San Diego, California, United States · On-site
$32/hr–$37/hr
Sales Operations Coordinator (real estate) rennie is hiring a Sales Operations Coordinator in San Diego to help keep a high-profile real estate project organized, client-ready, and running smoothly. This role supports th…
Skills: Sales Operations, CRM Management, Administrative Support, Event Coordination, Document Management
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Coordinate day-to-day sales operations and administrative processes to keep a high-profile real estate project organized. Support the Sales Gallery by managing CRMs, coordinating events, and ensuring a polished client experience.
Requires previous administrative or client-facing experience in real estate, hospitality, or project marketing. Must possess strong organizational skills, high digital fluency with business systems, and professional communication abilities.
Sales Operations Coordinator (real estate)
rennie is hiring a Sales Operations Coordinator in San Diego to help keep a high-profile real estate project organized, client-ready, and running smoothly. This role supports the day-to-day operations of the Sales Gallery, including administration, reporting, documentation, event coordination, vendor follow-up, and site readiness.
You’ll be the person who helps keep the details aligned: maintaining accurate systems and records, tracking milestones and operational needs, supporting marketing initiatives and events, coordinating with project partners, and helping ensure the Sales Gallery is polished, prepared, and welcoming.
If you’re an organized, service-minded professional who thrives in fast-paced real estate, hospitality, project marketing, or client-facing environments, this role offers the chance to contribute meaningfully to a project team without the need for a real estate licence.
APPLY HERE
https://rennie.com/careers-head-office
WHAT YOU’LL DO
Coordinate day-to-day sales operations, including systems, workflows, trackers, documentation, and administrative processes that keep the project moving.
Support contract and transaction administration by preparing documentation, tracking milestones, following up on outstanding items, and maintaining accurate records.
Maintain CRMs, spreadsheets, shared folders, and reports so sales, operational, and site-related information is current, accurate, and easy to access.
Coordinate across sales, marketing, developer, vendor, and site teams to support project activities, events, communications, and day-to-day requirements.
Help keep the Sales Gallery client-ready by supporting opening and closing procedures, displays, materials, technology, maintenance, and general upkeep.
Support a polished client and visitor experience by coordinating reception activity, welcoming guests, routing inquiries, and helping tours and appointments run smoothly.
Identify, track, and follow up on operational, process, vendor, or site-related issues so the team can stay organized and prepared.
WHAT YOU BRING
Previous administrative, operations, customer service, or client-facing experience, ideally in real estate, hospitality, project marketing, events, or a similar fast-paced environment.
Strong organizational and document management skills, with the ability to create order and understanding from complexity.
High digital fluency, including the ability to quickly learn and navigate multiple platforms such as CRMs, databases, spreadsheets, cloud storage, reporting dashboards, and other business systems.
Comfort preparing, maintaining, and working with accurate records, reports, trackers, and shared information.
Professional communication skills, attention to detail, and a strong client-service mindset.
Confidence coordinating with multiple stakeholders, including sales teams, managers, vendors, marketing partners, and developer teams.
HOW YOU WORK
You are proactive in finding information, solving problems, and keeping work moving without needing every step defined.
You stay composed, adaptable, and detail-oriented in a fast-paced project and Sales Gallery environment.
You communicate clearly and professionally, especially when priorities shift, timelines change, or information needs to be followed up.
You take pride in accuracy, follow-through, and creating reliable systems that others can trust.
You are collaborative and service-oriented, with the judgment to know when to take initiative and when to escalate.
You bring a polished, team-focused presence to both behind-the-scenes coordination and client-facing support.
WORKING CONDITIONS
This is an in-person role, based at a real estate project site in downtown San Diego (790 Broadway, San Diego).
Hours for this role will vary throughout the lifecycle of the project based on business needs. This role is expected to be available during Sales Gallery operating hours, which may include days, evenings, weekends, and holidays, with some time required before opening or after closing to support preparation, wrap-up, and site readiness. During the current phase of the project, the role is expected to regularly work 32 or more hours per week.
