Cincinnati, Ohio, United States · On-site
Job DetailsJob Location: Relocation Services - Cincinnati, OH 45236Sibcy Cline Relocation Services (SCRS) is a leading third-party provider of comprehensive global mobility programs for an industry-diverse roster of Fort…
Skills: Expense Administration, Client Billing, Financial Reconciliation, Payroll Coordination, Financial Reporting
Cincinnati, Ohio, United States • On-site
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Manage relocation expense processing, client billing, and financial administration for corporate relocation accounts. Coordinate with clients, vendors, and payroll departments to ensure accurate reimbursement and policy compliance.
Requires a minimum of 5 years of experience in payroll, billing, expense administration, or related financial operations. Proficiency in Microsoft Office and strong attention to detail are essential.
Job DetailsJob Location: Relocation Services - Cincinnati, OH 45236Sibcy Cline Relocation Services (SCRS) is a leading third-party provider of comprehensive global mobility programs for an industry-diverse roster of Fortune 1000 and 500 companies. SCRS has a 30+ year history of combining high-touch client support with expert knowledge and competitive best practices for end-to-end relocation policies and processes.
We are hiring a Corporate Relocation Finance, Expense & Billing team member to manage relocation expense processing, client billing, reporting, and financial administration for corporate relocation accounts. This role works closely with clients, transferees, relocation team members, vendors, payroll contacts, and Accounting to ensure timely, accurate, and policy-compliant expense reimbursement, invoicing, payment processing, reporting, and reconciliation. The role also supports workflow consistency, documentation, training, and continuous improvement across relocation finance and billing operations.
Expense Administration & Payment Processing
Review expense reimbursement reports and vendor invoices submitted by or for transferees within 2 business days of receipt by verifying documentation, approving eligible expenses, and processing payments in accordance with client relocation policies.
Process lump sum payments, home sale and purchase billing, inspection and appraisal invoices, ACH activity, check distribution, and other relocation-related financial transactions in a timely manner.
Communicate with client accounting and payroll departments to coordinate expense reimbursement, gross-up calculations, tax withholding, and payroll-related relocation payments according to client schedules.
Billing, Reconciliation & Financial Controls
Prepare and process client invoices, cash receipts, interest calculations, final billing, referral fees, and cost estimates accurately and within client requirements and internal timelines.
Audit, track, and reconcile relocation expenses, vendor payments, rebates, referral income, administrative fees, and related financial activity to ensure accurate posting by client, accounting area, and reporting period.
Serve as a key finance resource to help ensure policy compliance, documentation accuracy, and consistency in billing and expense administration practices.
Reporting, Tax Support & Documentation
Prepare bi-weekly, monthly, year-end, and ad hoc reports for clients, transferees, tax partners, and the relocation team, including relocation tax reporting and international assignment expense reporting.
Maintain accurate documentation of procedures, daily tasks, and client-specific finance, billing, and expense requirements; update process documentation as needed.
Support accurate year-end and special reporting needs through organized recordkeeping and timely coordination with internal and external partners.
Client, Team & Cross-Functional Support
Serve as the primary internal resource for relocation finance, billing, and expense policies and procedures, and provide guidance to team members, clients, transferees, and service providers.
Train, support, and provide backup coverage for finance and billing functions as needed to maintain continuity of service and quality of deliverables.
Support broader department operations and work collaboratively with relocation team members, clients, vendors, and Accounting.
Process Improvement & Operational Excellence
Partner closely with Accounting and the relocation team to improve systems, workflows, controls, and best practices that increase efficiency, consistency, and accuracy across financial operations.
Identify opportunities to strengthen processes, improve documentation, and support scalable service delivery across relocation finance and billing operations.
Minimum of 5 years of payroll, billing, expense administration, accounting support, or related financial operations experience required.
Strong attention to detail and accuracy in reviewing expenses, reconciling accounts, and maintaining current data in relocation and accounting systems.
Ability to prioritize, organize, and manage multiple deadlines based on client requirements, payroll schedules, and business needs.
Strong customer service and relationship-building skills with clients, transferees, team members, and service providers.
Written and verbal communication skills using discretion, professionalism, and sound judgment.
Ability to work collaboratively across functions and contribute to process improvements, training, and consistent service delivery.
Proficient in Microsoft Office applications including Excel, Outlook, Word, and Teams.
Experience working with relocation databases and accounting systems preferred.
Knowledge of the relocation process, client policy administration, and relocation tax implications preferred.
This position requires employees to be in frequent communication with clients. Additionally, employees need to maintain a high level of organization and attention to detail regarding expenses of relocations to provide accurate reports of information to various parties. Employees in this position must embody Sibcy Cline’s Cultural Competencies as described in the Employee Handbook: Friendliness, Respect, Innovation, Enthusiasm and Results Oriented.
Microsoft Office, Excel, Word, & Teams. Accounting Software. MoveTrack relocation software.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change. Employees are expected to perform other job-related duties as assigned.
At the heart of all great moves.
Ranked as one of the top 50 independent real estate brokers in the nation, Sibcy Cline has been family-owned and operated since its founding in 1930. The current president, Robin (Sibcy) Sheakley, is the fourth generation of the Sibcy family to run the brokerage, which now has multiple offices serving over 1200 independent agents throughout Cincinnati, Northern Kentucky, Dayton, and Southeast Indiana. At the root of Sibcy Cline's success is a long-standing commitment to its employees, agents, and the local community paired with a strong focus on real estate marketing innovation. In 1995, Sibcy Cline was one of two real estate websites nationally--and the only one locally-- to feature homes on the internet. Sibcycline.com now has over 35,000 viewers a day and is the go-to resource for home searches in the region. Sibcy Cline is a member of Leading Real Estate Companies of the World (LRECW), a network of the world's finest real estate companies, and proud member of Luxury Portfolio International, the luxury homes arm of LRECW.
Offices: 8044 Montgomery Rd, Ste 300, Cincinnati, Ohio 45236, US · 8145 Beechmont Ave, Cincinnati, Ohio 45255, US · 2476 Commons Blvd, Beavercreek, Ohio 45431, US · 34 Martha Layne Collins Blvd, Newport, Kentucky 41076, US · 8353 Yankee St, Centerville, Ohio 45458, US
At the heart of all great moves.
Ranked as one of the top 50 independent real estate brokers in the nation, Sibcy Cline has been family-owned and operated since its founding in 1930. The current president, Robin (Sibcy) Sheakley, is the fourth generation of the Sibcy family to run the brokerage, which now has multiple offices serving over 1200 independent agents throughout Cincinnati, Northern Kentucky, Dayton, and Southeast Indiana. At the root of Sibcy Cline's success is a long-standing commitment to its employees, agents, and the local community paired with a strong focus on real estate marketing innovation. In 1995, Sibcy Cline was one of two real estate websites nationally--and the only one locally-- to feature homes on the internet. Sibcycline.com now has over 35,000 viewers a day and is the go-to resource for home searches in the region. Sibcy Cline is a member of Leading Real Estate Companies of the World (LRECW), a network of the world's finest real estate companies, and proud member of Luxury Portfolio International, the luxury homes arm of LRECW.
Offices: 8044 Montgomery Rd, Ste 300, Cincinnati, Ohio 45236, US · 8145 Beechmont Ave, Cincinnati, Ohio 45255, US · 2476 Commons Blvd, Beavercreek, Ohio 45431, US · 34 Martha Layne Collins Blvd, Newport, Kentucky 41076, US · 8353 Yankee St, Centerville, Ohio 45458, US
