Jobs at Prollenium Medical Technologies Inc. (Now Hiring) — 4 open

COMPANY OVERVIEW

Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer, and international distributor of premium hyaluronic acid (HA) dermal fillers and cosmetic products. We are proud to address all of our client's needs through streamlined innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. With regulatory approvals from the US FDA and Health Canada, Prollenium has sold over 5 million syringes from its Revanesse® product line across more than 80+ countries worldwide. Prollenium was the first manufacturer of hyaluronic acid dermal fillers in North America. Join our dedication to innovation. Prollenium provides competitive compensation, benefits, and development opportunities.

JOB SUMMARY:

We are seeking an Accounts Payable Specialist to support our finance team with a primary focus on employee expense reviews, corporate credit card program management, and oversight of recurring payments and utilities. This role is critical in ensuring accurate, timely, and compliant processing while maintaining strong internal controls across multiple entities.
The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with high transaction volumes.

MAJOR RESPONSIBILITIES:

Review and process employee expense reports in accordance with company policies, ensuring accuracy, completeness, and proper approvals
Administer and reconcile corporate credit card programs, including monthly statement reviews, transaction validation, and cardholder support
Monitor and manage recurring payments, including utilities, leases, subscriptions, and other vendor contracts
Ensure timely and accurate processing of vendor invoices with appropriate coding and documentation
Prepare and execute payment runs (EFT, wire, cheque, etc.) as required
Reconcile credit card accounts, expense accounts, and key AP balances to the general ledger
Investigate and resolve discrepancies related to expenses, credit card transactions, and vendor invoices
Maintain vendor records, including banking details and payment terms
Respond to internal and external inquiries (employees, vendors) in a timely and professional manner
Support month-end close activities, including accruals and reconciliations related to expenses and AP
Ensure compliance with company policies, internal controls, and audit requirements
Identify opportunities to improve processes, controls, and efficiency within the AP function

MINIMUM QUALIFICATIONS:

Technical Knowledge/Experience

2–5+ years of experience in accounts payable or a similar finance role
Strong experience with employee expense processing and corporate credit card programs is highly preferred
Experience managing recurring payments, utilities, or lease-related invoices is an asset
High attention to detail and strong organizational skills
Ability to manage high volumes and meet deadlines in a fast-paced environment
Strong communication skills and ability to work cross-functionally
Proficiency in Excel and familiarity with ERP systems
Nice to Have

Experience supporting multi-entity or cross-border operations
Exposure to audit processes and internal controls
Familiarity with indirect tax (GST/HST/VAT) basics

Behavioral

Demonstrated ability to apply the following behavioral competencies on the job:
Communication: Ability to effectively verbally communicate information
Attentiveness: Ability to listen carefully and interpret information
Planning and organizing: Managing multiple priorities and projects
Teamwork: Working effectively and productively with others in a service role
Decision Making: Utilizing effective processes to make decisions
Accuracy: Ability to self-check work and have good attention to detail