Secretary to Deputy Managing Director The Secretary to the Deputy Managing Director, Property Management, provides comprehensive administrative and executive support to ensure smooth day-to-day operations. This role is r…
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Full-time
bachelor degree
Posted 9d ago
~40 hrs/week
Responsibilities
Provide comprehensive administrative and executive support to the Deputy Managing Director of Property Management, including schedule and communication management. Facilitate inter-departmental coordination and support property management activities such as AGMs and site inspections.
Requirements
Requires a Bachelor's degree in business administration or a related field and 3-4 years of secretarial experience. Must be a Thai national with proficiency in English and Microsoft Office.
Full job description
Secretary to Deputy Managing Director
The Secretary to the Deputy Managing Director, Property Management, provides comprehensive administrative and executive support to ensure smooth day-to-day operations. This role is responsible for managing schedules, coordinating meetings, handling confidential information, and supporting reporting and documentation processes. The position also plays a key role in facilitating communication across departments and supporting property management activities, ensuring efficiency, accuracy, and professionalism at all times.
Key Responsibilities:
Manage and organize the Deputy Managing Director's schedule, including meetings, travel, and daily activities.
Prepare and handle correspondence such as letters, emails, reports, and presentations.
Screen and coordinate both internal and external communications
Maintain confidentiality of sensitive executive information.
Arrange and prepare meetings, including agendas and detailed meeting minutes.
Coordinate with internal departments (Finance, HR, IT, Property Management, Engineer, and site teams).
Follow up on action items and ensure progress is tracked.
Prepare and consolidate weekly, monthly, and ad-hoc reports.
Maintain organized filing systems (both electronic and hard copy).
Manage key documents such as contracts, reports, and internal files.
Support preparation of executive reports and presentations.
Support Property Management activities, including Annual General Meetings (AGM) and related meetings.
Monitoring site/building reports and inspections.
Supporting budget preparation.
Assisting with contracts and consultancy documentation
Maintain and update operational plans such as inspection schedules and site visit plans.
Handle expense claims, reimbursements, and petty cash for the executive.
Arrange travel logistics, including flights and accommodation.
Support procurement and internal team activities
Translate documents and communications (Thai - English)
Review and refine announcements and internal communications.
Maintain databases, records, and filing systems
Ensure proper documentation, secure storage, and backups.
Act as a Personal Assistant to the Deputy Managing Director
Support special projects and company activities.
Perform other duties as assigned by management.
Qualifications:
Thai Nationality Only
Bachelor's degree in business administration or a related field
Minimum 3–4 years of experience in a secretarial or administrative role
Strong organizational and time management skills
High attention to detail with the ability to work efficiently under pressure
Proven ability to handle confidential information with discretion
Good command of written and spoken English
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong interpersonal and communication skills
Proactive, adaptable, and able to multitask effectively
Availability for meetings after hours or on weekends sometimes.
Global leading commercial, residential & PM service provider. Est. in the UK in 1855. The Thailand office opened in 1989
Industry
Real Estate
Company size
201-500 employees
Founded
1989
Headquarters
Bangkok, Bangkok City
LinkedIn followers
3,441
Savills is a global real estate services provider with a network of more than 35,000 people in over 600 offices across the Americas, Europe, Asia Pacific, Africa and the Middle East. A FTSE 250 company (LON: SVS) headquartered in London, Savills advises corporate, institutional and private clients who are seeking to acquire, lease, develop or realise the value of residential and commercial property in the world's key locations.
Offices: Thanon Rama IV, 990 Abdulrahim Place, Bangkok, Bangkok City 10500, TH
Global leading commercial, residential & PM service provider. Est. in the UK in 1855. The Thailand office opened in 1989
Industry
Real Estate
Company size
201-500 employees
Founded
1989
Headquarters
Bangkok, Bangkok City
LinkedIn followers
3,441
Savills is a global real estate services provider with a network of more than 35,000 people in over 600 offices across the Americas, Europe, Asia Pacific, Africa and the Middle East. A FTSE 250 company (LON: SVS) headquartered in London, Savills advises corporate, institutional and private clients who are seeking to acquire, lease, develop or realise the value of residential and commercial property in the world's key locations.
Offices: Thanon Rama IV, 990 Abdulrahim Place, Bangkok, Bangkok City 10500, TH