
Support management, marketing activities, and business improvement initiatives.
Act as the local coordinator for IT support, workplace safety, and office-related compliance activities.
The Profile
We are looking for a structured and service-oriented individual who enjoys working in a dynamic environment where no two days are the same. You are proactive, take initiative, and enjoy supporting both customers and colleagues while ensuring that daily operations run smoothly.
You are comfortable handling a wide range of responsibilities—from administration and finance to logistics and customer service—and are motivated by being an important part of a growing organization.
Experience in office management, administration, operations, finance, or a similar coordinating role.
Experience working in a small or medium-sized business is an advantage.
Strong organizational skills with excellent attention to detail.
Experience with ERP systems and Microsoft Office applications.
Good understanding of invoicing and basic accounting processes.
Experience coordinating logistics, purchasing, or inventory is beneficial.
Excellent communication skills in English, both written and spoken. French is considered an asset.
Ability to work independently while collaborating with colleagues across international teams.
At Sigicom Canada, you will become part of a growing international technology company with market-leading monitoring solutions used in infrastructure, construction, mining, and civil engineering projects worldwide.
You will have a varied and influential role with significant responsibility, close collaboration with colleagues across our global organization, and the opportunity to contribute to the continued growth of our Canadian business.
Please note:
For this role, we are looking for candidates who live in or around Ottawa area, who hold valid work permit, and can work from the office 5 days per week.
Sigicom is a leading supplier of autonomous, robust, and innovative remote monitoring solutions.
Since its humble origins over four decades ago, Sigicom has grown to become a leading supplier and manufacturer of robust remote monitoring solutions. We develop autonomous and innovative measuring equipment for vibration, noise, and geotech with accompanying cloud software for presentation and reporting. Our rugged products are designed for outdoor job site performance on major construction projects in all climates. INFRA Net is Sigicom’s highly innovative and user-friendly internet-based system for project administration, data analysis, reporting, and web presentation of monitoring data. Our data loggers come integrated with modems and receive data from digital sensors which are then sent to servers for presentation on the INFRA Net web portal. With INFRA Net you can view real-time data and information online. Users can also remotely control and configure deployed sensors without having to be at the job site. Sigicom is the first supplier to offer wireless, remote monitoring sensors. Our turnkey wireless solutions include the geophone sensors, data logger and modem, in a compact design with no cables. Sensors are pre-programmed with multiple national and international measurement standards. Through industry-leading customer service and partnership Sigicom has always enjoyed close relationships with its customers, creating innovative and simple solutions maximizing the benefit associated with collecting data remotely. The benefits and cost savings of remote monitoring compared to onsite manual data collection speaks for itself. Sigicom operates according to the guidelines mandated by ISO 9001, and only uses components, designs, and manufacturing techniques that ensure the highest reliability. Established in 1981, Sigicom’s headquarters is located in Stockholm, Sweden. We are a global company with offices in Sweden, Denmark, France, UK, USA, and Canada. For more information, contact us or visit our website: www.sigicom.com
Offices: Glasfibergatan 8, Stockholm, Stockholm SE-125 45 Älvsjö, SE · 2636 Midpoint Drive Ste B, Fort Collins, Colorado 80525, US · 10, Rue des Compagnons, Caen, Normandy 14000, FR · 19 Oakhurst Business Park, Wilberforce Way, Horsham, West Sussex, West Sussex RH13 9RT, GB · Bascule 9, Bunnik, Utrecht 3981 PH, NL
Sigicom is a leading supplier of autonomous, robust, and innovative remote monitoring solutions.
Since its humble origins over four decades ago, Sigicom has grown to become a leading supplier and manufacturer of robust remote monitoring solutions. We develop autonomous and innovative measuring equipment for vibration, noise, and geotech with accompanying cloud software for presentation and reporting. Our rugged products are designed for outdoor job site performance on major construction projects in all climates. INFRA Net is Sigicom’s highly innovative and user-friendly internet-based system for project administration, data analysis, reporting, and web presentation of monitoring data. Our data loggers come integrated with modems and receive data from digital sensors which are then sent to servers for presentation on the INFRA Net web portal. With INFRA Net you can view real-time data and information online. Users can also remotely control and configure deployed sensors without having to be at the job site. Sigicom is the first supplier to offer wireless, remote monitoring sensors. Our turnkey wireless solutions include the geophone sensors, data logger and modem, in a compact design with no cables. Sensors are pre-programmed with multiple national and international measurement standards. Through industry-leading customer service and partnership Sigicom has always enjoyed close relationships with its customers, creating innovative and simple solutions maximizing the benefit associated with collecting data remotely. The benefits and cost savings of remote monitoring compared to onsite manual data collection speaks for itself. Sigicom operates according to the guidelines mandated by ISO 9001, and only uses components, designs, and manufacturing techniques that ensure the highest reliability. Established in 1981, Sigicom’s headquarters is located in Stockholm, Sweden. We are a global company with offices in Sweden, Denmark, France, UK, USA, and Canada. For more information, contact us or visit our website: www.sigicom.com
Offices: Glasfibergatan 8, Stockholm, Stockholm SE-125 45 Älvsjö, SE · 2636 Midpoint Drive Ste B, Fort Collins, Colorado 80525, US · 10, Rue des Compagnons, Caen, Normandy 14000, FR · 19 Oakhurst Business Park, Wilberforce Way, Horsham, West Sussex, West Sussex RH13 9RT, GB · Bascule 9, Bunnik, Utrecht 3981 PH, NL