Ability to lift up to 25 pounds
Ability to stand for extended periods of time
Ability to travel occasionally as required
PAY AND BENEFITS
The typical base wage for this specific position is from $32 to $37 per hour. The wage offered is based on a number of relevant business and candidate factors including education, job-related knowledge, skills, experience, and organizational needs.
Eligible for employer-sponsored benefits beginning day 1, per our benefits plan eligibility requirements.
We thank all candidates for their interest, however, only select individuals will be contacted.
AI in your application: We’re a people-first, tech-integrated business. AI is part of how we work. We encourage you to use it as you prepare and move through our hiring process, whether that’s shaping your resume, organizing your thoughts, or practicing for conversations. At the same time, we’re interested in you: your ideas, your judgment, and how you approach your work. The most helpful responses are the ones that reflect your own thinking and experience, not just what a tool suggests. AI can support you, but it doesn't replace your voice.
I can’t be me unless I let you be you. - Bob Rennie
At rennie, we understand that experience comes in many forms. We don’t just accept differences, we celebrate them. We’re proud to hire from a variety of backgrounds and are dedicated to adding new perspectives to our team.
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ABOUT RENNIE
rennie brings a thoughtful, people-first approach to real estate, supporting our clients and communities for over 50 years. With a growing team of 400+ across our home office and advisor network, we provide trusted sales, marketing, and advisory services.
We’re a place for fundamentally good humans - where people treat each other with respect, celebrate what makes us different, and hold high standards - with kindness and clarity. We exist to educate, inspire and empower.
Learn more at https://rennie.com/careers-head-office
WHAT WE OFFER
At rennie, our people are at the heart of everything we do. We prioritize trust, growth, care, and shared impact.
Trust - autonomy and integrity are expected
Growth - development is encouraged and invested in
Care - respect, fairness, and empathy shape how we work
Impact - high standards, delivered with accountability and collaboration
thoughtful real estate.
We are real estate at its thoughtful best. For more than 40 years, we have led the industry by approaching real estate as a means to build better communities and improve lives. Integrated under rennie are developer services, consumer services, advisory services, rennie foundation, and rennie museum. Founded on a people-first culture, we foster a supportive and collaborative environment between our inhouse Intelligence, Technology, Conveyance, Finance, Marketing, Brand, and Advisor Teams. Together, we drive each other's collective success. Our growing teams of 120 head office and 200 Realtors work seamlessly to deliver exceptional experiences and services. Whether our clients are buying a home, selling a home, or building a community, they can depend on the rennie team to bring expert knowledge and insight. DRE #2248150
Offices: 1650 W 1st Ave, 110, Vancouver, British Columbia V6J 1G1, CA · 2825 Eastlake Ave E, Seattle, Washington 98102, US · 71740 CA-111, Rancho Mirage, California 92270, US · 149-6628 Hastings St, 149, Burnaby, British Columbia V5B, CA · 1473 Water St, Kelowna, British Columbia V1Y 1J6, CA
thoughtful real estate.
We are real estate at its thoughtful best. For more than 40 years, we have led the industry by approaching real estate as a means to build better communities and improve lives. Integrated under rennie are developer services, consumer services, advisory services, rennie foundation, and rennie museum. Founded on a people-first culture, we foster a supportive and collaborative environment between our inhouse Intelligence, Technology, Conveyance, Finance, Marketing, Brand, and Advisor Teams. Together, we drive each other's collective success. Our growing teams of 120 head office and 200 Realtors work seamlessly to deliver exceptional experiences and services. Whether our clients are buying a home, selling a home, or building a community, they can depend on the rennie team to bring expert knowledge and insight. DRE #2248150
Offices: 1650 W 1st Ave, 110, Vancouver, British Columbia V6J 1G1, CA · 2825 Eastlake Ave E, Seattle, Washington 98102, US · 71740 CA-111, Rancho Mirage, California 92270, US · 149-6628 Hastings St, 149, Burnaby, British Columbia V5B, CA · 1473 Water St, Kelowna, British Columbia V1Y 1J6, CA